C250113_PP_12-08-25_idedits.docx

INTEROFFICE MEMO

Procurement Plan, RFP 250113

Date: December 8, 2025

To: Peter Sotherland, Section Manager II, Planning & Analysis

From: Rhea Aninzo, Contract Administrator, CAMM

Subject: PROCUREMENT PLAN – RFP 250113 “Move OC Active Transportation Plan”

Please review the procurement plan for the subject RFP and advise on your concurrence with the evaluation criteria and contract elements. Include suggested evaluation team members and/or comments.

Procurement Type: |X| RFP |_| IFB

Justification (explain the rationale for using the particular procurement type):

An RFP is applicable as the procurement requires evaluation criteria, in addition to price, be used to select a firm to help develop the Move OC Active Transportation Plan.

Evaluation Criteria:

Justification:

The standard 25 percent for each criterion was not used in this procurement. Several factors were considered in developing weights. Qualifications of the firm is weighted at 20 percent to ensure firms have experience with regional active transportation planning. Staffing/project organization is weighted at 25 percent to ensure the proposed staff have the expertise and capacity to deliver the project’s coordination, analysis, and engagement requirements. Work plan is weighted the highest as the firm must demonstrate a robust technical and outreach approach for developing the Plan. Cost is weighted at 25 percent to ensure OCTA receives the best value for the service provided.

Contract Type: |_| Time & Expense |_| CTO-Based |X| Firm-Fixed Price

Justification (Explain the rationale for using the particular contract type):

The contract type is firm-fixed price as the RFP has a specific Scope of Work detailing individual tasks.

P.M. to provide support documentation identifying how the LD amount was established.

Procurement Schedule: |X| Attached

Suggested Evaluation Team Members:

5 members are required over $500k

Internal Evaluators:

Allison Imler, Community Relations Specialist, Public Outreach Kevin Khouri, Transportation Analyst, Transit Service Planning Peter Sotherland, Section Manager II, Planning & Analysis Rhea Aninzo, Contract Administrator, CAMM

External Evaluators:

Rachel Om, Senior Regional Planner, Southern California Association of Governments (SCAG) Oliver Luu, Senior Transportation Planner, California Department of Transportation (Caltrans)

Contract Term: Three (3)-year term

Funding Source: |X| SCAG Sustainable Communities Grant |X| Caltrans Sustainable Transportation Planning Grant |_| Measure M |_| Federal

Dollar Amount: |X| Initial Term $1,000,000 |_| Option Term

Independent Cost Estimate Received: |X| Yes |_| No

Requisition Received: |X| Yes # R000553 |_| No

DBE Goal: |_| Yes |X| No Project Manager Concurrence:

CAMM Section/Department Manager Concurrence:

Revised: 05/09/2018 Revised: 05/09/2018 image1.png