C250113_ICE.pdf
PDF 530 KB Posted
- Attached to
- Move OC Active Transportation Plan
- Solicitation number
- 250113
- Issued by
- Orange County, California
About this file
This is an Independent Cost Estimate (ICE) document prepared by the Orange County Transportation Authority (OCTA) for the development of the Move OC Active Transportation Plan. The project involves a comprehensive three-year effort to create an active transportation strategy, with a total budgeted cost of $1,000,000. The scope of work encompasses five major task categories: Project Management and Meetings, Community and Stakeholder Engagement, Defining Goals/Objectives/Metrics, Analysis and Recommendations, and Report Development. The engagement phase includes institutional outreach, stakeholder surveys, public surveys, targeted interactions, virtual and in-person engagement events, and community-based organization coordination. The project is scheduled for completion by September 16, 2025, with Peter Sotherland identified as the requestor and Section Manager II.
The cost estimate allocates the $1,000,000 budget entirely to direct labor costs, with individual task line items ranging from $5,000 to $165,000. Labor is estimated at various hourly rates, primarily at $200 per hour for most consultant positions and $230 per hour for project management and development team roles. The estimate includes no overhead, materials, information technology support, travel, subcontractor, or other direct costs beyond the direct labor allocation. The detailed budget breakdown identifies 4,964 total estimated hours across 25 distinct work tasks, with the largest expenditures dedicated to in-person engagement activities ($165,000), existing conditions analysis ($190,000 combined), and goal/objective development and documentation ($115,000 combined).
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Text version
INDEPENDENT COST ESTIMATE (ICE)
FA-CAMM-006.docm (09/25/15) Page 1 of 3
INSTRUCTIONS
Complete and submit all three pages to Contracts Administration & Materials Management (CAMM), along with your requisition and scope of work. CAMM will not start the procurement until all three documents have been received.
PART I – GENERAL INFORMATION
Project Description: RFP for development of the Move OC active transportation plan.
SHADED AREA FOR PROCUREMENT USE ONLY
Assigned Buyer No.:
D/M/WBE%:
Purchase Requisition No.:
New Contract / Procurement
Contract Amendment Current IFAS Printout Contract / PO No.:
(Required for Amendments)
Contract Task Order
Option Term
Date: 9/16/2025
Requestor: Peter Sotherland Section Manager II Phone Ext.: 5386 Name Title
Signature:
Cost Estimate: $ 1,000,000.00 (include shipping, handling and taxes, if applicable)
PART II – ESTIMATE GUIDE
Please substantiate the estimate using the following information.
Estimate Type Items to Include Where to Find Supporting Information
Services (Other than A&E)
1. Tasks you want done
2. Types of people needed (i.e., supervisor, administrative assistant, other)
3. Positions required (i.e., Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Prevailing wage rate category applied
7. Profit / applied fee
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Estimate Guide Continued
R000553
FA-CAMM-006.docm (09/25/15) Page 2 of 3
Estimate Type Items to Include Where to Find Supporting Information
Architects, Engineers, Designers
1. Tasks you want done
2. Types of people needed (i.e., engineers, administrative assistant, other)
3. Positions (Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Profit / applied fee
7. Overhead rate (%)
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Goods/Equipment 1. Product needed
2. Quantity
3. Unit price
4. Markups, overhead, profit
5. Delivery schedule desired
6. Warranty
1. Vendor survey / market survey
2. Current or past contracts for the same or similar product
3. Historical price and cost data
4. Various published indices
Construction 1. Product needed
2. Labor (at a minimum use Davis Bacon)
3. Materials
4. Bonds
5. Insurance
6. Mobilization
7. Equipment
8. Markups, fringes, overheads, profit
9. Completion schedule
1. “Means Book”
2. “Blue Book”
3. Davis Bacon wage rates / prevailing wages
4. Current or past contracts for the same project
5. Historical price and cost data
Additional Information:
FA-CAMM-006.docm (09/25/15) Page 3 of 3
PART III – INDEPENDENT COST ESTIMATE
Using the information provided in Part II, prepare the ICE for your procurement.
Use any or all of the categories listed below.
Prepared By: Peter Sotherland Date: 9/16/2025
Signature:
DESCRIPTION OF COST ELEMENTS
1. DIRECT LABOR
(List of Labor Categories) Estimated
Hours Rate Per Hour ($)
Estimated Cost ($)
Total Est.
Cost ($)
See Attached 1 $ 1,000,000.00 $ 1,000,000.00 $ $ 0.00 $ $ 0.00 $ $ 0.00 $ $ 0.00 $ $ 0.00
Total Direct Labor: $ 1,000,000.00
2. OVERHEAD
Rate (%)
(use decimal input)
Total Labor ($)
Estimated Cost ($)
Total Est.
Cost ($)
% $ 1,000,000.00 $ 0.00 $ 0.00
3. MATERIALS/SERVICES (Excluding Information Technology [IT]) Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
4. INFORMATION TECHNOLOGY SUPPORT Estimated Cost ($)
Total Est.
Cost ($)
Total IT Support: $ 0.00
5. TRAVEL Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
6. SUBCONTRACTOR(S) / CONSULTANT(S) Estimated Cost ($)
Total Est.
Cost ($)
Total Subcontractor(s) / Consultant(s): $ 0.00
7. OTHER DIRECT COSTS Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
8. TOTAL ESTIMATED COST: $ 1,000,000.00
Budget Hours Estimated Hourly Rate (2025) Total Value
1.1 Consultant Kick-off 25 200 $5,000
1.2 Project Management, Invoicing, and Meetings 87 230 $20,000
1.3 Project Development Team and Meetings 152 230 $35,000
2.1 Community Engagement Plan 80 200 $16,000
2.2 Institutional Engagement 100 200 $20,000
2.3 Stakeholder Survey 100 200 $20,000
2.4 Public Survey 150 200 $30,000
2.5 Targeted Interraction 225 200 $45,000
2.6 Virtual engagement 300 200 $60,000
2.7 In-person engagement 825 200 $165,000
2.8 CBO Coordination/Stipend 200 200 $40,000
2.9 Website and social media 25 200 $5,000
3.1 Develop and Draft Goals, Objectives, Metrics 375 200 $75,000
3.2 Final Goals, Objectives, Metrics 200 200 $40,000
3.3 Existing Conditions: Infrastructure/ Non-infrastructure 500 200 $100,000
3.4 Existing Conditions: Demographics/Land use 225 200 $45,000
3.5 Existing Conditions: Safety, mode share 225 200 $45,000
4.1 Infrastructure 350 200 $70,000
4.2 Programs 175 200 $35,000
4.3 Policies 100 200 $20,000
4.4 Funding 125 200 $25,000
5.1 Draft Report 200 200 $40,000
5.2 Final Report 100 200 $20,000
5.3 Draft slide deck 80 200 $16,000
5.4 Final slide deck 40 200 $8,000
5.5 Resolution $0
4964 202 1000000
Task 5. Report
Task 1: Project Management and Meetings
Task 2: Community and Stakeholder Engagement
Task 3: Defining
Task 4 Analysis and recommendations
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