C250113_PP_12-08-25-APPROVED.pdf
PDF 194 KB Posted
- Attached to
- Move OC Active Transportation Plan
- Solicitation number
- 250113
- Issued by
- Orange County, California
About this file
This is a Procurement Plan interoffice memo dated December 8, 2025, from the Orange County Transportation Authority (OCTA) to the Section Manager II of Planning & Analysis regarding RFP 250113 for the development of the Move OC Active Transportation Plan. The procurement seeks a qualified consulting firm to develop a comprehensive regional active transportation plan through an RFP procurement method rather than an IFB, as evaluation criteria beyond price are required for contractor selection. The contract term is three years, with a total budget of $1,000,000 funded through a combination of SCAG Sustainable Communities Grant, Caltrans Sustainable Transportation Planning Grant, and Measure M Federal dollars. The RFP includes a specific Scope of Work with defined tasks and deliverables that will be detailed in the solicitation documents.
The contract will be awarded as a firm-fixed-price agreement with retention and liquidated damages provisions. Evaluation will be conducted by a five-member team consisting of three internal OCTA evaluators—Allison Imler (Community Relations Specialist), Kevin Khouri (Transportation Analyst), and Peter Sotherland (Section Manager II)—and two external evaluators from SCAG and Caltrans. The evaluation criteria weights are: Qualifications of the Firm (20 percent), Staffing/Project Organization (25 percent), Work Plan (30 percent), and Cost (25 percent), with the Work Plan receiving the highest weight to ensure firms demonstrate robust technical and outreach approaches. An independent cost estimate has been received, and the procurement includes a DBE goal requirement. The plan received departmental concurrence on December 30, 2025.
View the file
Other files
Show all 18
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Revised: 05/09/2018
INTEROFFICE MEMO
Date: December 8, 2025
To: Peter Sotherland, Section Manager II, Planning & Analysis
From: Rhea Aninzo, Contract Administrator, CAMM
Subject: PROCUREMENT PLAN – RFP 250113 “Move OC Active
Transportation Plan”
Please review the procurement plan for the subject RFP and advise on your concurrence with the evaluation criteria and contract elements. Include suggested evaluation team members and/or comments.
Procurement Type: RFP IFB
Justification (explain the rationale for using the particular procurement type):
An RFP is applicable as the procurement requires evaluation criteria, in addition to price, be used to select a firm to help develop the Move OC Active Transportation Plan.
Evaluation Criteria:
PROPOSAL WEIGHT
Qualifications of the Firm 20% Staffing/Project Organization 25% Work Plan 30% Cost 25% Justification:
The standard 25 percent for each criterion was not used in this procurement.
Several factors were considered in developing weights. Qualifications of the firm is weighted at 20 percent to ensure firms have experience with regional active transportation planning. Staffing/project organization is weighted at 25 percent to ensure the proposed staff have the expertise and capacity to deliver the project’s coordination, analysis, and engagement requirements.
Work plan is weighted the highest as the firm must demonstrate a robust technical and outreach approach for developing the Plan. Cost is weighted at 25 percent to ensure OCTA receives the best value for the service provided.
Procurement Plan, RFP 250113
Contract Type: Time & Expense CTO-Based Firm-Fixed Price
Justification (Explain the rationale for using the particular contract type):
The contract type is firm-fixed price as the RFP has a specific Scope of Work detailing individual tasks.
Retention: Yes % No N/A
Prevailing Wages: Yes $ No N/A
Liquidated Damages: Yes $ No N/A
P.M. to provide support documentation identifying how the LD amount was established.
Procurement Schedule: Attached
Suggested Evaluation Team Members:
5 members are required over $500k
Internal Evaluators:
Allison Imler, Community Relations Specialist, Public Outreach Kevin Khouri, Transportation Analyst, Transit Service Planning Peter Sotherland, Section Manager II, Planning & Analysis Rhea Aninzo, Contract Administrator, CAMM
External Evaluators:
Rachel Om, Senior Regional Planner, Southern California Association of Governments (SCAG) Oliver Luu, Senior Transportation Planner, California Department of Transportation (Caltrans)
Contract Term: Three (3)-year term
Funding Source: SCAG Sustainable Communities Grant Caltrans Sustainable Transportation Planning Grant Measure M Federal
Dollar Amount: Term $1,000,000
Independent Cost Estimate Received: Yes No
Requisition Received: Yes # R000553 No
DBE Goal: Yes No
Procurement Plan, RFP 250113
Project Manager Concurrence:
Peter Sotherland, Section Manager II, Planning & Analysis Date
CAMM Section/Department Manager Concurrence:
Iris Deneau, Section Manager, Procurement Date
12/30/25
File details come from the government source that posted it. Updated .