C250095_Insurance_and_Indemnification_Memo_and_RM_Review.pdf

INTEROFFICE MEMO

Date

To:

From:

Subject:

January 21, 2026

Edwin Byrne, Risk Management

Ellis Hoskin, CAMM

RFP 250095 “Compressed Natural Gas Fuel Tank Replacement”

Below please find a copy of the insurance limits and indemnification language for your review.

The selected contractor shall provide and deliver compressed natural gas (CNG) fuel tanks on forty-eight (48) 2007-2008 New Flyer LFR buses. This effort is requested by the Transit Technical Services Department as a firm-fixed contract budgeted for $2,721,744 for a two (2)-year term.

Please review the below standard insurance requirements and indemnification language and advise to the acceptability for this procurement.

INSURANCE

Bidder shall procure and maintain insurance coverage in full force and effect during the entire term of the Agreement. Coverage shall be full coverage and not subject to self-insurance provisions. Bidder shall provide the following insurance coverage:

1. Commercial General Liability, to include Products/Completed Operations, Independent Bidders', Contractual Liability, Personal Injury Liability, and Property Damage with a minimum limit of $1,000,000 per occurrence, $2,000,000 general aggregate and $2,000,000 Products/Completed Operations aggregate;

2. Automobile Liability Insurance to include owned, hired and non-owned autos with a combined single limit of $1,000,000 for each accident;

3. Workers' Compensation with limits as required by the State of California including a Waiver of Subrogation in favor of Authority, its officers, directors and employees;

4. Employers' Liability with minimum limits of $1,000,000 per accident, $1,000,000 policy limit-disease, and $1,000,000 policy limit employee disease; and

b. Proof of such coverage, in the form of a certificate of insurance and an insurance policy blanket additional insured endorsement, designating the Authority, its officers, directors and employees as additional insureds on general liability and automobile liability, as required by Agreement. Proof of insurance coverage must be received by Authority within ten (10) calendar days from the effective date of the Agreement and prior to commencement of any work. Such insurance shall be primary and non contributive to any insurance or self-insurance maintained by the Authority. Furthermore, Authority reserves the right to request certified copies or review all related insurance policies, in response to a related loss.

c. Bidder shall include on the face of the certificate of insurance the Purchase Order Number 250095 and, the Senior Contract Administrator's Name, Ellis Hoskin.

d. Bidder shall also include in each subcontract, the stipulation that subconsultants shall maintain insurance coverage in the amounts required of Bidder as provided in the Agreement. Subconsultants will be required to include Authority as additional insureds on the Commercial General Liability, and Auto Liability insurance policies.

e. Insurer must provide Authority with at least thirty (30) days' prior notice of cancellation or material modification of coverage, and ten (10) days' prior notice for non-payment of premium.

INDEMNIFICATION

Bidder shall indemnify, defend and hold harmless Authority, its officers, directors, employees and agents from and against any and all claims (including attorneys’ fees and reasonable expenses for litigation or settlement) for any loss or damages, bodily injuries, including death, damage to or loss of use of property caused by the negligent acts, omissions or willful misconduct by bidder, its officers, directors, employees, agents, subcontractors or suppliers in connection with or arising out of the performance of this Agreement or Purchase Order.

Ellis Hoskin

From: Edwin Byrne Sent: Thursday, January 22, 2026 8:22 AM To: Ellis Hoskin Subject: RE: RFP 250095 - Insurance and Indemnification Memo

Hi Ellis:

These insurance requirements are approved.

Edwin

From: Ellis Hoskin <ehoskin@octa.net> Sent: Wednesday, January 21, 2026 5:05 PM To: Edwin Byrne <ebyrne@octa.net> Subject: RFP 250095 - Insurance and Indemnification Memo

Hi Edwin, Please see the aƩached memo including associated insurance and applicable scope of work for your review/approval.

Thank you, Ellis Hoskin | Senior Contract Administrator Contracts Administration and Materials Management Orange County Transportation Authority

(714) 560-5551 550 South Main Street | PO Box 14184 | Orange, CA 92863-1584 CAMM - Procurement with Integrity