C250095_ICE.pdf

INDEPENDENT COST ESTIMATE (ICE)

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INSTRUCTIONS

Complete and submit all three pages to Contracts Administration & Materials Management (CAMM), along with your requisition and scope of work. CAMM will not start the procurement until all three documents have been received.

PART I – GENERAL INFORMATION

Project Description: Procurement of CNG fuel tank dor 48 buses and associated piping, fittings, valves and installation (48 buses and each bus has 7 tanks)

SHADED AREA FOR PROCUREMENT USE ONLY

Assigned Buyer No.:

D/M/WBE%:

Purchase Requisition No.: R000451

New Contract / Procurement

Contract Amendment Contract / PO No.:

Contract Task Order Contract / PO No.:

Option Term Contract / PO No.:

Date: 8/18/2025

Requestor: Sunil Chettiar Section Manager II Phone Ext.: 4539 Name Title

Signature:

Cost Estimate: $ 2,721,744.00 (include shipping, handling and taxes, if applicable)

PART II – ESTIMATE GUIDE

Please substantiate the estimate using the following information.

Estimate Type Items to Include Where to Find Supporting Information

Services (Other than A&E)

1. Tasks you want done

2. Types of people needed (i.e., supervisor, administrative assistant, other)

3. Positions required (i.e., Project Manager, Deputy PM, Senior Engineer / Planner, other)

4. Estimated hours by position

5. Salary / billing rates applied

6. Prevailing wage rate category applied

7. Profit / applied fee

8. Direct expenses

9. Completion schedule

1. Current or past contracts for similar services

2. Other properties / departments doing similar work

3. Historical price and cost data

Estimate Guide Continued

FA-CAMM-006.docm (04/30/13) Page 2 of 3

Estimate Type Items to Include Where to Find Supporting Information

Architects, Engineers, Designers

1. Tasks you want done

2. Types of people needed (i.e., engineers, administrative assistant, other)

3. Positions (Project Manager, Deputy PM, Senior Engineer / Planner, other)

4. Estimated hours by position

5. Salary / billing rates applied

6. Profit / applied fee

7. Overhead rate (%)

8. Direct expenses

9. Completion schedule

1. Current or past contracts for similar services

2. Other properties / departments doing similar work

3. Historical price and cost data

Goods/Equipment 1. Product needed

2. Quantity

3. Unit price

4. Markups, overhead, profit

5. Delivery schedule desired

6. Warranty

1. Vendor survey / market survey

2. Current or past contracts for the same or similar product

3. Historical price and cost data

4. Various published indices

Construction 1. Product needed

2. Labor (at a minimum use Davis Bacon)

3. Materials

4. Bonds

5. Insurance

6. Mobilization

7. Equipment

8. Markups, fringes, overheads, profit

9. Completion schedule

1. “Means Book”

2. “Blue Book”

3. Davis Bacon wage rates / prevailing wages

4. Current or past contracts for the same project

5. Historical price and cost data

Additional Information: OCTA needs to replace the CNG tanks on a sub-fleet of approximately 50 New Flyer buses from the 2007/08 model years. The Maintenance Department has completed two prototype buses, each requiring seven new CNG tanks, to confirm the project’s feasibility and identify all necessary components. These tanks are nearing the end of their service life and will expire soon. They are currently obsolete, originally manufactured by Lincoln, a company now owned by Agility. Agility can still produce these tanks on a build-to-order basis. The project scope includes purchasing new tanks, associated piping, fittings, valves, and completing the installation. Two prototypes were completed under Contract C42693, 48 buses remain to be retrofitted. The pricing estimate is based on Contract C42693, which covered CNG tank replacements for two bus prototypes. The cost per bus under this contract was $51,548. Applying a 10% increase to account for inflation and tariff impacts results in an updated cost of $56,703 per bus. For 48 buses, the total estimated cost is $2,721,744.

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PART III – INDEPENDENT COST ESTIMATE

Using the information provided in Part II, prepare the ICE for your procurement.

Use any or all of the categories listed below.

Prepared By: Sunil Chettiar Date: 8/18/2025

Signature:

DESCRIPTION OF COST ELEMENTS

1. DIRECT LABOR

(List of Labor Categories)

Estimated Hours

Rate Per Hour ($)

Estimated Cost ($)

Total Est.

Cost ($)

$ $ 0.00 $ $ 0.00 $ $ 0.00 $ $ 0.00 $ $ 0.00 $ $ 0.00

Total Direct Labor: $ 0.00

2. OVERHEAD

Rate (%)

(use decimal input)

Total Labor ($)

Estimated Cost ($)

Total Est.

Cost ($)

% $ 0.00 $ 0.00 $ 0.00

3. MATERIALS/SERVICES (Excluding Information Technology [IT]) Estimated Cost ($)

Total Est.

Cost ($)

Procurement of CNG fuel tank dor 48 buses and associated piping, fittings, valves and installation. $ 2,721,744.00 $ 2,721,744.00

4. INFORMATION TECHNOLOGY SUPPORT Estimated Cost ($)

Total Est.

Cost ($)

Total IT Support: $ 0.00

5. TRAVEL Estimated Cost ($)

Total Est.

Cost ($)

$ $ 0.00

6. SUBCONTRACTOR(S) / CONSULTANT(S) Estimated Cost ($)

Total Est.

Cost ($)

Total Subcontractor(s) / Consultant(s): $ 0.00

7. OTHER DIRECT COSTS Estimated Cost ($)

Total Est.

Cost ($)

$ $ 0.00

8. TOTAL ESTIMATED COST: $ 2,721,744.00