C15578-RFP-Pre-Proposal Mtg.pdf

Pre-Proposal Informational Meeting C15578/K22570

OregonBuys # S-73000-00014433 US101/OR540 ADA Curb Ramps (Coos Bay/North Bend), Phase 2

Please make sure your microphone is muted.

Agenda

• Solicitation Information

• Project Details

• Questions

Disclaimers

All verbal responses made during this meeting are non-binding.

All Addendum or Clarifications will be issued in OregonBuys.

General Solicitation Information

• This is an optional Pre-Proposal Meeting.

• Single Point of Contact (SPC) Megan Saunders Megan.saunders@odot.oregon.gov

• All questions should be submitted in writing (email) to the SPC.

• Technical and Price Proposals must be submitted in OregonBuys.

mailto:Megan.saunders@odot.Oregon.gov

Key Dates

• Deadline for Questions: October 1, 2025 (10 days prior to Proposal Due Date)

• Technical & Price Proposals Due: October 15, 2025 at 10:00 AM

• Public Price Opening: November 10, 2025 at 10:00 AM. See Section 4.01 of the RFP for the call-in information.

• Estimated issuance of Intent to Award: Early December 2025

Design-Build goals

• Schedule risk management – Innovation in construction practices and implementation to deliver high volume of ramps under single contract.

Focused on meeting 2027 settlement milestone requirements.

• Process innovation for quality design + construction - To construct high quality ramps that meet ADA standards, minimize compliance failures and re-work, provide timely construction and minimize impacts to local communities, the traveling public and the environment.

• Safety during construction – To assure accessibility and mobility through temporary pedestrian access (TPARs) and temporary traffic control to provide seamless access for all through intersections under construction.

Project Information Project Team:

• Agency Resident Engineer – Shane Javernick, PE

• Resident Engineer – Josh Lonie, PE

• Jacobs Consultant Project Manager – Dan Simpson, PE

Project Area:

• Coos Bay and North Bend, OR in Coos County

• OR540 MP 0.05 to 2.24

• US101 MP 234.88 to 235.60 and 237.69 to 239.60

Contract Timeline (Section 1.03 in the RFP):

• Anticipated NTP in early 2026 to Contract Completion by

December 31, 2027

• Two Interim Completion Dates

• December 31, 2026

• October 31, 2027

Project Information, cont’d Survey/ROW:

• Agency completed survey resolution prior to this Project and have established the ROW throughout.

• The Agency is acquiring Temporary Construction and Permanent Easements outlined in Attachment A-19 of the DB Agreement

Environmental

• Programmatic Categorical Environmental Approval is complete for this project

• Approximately four corners will require Archeological

Monitoring – (see DB Agreement)

• Noise Variance Permit obtained for City of North

Bend for night work with conditions (See DB Agreement).

Price Centers

• Price Center A ODOT Region 3 ADA North Bend OR540, MP 0.05 to 2.24

• Price Center B ODOT Region 3 ADA North Bend US101, MP 234.88 to 235.60

• Price Center C ODOT Region 3 ADA Coos Bay US101, MP 237.69 to 239.60

Major Scope Elements

• Remediation of all settlement ramps provided in the inventory list (settlement and “as-constructed”)

• Rectifying all impacted existing infrastructure impacts to equal or better status (i.e., light poles, landscaping, pedestrian push buttons, signs, drainage)

• Associated temporary traffic control work for construction

• Identifying additional ROW needs and writing legal descriptions, using an approved ROW layout and following ODOT protocol for minimizing ROW footprint (note – single ramp where ROW can be avoided)

• Utility coordination

• Anticipated partial to full signal rebuilds at some locations but avoided if possible

Worth Noting

• Typical ADA Curb Ramp construction sequence, DB is responsible for maintaining TPAR and minimizing traveling public, e.g., 1 corner per intersection and no more than 10 corners under construction

• Colored pigmented concrete in City of North Bend Design Exception is approved; the Design Builder is responsible for identifying additional DEs throughout the project.

• No major railroad lines or crossings, no C&M agreements. Local railroad line, Right-of-Entry permits will need to be coordinated with the Agency and railroad owner.

• Utility coordination is the Design-builders responsibility. The Agency will review relocation plans and reimbursement packages.

Worth Noting

• Some audible push buttons at select locations

• Lane restrictions and nighttime work will be in effect at start of construction (see DB Agreement)

• There are some underground structures such as North Bend sidewalk vault adjacent to historical building and impacts are to be avoided.

• Boilerplate Special Provisions are provided, we may use more or less than specified depending on design needs

• Please ask questions!

Environmental Process – DB Responsibility

• Avoid and minimize impacts to cultural resources (archaeological and historic/built environment), in coordination with the Agency.

See Evaluation Matrix in the DB Agreement for design suggestions.

• Confirm that the Agency environmental processes are complete before submitting stamped RFC plans. Notify the Agency immediately if any of the conditions cannot be met.

• Coordination with Agency and tracking of individual ramps will be key to ensure each ramp location meets the various environmental requirements. With the large number of locations, coordination may need to be frequent to minimize potential issues.

• Notify the Agency of any work occurring in locations that are sensitive and require monitoring with advance notification.

Questions