C15578-ADD-2.pdf

Oregon

Addendum No. 2

Date: September 30, 2025

To: Short-Listed Proposers

Prepared and Approved By: Megan Saunders

Subject: C15578 - US101/OR540 ADA Curb Ramps (Coos Bay/North Bend), Phase 2

THE PURPOSE OF THIS ADDENDUM IS TO:

1. DELETE page 314 (DB156.30(a)) of the RFP Attachment B – DB Agreement and REPLACE with the attached page 314 attached to this Addendum.

2. DELETE pages 519-522 of the RFP Attachment B – DB Agreement and

REPLACE with the attached pages 519-522 attached to this Addendum.

3. ADD the RFP Attachment B – DB Agreement, Attachment C-42 as attached to this Addendum.

4. ADD the RFP Attachment B – DB Agreement, Attachment C-43 as attached to

5. ADD the RFP Attachment B – DB Agreement, Attachment C-44 as attached to

It is understood that your Proposal must and shall be submitted accordingly.

Attachments:

• RFP Attachment B – DB Agreement, Page 314, Addendum 2

• RFP Attachment B – DB Agreement, Pages 519-522, Addendum 2

• RFP Attachment B – DB Agreement, Attachment C-42 Steel Materials Price

Escalation/De-Escalation Program Participation Election Form, Addendum 2

• RFP Attachment B – DB Agreement, Attachment C-43 Submitting ODOT ADA

Curb Ramp Inspection Forms for Acceptance, Addendum 2

• RFP Attachment B – DB Agreement, Attachment C-43 ADA Ramp Inspection

Forms List of New Construction Standard Comments, Addendum 2

Department of Transportation ODOT Procurement Office – Construction, MS#3-3

355 Capitol Street NE Salem, Oregon 97301-3871

Voice: (503) 986-2710

Oregon Department of Transportation

Design-Build General Provisions 314 Key No. 22570 US101/OR540 ADA Curb Ramp (Coos Bay/North Bend), Phase 2 08/05/2025 obtained from a certified third-party dispute resolution laboratory agreed upon by the parties. The services of the third-party dispute resolution laboratory may be requested by either the Agency or the Design-Builder.

The sampling and testing results determined by the third-party dispute resolution laboratory, or the Agency’s Central Laboratory, as applicable, will be final and binding on both parties and not subject to dispute resolution under Section DB199. The party whose sampling and testing results are not confirmed or supported by the third-party dispute resolution laboratory (i.e., the unsuccessful party) shall be responsible for payment for the third-party dispute resolution laboratory services. If the Design-Builder is the unsuccessful Party, the cost of the third-party dispute resolution laboratory services may be deducted from monies due or to become due the Design-Builder under the Contract.

DB156.30 Construction Quality Management: The Quality Management Team shall monitor and inspect all construction activities during the Project to document Contract compliance. The Quality Management Team shall document all noncompliance through nonconformance reports (NCRs), in accordance with Section DB154 and the Quality Plan.

The Quality Management Team shall:

• Coordinate closely with Design-Builder to ensure on-site inspections are coordinated with the construction schedule.

• Perform construction QC Inspections in accordance with the Accepted Quality Plan, the ODOT Construction Manual and the ODOT Inspector’s Manual.

• Prepare general daily progress reports of construction activities for days when On- Site Work is performed by the Design-Builder.

• Take photos of the various construction activities and keep a current digital photo-log of critical construction activities on the EDMS. The photo-log must be kept up to date throughout construction and available for review by the Agency.

(a) ADA Curb Ramp and Push Button Inspection - The Design-Builder shall provide ODOT ADA Certified inspection personnel as part of the Quality Management Team to Inspect all curb ramp, push button, and other associated accessibility construction Work.

The Quality Management Team shall utilize to the extent applicable and comply with the requirements of the ODOT curb ramp and push button inspection guides, forms and procedures including but not limited to the following:

• Pre-closeout, Second Notification, Curb Ramp Inspection included in DB

General Provisions, Attachment A – Project Information and Requirements

• ADA Curb Ramp and Push Button Inspection Form Submittal

GuideSubmitting ODOT ADA Curb Ramp Inspection Forms for Acceptance (Attachment C – Reference Documents, Attachment C-43)

• Curb Ramp Inspection Standard CommentsADA Ramp Inspection Forms List of New Construction Standard Comments (Attachment C – Reference Documents, Attachment C-44)

Design-Build General Provisions 519 Key No. 22570

DB General Provisions Attachment C – Reference Documents

Table of Contents

Refer to DB141.10 for additional information and limitations associated with the documents and information included at the Alternative Contracting Tab:

Doc # ATTACHMENT C - REFERENCE DOCUMENTS Document Title File Name(s) Zip File

Name

DB141.00 BASE DOCUMENTS

C-1 Overlapping Projects Overlapping Projects.xlsx

C-2 Proof of Concept Plans Proof of Concept Plans.pdf Copy of K22570_CmtLog_01.xlsx

C-3 Curb Ramp Inventory Evaluation Matrix Curb Ramp Inventory Evaluation Matrix_2-24-25.xlsx

C-4 Potential Local Agency Permit Table Potential Local Agency Permits Table.docx

C-5 As-Constructed Drawings As-Constructed Drawings (Individual file names not provided due to number of files.)

R_K22570_Mi cs_21.zip

C-6 Crosswalk Closure Log Crosswalk Closure Log.pdf C-7 Roadway and ADA Design Exceptions

Log Roadway and ADA Design Exceptions Log.docx

C-8

Curb Ramp Inventory Evaluation KMZ Region3_ADA_Ramps_MAST ER_031325.kmz

C-9 Signal List – ADA Design-Build Spreadsheet

Signal List – ADA Design-Build Spreadsheet.xlsx

C-10 Signal List – ADA Design-Build Supporting Field Documentation and Photos

Signal Field Notes – ADA Design-Build Supporting Field Documentation and Photos (Individual file names not provided due to number of files.)

TS_K22570_

Misc_77.zip

C-11 Temporary Traffic Control Reference Document

Temporary Traffic Control Reference Document.pdf

C-12 Utility As-Builts - Maps Utility As-Builts – Maps provided due to number of files.)

C-13 Pre-Survey Tickets Pre-Survey Tickets provided due to number of files.)

Design-Build General Provisions 520 Key No. 22570

Doc # ATTACHMENT C - REFERENCE DOCUMENTS C-42 Steel Materials Price Escalation/De-

Escalation Program Participation Election Form

Steel Materials Price Escalation-De-Escalation Election Form-Add2.pdf

C-43 Submitting ODOT ADA Curb Ramp Inspection Forms for Acceptance

ADA Curb Ramp and Push Button Inspection Form Submittal Guide-Add2.pdf

C-44 ADA Ramp Inspection Forms List of New Construction Standard Comments

Curb Ramp Inspection Standard Comments-Add2.pdf

DB141.11 RETAINING WALLS AND TRAFFIC STRUCTURES (NONBRIDGE

STRUCTURES)

C-14 Technical Bulletin GEEGH24-01 Guidance for lowering grades near signal pole foundations on ADA Projects

Technical Bulletin GEEGH24- 01 Guidance for lowering grades near signal pole foundations on ADA Projects.pdf

DB141.21 ROADWAY GEOMETRICS

C-15 Access Management - Draft Access

Management Methodology Letter -example

Access Management - Draft Access Management Methodology Letter -example.docx

C-16 Access Management - Access Management Approval Letter – example

Access Management - Access Management Approval Letter – example.docx

C-17 Access Management - Yellow Letter - Potential Approach Modification -example

Access Management - Yellow Letter - Potential Approach Modification - example.doc

C-18 Access Management - Red Letter - Notice of Modification of Approach -example

Access Management - Red Letter - Notice of Modification of Approach - example.docx

C-19 Access Management - Access Management Strategy (AMStrat) -example

Access Management - Access Management Strategy (AMStrat) - example.docx

C-20 Access Management - Official Project Access List (OPAL) Sample

Access Management - Official Project Access List (OPAL) Sample.xlsm

C-21 Technical Bulletin AM21-01(B) Determination of Approach Modification in a Highway Improvement Project

Technical Bulletin AM21-01B Determination of Approach Modification in a Highway Improvement Project.pdf

C-22 ODOT Project Delivery Leadership Team Operational Notice PD-03 Access Management in the Project Delivery Process

ODOT Project Delivery Leadership Team Operational Notice PD-03 Access Management in the Project Delivery Process.pdf

C-23 ADA Curb Ramp Design Checklist Form 734-5184

ADA Curb Ramp Design Checklist Form 734-5184.pdf

C-24 General Design Exception Request Form 734-5366

General Design Exception Request Form 734-5366.docx

Design-Build General Provisions 521 Key No. 22570

Doc # ATTACHMENT C - REFERENCE DOCUMENTS C-25 Draft ADA Design Exception Request

Form 734-5361 Draft ADA Design Exception Request Form 734-5361.pdf

C-26 ADA Curb Ramp Design Exception Form 734-5112

ADA Curb Ramp Design Exception Form 734-5112.pdf

C-27 Technical Services Bulletin No. RD21- 04(B) Design for Program Funded Curb Ramp Projects Programmed to be Constructed in 2021, 2022, 2023 and

Technical Services Bulletin No.

RD21-04B Design for Program Funded Curb Ramp Projects Programmed.pdf

C-28 Crosswalk Closure Approval Request Form 734-5150

Crosswalk Closure Approval Request Form 734-5150.docm

DB141.22 DRAINAGE

C-29 Stormwater Memorandum Template Stormwater Memorandum

Template.docx

C-30 Drainage Exhibit Example Drainage Exhibit Example.pdf

DB141.26 PAVEMENT

C-31 Technical Advisory CO24-01(A) ADA Curb Ramp Paving Guideline

Technical Advisory CO24- 01(A) ADA Curb Ramp Paving Guideline.pdf

DB141.27 LANDSCAPE AND AESTHETICS

C-32 Landscape and Aesthetics Memo Landscape and Aesthetics

Memo.pdf

DB141.31 TEMPORARY TRAFFIC CONTROL

C-33 Concept Level Project Mobility

Considerations Checklist Concept Level Project Mobility Considerations Checklist.pdf

C-34 ADA Program Projects Modification to the Mobility Review Process

ADA-Program-Projects- Mobility-Review ADA Program Projects Modification to the Mobility Review Process.pdf

DB141.51 ENVIRONMENTAL COMPLIANCE

C-35 Technical Services Advisory GE08-

01(A) Deed Restrictions and Compensatory Mitigation within ODOT Right of Way

Technical Services Advisory GE08-01(A) Deed Restrictions and Compensatory Mitigation within ODOT Right of Way.pdf

DB141.57 MAINTENANCE DURING CONSTRUCTION

C-36 Guidelines for Removing Personal

Property Guidelines for Removing Personal Property.pdf

DB174.10 UTILITIES

C-37 ODOT Reimbursement Certification

Form ODOT Reimbursement Certification Form.doc

C-38 ODOT Reimbursement Information Form ODOT Reimbursement Information Form.pdf

Design-Build General Provisions 522 Key No. 22570

Doc # ATTACHMENT C - REFERENCE DOCUMENTS C-39 Conflict Letter or Project Notification

Letter template - Non-Reimbursable Conflict Letter or Project Notification Letter template - Non- Reimbursable.docx

C-40 Conflict Letter or Project Notification Letter template - Reimbursable

Conflict Letter or Project Notification Letter template – Reimbursable.docx

C-41 Time Requirement Letters to the Utility Owners template

Time Requirement Letters to the Utility Owners template.docx

Addendum 2 1

Steel Materials Price Escalation/De-Escalation Program Participation Election Form

If the Design-Builder elects not to participate in the steel escalation/de-escalation program for the Project, no response from the Design-Builder is required.

The Design-Builder may elect to participate in the steel escalation/de-escalation program for this Project under DB195.12 through DB195.12(d) by including each steel material item in the list below that the Design-Builder has determined are qualified for the program on Form TSE and is selecting for participation in the program. The completed list must be submitted in writing, signed and dated by the Design-Builder, to the Agency Engineer within 45 Calendar Days after NTP.

(Fill in the table below with only those steel material items which the Design-Builder has determined are eligible from the Steel Escalation/De-Escalation Worksheet and for which the Design-Builder elects to participate in the steel escalation/de-escalation program. Use complete and accurate steel material item names.)

QUALIFYING

STEEL MATERIAL ITEM COST BASIS (CB)

Steel Material Description (from Form TSE) CB (from Form TSE) Steel Material Description (from Form TSE) CB (from Form TSE) Steel Material Description (from Form TSE) CB (from Form TSE) Steel Material Description (from Form TSE) CB (from Form TSE) Steel Material Description (from Form TSE) CB (from Form TSE)

(Copy and paste the above list to add additional items.)

Regardless of the number of Price Items with qualifying steel material items, or if no Price Items qualify for the steel escalation/de-escalation program for this Project or the Design- Builder elects not to participate in the steel escalation/de-escalation program for this Project, the steel price escalation/de-escalation clause (and program) contained in DB195.12 through DB195.12(d) are included in this Contract and are the only steel price escalation/de-escalation clause (and program) that apply to this Contract.

Design-Builder’s Signature Date

2.1_ADA_FIELD_RAMP_FORM_SUB.DOCX 03/10/2021

Submitting ODOT ADA Curb Ramp Inspection Forms for Acceptance

Objective:

This guide is intended to assist Certified Inspectors with the submittal process for ODOT ADA

Curb Ramp Inspection forms. After the final Curb Ramp inspection is complete, their respective form will need to be completed and submitted by a Certified ADA Inspector to the ODOT

Standards Inbox (email). Once the form has been reviewed and accepted, the Curb Ramp will be considered remediated.

If you have any questions about ODOT ADA Curb Ramp Inspection forms, or the process, please contact the ADA Inventory Team (email).

ADA Curb Ramp Inspection forms

1. Downloading Inspection forms:

ODOT ADA Curb Ramp Inspection forms are located at the bottom of the Engineering for Accessibility web page under ‘Curb Ramp Inspections’ tab.

Addendum 2 mailto:ODOTStandards@odot.state.or.us mailto:ODOTStandards@odot.state.or.us mailto:melissa.borges@odot.state.or.us https://www.oregon.gov/ODOT/Engineering/Pages/Accessibility.aspx

Once a Curb ramp passes the final inspection, the ODOT ADA Curb Ramp inspection form will need to be submitted to the ODOT Standards Inbox (email), by using the “submit by E-mail” button on the downloaded PDF form. If the ramp fails its inspection, the form may be retained for projects records.

The PDF will need to be downloaded and filled out with Adobe Acrobat. The form cannot be submitted through the PDF reader in a web browser.

NOTE:

• Information that is filled in through the web PDF form will be lost once it is downloaded.

• Always use the newest version of the ADA Curb Ramp Inspection form. These forms are subject to regular maintenance and updates. Although the form may appear unchanged, there may be changes to the underlying code.

• There are 7 different Curb Ramp styles and each ramp style has a unique ODOT ADA

Curb Ramp Inspection form.

• Make sure your computer system has Adobe Acrobat reader installed.

mailto:ODOTStandards@odot.state.or.us

2. Location information for forms:

The Plan Set along with TransGIS1 (internal) or TransGIS (external) will provide the information for the ‘location’ fields.

It is important to copy and paste the EXACT location information from TransGIS to be accepted.3

The TransGIS link is also located on the Engineering for Accessibility webpage under

‘Accessing Curb Ramp Inventory’.

http://gisintra.odot.state.or.us/TransGIS/ https://gis.odot.state.or.us/transgis/ https://gis.odot.state.or.us/transgis/

3. Using TransGIS for location information:

3.1. To access ADA Curb Ramp inventory, expand the ‘Roadside’ category in the Layer

Catalog.

3.2. Select the ‘ADA Ramps’ and ‘ADA Corners’ layers. Click ‘Apply’ to show the layers on the map. The map will populate with ADA Curb Ramp locations currently in the inventory.

3.3. Locate the ADA Curb Ramp that was remediated from the project plan set.

Use the ‘Go To’ tool to quickly identify your location.

Follow the prompts to enter your location information, after you enter the milepoint the screen will automatically adjust to the location placing a pin indicating the parameters that you entered.

3.4. Select the button and click on the asset to display the attributes.

3.5. The information needed on the ODOT ADA Curb Ramp Inspection form is:

• Project Name*

• Construction Year*

• Contract Number*

• Linear Reference Method Key (LRM)/Highway No.

• Milepoint

• Cross Street Name: Copy and Paste this EXACTLY as it reads in TransGIS

• Corner Position

• Ramp Position

*Information not found in TransGIS

3.6. Complete the final inspection and populate the rest of the form until all information has been entered.2 If all required fields have been entered, the ‘Functional Condition’ will auto populate, as seen below.

3.7. Attach pictures (at least 1) on the back of the form; click in a blank space and select the photo to be entered.

4. QA Checklist:

Check the form for incorrect/missing information3 Project Name

Contract Number

Location Information

Cross Street

Corner Position

Ramp Position

All slopes are passing values

All dimensions are passing values

Functional Condition is GOOD

Calibration and inspection date match

Comments are entered using Standard Comments

Inspector name and certification number is entered

5. Save and Submit:

5.1. Save a copy of the completed form for project records in Doc Express and any other project document location for the project.

NOTE:

• Forms that are sent to the ODOT Standards Inbox CANNOT be a flattened version.

In order for data to be extracted from the form, it must remain in its ‘smart’ form.

Flattened forms will not be accepted.

https://www.oregon.gov/odot/Engineering/DOCS_ADA/ADA-Ramp-Inspection-Comments.pdf

5.2. After you have QA’d the form and are ready to submit, use the button located in the upper right corner of the form.

An email will be generated with the ODOT Standards Inbox (email) already populated. It will also automatically attached the Inspection form.

5.3 In the populated email, please include the following: 3

1. If this is the first time an ADA Curb Ramp or ADA Push Button form is being submitted for the project, attach the contract plans.

2. Attach completed ADA Curb Ramp Inspection form with embedded pictures. (confirm it has attached to the form)

3. Design exception(s) associated with the ramp, if applicable.

4. Crosswalk closure approval documentation for that intersection, if applicable.

5. Pictures of the crossing closure treatment used on both sides of the highway, if applicable.

6. Confirming Submission:

Once your email has been received by the ODOT standards Inbox, you will receive a confirmation receipt. The confirmation receipt will only occur for the first daily submittal.

Once forms have been reviewed, you will receive a notification if the form has been accepted or if there is additional information required.

*Submit all plans involving ADA work to Maps and Plans for a “V” number to retain an electronic copy for ODOT Records Retention.

General NOTES:

1 TransGIS is a snapshot in time, data is typically updated twice a year. Check the ‘GIS Process

Date’ for when the last update was ran.

2 Calibration date and inspection date are required to be the same for acceptance.

3 ODOT ADA Curb Ramp forms with missing/incorrect information will be rejected and QA will not commence until all completed forms are submitted and accepted for the project.

ADA Ramp Inspection Forms List of New Construction

Standard Comments

Oregon Department of Transportation

Updated:

02/11/2020

[MEASURE] IN LIP AT [LIP LOCATION] /[OBJECT*]

[MEASURE] IN [LIP TYPE] LIP

[OBJECT] ON TD

CIR TD

RED TD

BORO [OBJECT]

[OBJECT] OPRT

[OBJECT] ON [LOCATION]

[OBJECT] BT RP

[OBJECT] WPL

INLET [INLET LOCATION]

BMTS

BMTS X [TURN SPACE X] AND Y [TURN SPACE Y]

AC RP

BRK RP

MST

CRS OPP

NO RR#

RCRB 1

RCRB 2

RR# NO SWLK

RR# OPP

SWLK EQL RR#

#FT SWLK BT RR# TS

COMMENTS:

LIPS

TRUNCATED DOME

BACK OF RAMP OBSTRUCTION

OBSTRUCTING PEDESTIAN ROUTE

OBJECT ON RAMP

OBJECT BETWEEN RAMPS

WITHIN PROXIMITY LIMITS

INLET/CATCH BASIN

END OF WALK

SURFACE TYPE

OTHER COMMENTS

Depth in Inches of Lip at a Location or Object listed on the next page Depth in Inches from certain Lip Type listed on the next page Object, from list on next page, ON Truncated Dome Cast Iron Truncated Domes Red Truncated Domes Back Of Ramp Obstruction by Object, from list on next page Object, from list on next page, Obstructing Pedestrian Route Object, from list on next page, ON a Location from the next page Object, from list on next page, Between Ramps Object, from list on next page, Within Proximity Limits Inlet AT Location from list on next page Bottom Turn Space Bottom Turn Space In Comments when two Turn Spaces exist Asphalt Ramp Brick Ramp Mixed Surface Type Curb Running Slope Sloping Opposite Direction No ramp run 2 and/or 3 Return Curb on 1 Side Return Curb on Both Sides Ramp Run leads to no where Ramp Run (1, 2, or 3) Sloping Opposite Direction Sidewalk Consistent With Ramp Run (2 or 3) Length of Sidewalk Between Ramp Run and Turn Space

FORMAT:

CRK [LOCATION]

DO

EXP

GB [LOCATION]

ICRR#

INLET XING

STR

#FT BT RR/DR

DESCRIPTION:

Crack on a specified location of concrete from the list on the next page Drop Off within proximity limits Curb Exposure is less than 3 inches Grade Breaks are NOT perpendicular on specified area from list on the next page Inconsistent Ramp Run # Inlet is within the Crossing Striping Issue Length of Sidewalk Between Ramp Runs or Driveway

Addendum 2

ADA Ramp Inspection Forms List of New Construction

Standard Comments

Oregon Department of Transportation Updated:

02/11/2020

[INLET LOCATION]:

[TURN SPACE X]

[TURN SPACE Y]

[MEASURE]:

[LIP LOCATION]:

[LIP TYPE]:

[LOCATION]:

HALF, 1, 2,

3, etc . . .

BOC Back Of Curb BRR1 Bottom of Ramp Run 1 (Only if no curb exists) ETS Edge Of Turn Space

FOC Face of Curb FOG Front Of Gutter TD Truncated Domes TRR# Top of Ramp Run 1, 2, or 3 WPL Within Proximity Limit

OBJECT BCH Bench BR Bike Rack

BIO Bioswale BOL Bollards BLDG Building

BST Bus Stop CBX Communication Box CRB Curb CV* Communication Vault

SL# W# Slope X and Turn Space Width SL# L# Slope Y and Turn Space Length

EM Electric Meter FD* French Drain FNC Fence

FRH Fire Hydrant GV* Gas Valve

GWR Guy Wire INLET* Inlet/Catch Basin

JBX* Junction Box LD Loop Detector LND Landscaping

LP Light Pole MB Mailbox MH* ManHole PCC Raised Concrete

PDP Pedestrian Pole RPB Raised Planting Bed

RWL Retaining Wall RXP Railroad Crossing Pole SGCC Traffic Signal Controller Cabinet

SGN Sign

SGP Traffic Signal Pole SM Survey Marker

TLP Utility Pole BARR Concrete Barrier/Guardrail

TC Trash Can TR Tree

WH Weep Hole WM* Water Meter WV* Water Valve

BT RP Between Ramp FOC Face Of Curb FOG Front Of Gutter NR FLR Near Flare NR RR# Near Ramp Run 2 or 3 WPL Within Proximity Limits

BT RP Between Ramps FLR Flare RR# Ramp Run TS Turn Space WPL Within Proximity Limits AC Asphalt

BVL Beveled