C15578-ADD-3.pdf
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- Solicitation number
- S-73000-00014433
- Issued by
- Columbia County, Condon City, Oregon
About this file
This is an Addendum No. 3 to a Request for Proposals issued by the Oregon Department of Transportation (ODOT) for a Design-Build project involving ADA curb ramp construction on US101/OR540 in the Coos Bay/North Bend area, Phase 2 (Key Number K22570/C15578). The addendum replaces pages 11-12 of the original RFP and modifies solicitation procedures and requirements. The project involves constructing multiple curb ramps organized into Design Units and Price Centers, with a Pre-Proposal Informational Meeting held prior to the deadline for submittal of Requests for Clarification, Requests for Change, and Protests, which is seven calendar days before the bid opening. The Technical and Price Proposal due date and public opening is scheduled for November 10, 2025 at 10:00 AM, with an estimated Notice of Intent to Award in early December 2025. Award protests must be submitted within seven calendar days of the Notice of Intent to Award, and the Notice to Proceed is anticipated in February 2026. Proposers must comply with strict communication requirements, including designated contact only through the Agency's Single Point of Contact, and are prohibited from communicating with FHWA representatives, regulatory agencies, or Native American Tribes without authorization.
Proposers must submit detailed technical proposals addressing organizational expertise, technical approach, project scheduling, quality management, and DBE performance plans, along with separate price proposals using specified forms and formats. The project requires compliance with federal Davis-Bacon prevailing wage rates and Oregon BOLI prevailing wage rates current as of the proposal due date, which are subject to change and monitored by proposers through the ODOT Project Wages website. The contract includes requirements for Disadvantaged Business Enterprise (DBE) participation, Equal Employment Opportunity (EEO), Affirmative Action, and apprenticeship programs, with the Design-Builder required to perform at least 30 percent of construction services with its own organization. Proposals must demonstrate innovation in design and construction, efficient Design Unit development with 15-100 curb ramps per unit, and comprehensive quality management plans, with scoring based on organizational expertise (80 points), technical approach (100 points), scheduling (50 points), quality management (40 points), OEPP/DBE plans (20 points), and DBE/Apprenticeship staffing (10 points).
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Oregon
Addendum No. 3
Date:
To:
October 14, 2025
Short-Listed Proposers
Prepared and Approved By: Megan Saunders
Subject: C15578 - US101/OR540 ADA Curb Ramps (Coos Bay/North Bend), Phase 2
THE PURPOSE OF THIS ADDENDUM IS TO:
1. DELETE pages 11-12 of the Request for Proposals and REPLACE with the attached pages 11-12 attached to this Addendum.
It is understood that your Proposal must and shall be submitted accordingly.
Attachments:
• Request for Proposals, Pages 11-12, Addendum 3
Department of Transportation ODOT Procurement Office – Construction, MS#3-3
355 Capitol Street NE Salem, Oregon 97301-3871
Voice: (503) 986-2710
US101/OR540 ADA Curb Ramps (Coos Bay/North Bend), Phase 2 Design-Build Project Request for Proposals Key Number K22570/C15578 Page 11 of 35 Addendum 13 a U.S. Department of Labor (USDOL), "General Wage Determinations Issued under the Davis-Bacon and Related Acts: Oregon Highway Construction Projects", and b Oregon Bureau of Labor and Industries (BOLI), "Prevailing Wage Rates For Public Works Contracts".
c The applicable federal prevailing wage rates and the existing State prevailing wage rates last published prior to the time of the Proposal due date, which is stated in Section 2.01 of this RFP, apply to this Project.
Wage Rates are Internet-Accessible - ODOT provides the applicable Davis-Bacon and BOLI wage rates, referenced by Price Proposal due date, on the Project Wages web page at:
https://www.oregon.gov/ODOT/Business/Pages/Project-Wages.aspx
1.09.3 Wage Rates are Subject to Change
Modifications or amendments to the Davis-Bacon and BOLI wage rates applicable to this Project may occur any time before Bid Opening. Bidders are responsible to monitor the USDOL website, BOLI website, and the ODOT web page for modifications and amendments up until Bid Opening.
2.0 SOLICITATION PROCESS
2.01 Solicitation Schedule
RFP release date See “Available Date” and time for this RFP in OregonBuys.
Pre-Proposal Informational Meeting See details on the front page of this
RFP.
Deadline for Submittal of Requests for Clarification, Requests for Change, and Protests of RFP, Contract terms and Specifications
7 Calendar Days prior to the “Bid Opening Date” and time for this
RFP in OregonBuys.
Deadline for Submittal of Requests for Clarification, Requests for Change, and Protests of Addenda
3 Calendar Days after date of issuance of Addendum or date specified in Addendum
Technical & Price Proposal Public Due Date and Time
See “Bid Opening Date” and time in OregonBuys Bid Solicitation Page for this RFP.
Public Price Proposal Opening and Best-Value November 1025, 2025 at 10:00 AM https://www.oregon.gov/ODOT/Business/Pages/Project-Wages.aspx
US101/OR540 ADA Curb Ramps (Coos Bay/North Bend), Phase 2 Design-Build Project Request for Proposals Key Number K22570/C15578 Page 12 of 35 Addendum 13
Proposer Scoring *See Section 4.01 of this RFP.
Estimated Issuance of Notice of Intent to Award Early December 2025
Deadline for Submittal of Award Protests 7 Calendar Days after date of issuance of Notice of Intent to
Award
Notice to Proceed (see DB130.90) anticipated February 2026
2.02 Single Point of Contact (“SPC”)
See “Purchaser” and “Info Contact” for this RFQ in OregonBuys.
The Agency’s Single Point of Contact (Agency’s Contact) is the single source of information regarding the Contract procurement.
2.03 Requirements Regarding Contact and Communication
Regarding Project During Solicitation Process.
Throughout the solicitation process (starting at publication of RFQ and until execution of the Contract, which is anticipated to be or about the date specified in Subsection 2.01), Proposer must comply with the requirements listed below. Any contact or communication determined to be improper, at the sole discretion of the Agency, may result in rejection of Proposal as not responsible.
a Contact and communications between Proposers and the Agency (including subsidiary agencies and departments) shall only be made by Proposers' designated representatives to the Agency’s SPC and be limited to the communications authorized by the RFP in Section 2.02 or as otherwise set forth in the RFP. The Proposers shall not contact Agency employees, including but not limited to department heads, known members of the evaluation teams or selection committee, or any official who will evaluate Proposals regarding the Project, except through the process identified herein. The Agency will not be bound by any oral communication or any other information or contact that occurs outside the official communication process specified herein.
b No Proposer or any of its team members may communicate specifically about this procurement or the Project with any representative of FHWA, including its staff, advisors, agents, representatives, contractors, or consultants involved with the procurement.
c Proposers shall not contact federal and State regulatory and permitting agencies having jurisdiction over portions of the Work or Project Site, counties, cities, towns, and villages within the State directly affected by the Project, or any other public or private Entities impacted or potentially impacted by the Project, such as political subdivisions, Utility Owners, and Railroads except to obtain information about the Project or Project Area that is otherwise publicly available.
d Proposers shall not contact Native American Tribes (Tribes) directly about this Project without authorization from the Agency. All formal consultation with
| Oregon |
| ODOT Procurement Office – Construction, MS#3-3 |
| ADPB45B.tmp |
| 1.0 GENERAL INFORMATION |
| 1.01 Introduction |
| 1.02 Project Information |
| 1.03 Project Completion Dates |
| 1.03.1 Interim Completion Date #1. |
| 1.03.2 Interim Completion Date #2. |
| 1.03.3 Contract Completion Date. |
| 1.04 Disadvantaged Business Enterprise (“DBE”), EEO, Affirmative Action, Apprenticeship, Outreach, Recruitment and Retention Plan Requirements |
| 1.04.1 DBE Program Requirements. |
| 1.04.2 Affirmative Action and EEO Requirement. |
| 1.04.3 Apprenticeship Requirements. |
| 1.04.4 Outreach, Recruitment and Retention Plan Requirements. |
| 1.04.5 DBE Contract Goals |
| 1.05 Firm Offer |
| 1.06 Proposal Security |
| 1.07 Proposal Stipends |
| 1.07.1 Eligibility. |
| a In Event of Change in Project Scope or other Modification - In the event the Agency changes the scope of the Project during the procurement, or for any other reason in the Agency's sole discretion, the Agency may in its sole discretion increase or d... |
| b In Event of Cancellation of Procurement: |
| 1 Prior To Proposal Due Date. In the event the Agency cancels the procurement before Proposals have been submitted, Proposers will be afforded an opportunity to deliver to the Agency the work product of their Proposal preparations completed to date, a... |
| 2 After Proposal Due Date. In the event the Agency cancels the procurement after Proposals have been submitted, Proposals will be evaluated to determine responsiveness. Proposers with responsive Proposals will be paid the full available stipend. No ... |
1.07.2 Acceptance of Stipend.
| 1.08 State Buy America Requirements |
| 1.09 Project Wage Rates |
| 1.09.1 Minimum Wage Requirements |
| 1.09.2 Applicable Wages |
| a U.S. Department of Labor (USDOL), "General Wage Determinations Issued under the Davis-Bacon and Related Acts: Oregon Highway Construction Projects", and |
| b Oregon Bureau of Labor and Industries (BOLI), "Prevailing Wage Rates For Public Works Contracts". |
| c The applicable federal prevailing wage rates and the existing State prevailing wage rates last published prior to the time of the Proposal due date, which is stated in Section 2.01 of this RFP, apply to this Project. |
1.09.3 Wage Rates are Subject to Change
| 2.0 SOLICITATION PROCESS |
| 2.01 Solicitation Schedule |
| 2.02 Single Point of Contact (“SPC”) |
| 2.03 Requirements Regarding Contact and Communication Regarding Project During Solicitation Process. |
| a Contact and communications between Proposers and the Agency (including subsidiary agencies and departments) shall only be made by Proposers' designated representatives to the Agency’s SPC and be limited to the communications authorized by the RFP in... |
| b No Proposer or any of its team members may communicate specifically about this procurement or the Project with any representative of FHWA, including its staff, advisors, agents, representatives, contractors, or consultants involved with the procurem... |
| c Proposers shall not contact federal and State regulatory and permitting agencies having jurisdiction over portions of the Work or Project Site, counties, cities, towns, and villages within the State directly affected by the Project, or any other pub... |
| d Proposers shall not contact Native American Tribes (Tribes) directly about this Project without authorization from the Agency. All formal consultation with Tribes will be conducted by the Agency. |
| e Proposer may not receiving discuss any aspect relating to the Project or the procurement of the Project with any person or entity presenting an Actual or Organizational Conflict of Interest, including, but not limited to, the Agency retained firms l... |
| f Participation on Multiple Teams. Participation by a Principal Participant or Major Subcontractor (other than the Quality Management Firm) on more than one Proposer’s team is prohibited and cannot be mitigated (notwithstanding 1.03.07(b) of the RFQ). |
| 2.04 Confidentiality |
| 2.05 Communication with Shortlisted Proposers. |
| 2.06 Pre-Proposal Informational Meeting. |
| 2.07 Submittal Deadlines; Withdrawal and Modification of Proposals |
| 2.08 Requests for Clarification / Requests for Changes to RFP Provisions, Contract Terms or Specifications / Protests of RFP Provisions, Contract Terms or Specifications / Requests for Substitution. |
| 2.08.1 Requests for Clarification |
| 2.08.2 Requests for Change of RFP Provisions, Contract Terms or Specifications. |
| 2.08.3 Protests of RFP Provisions, Contract Terms or Specifications. |
2.09 Changes in Proposer’s Organization after Submittal of its SOQ.
| 3.0 NOT USED |
| 4.0 PROPOSALS |
| 4.01 Public Opening of Proposals |
| 4.02 Price and Technical Proposal Submission Instructions |
| 4.02.1 Technical Proposal: |
| a One complete copy of the Proposal in PDF format named with the Proposer’s name along and the name of the Project that includes all information outlined in Section 4.04 and 4.06 below. |
| Note: The OEPP included with the Technical Proposal should NOT include prices. |
| b One fully redacted version of the Proposal clearly identified as the redacted version, redacting such information that the Proposer considers as constituting “trade secrets” or “confidential, proprietary information”, or “Sensitive Business, Commerc... |
| 4.02.2 Price Proposal: |
| a One complete copy of following Price Proposal components in PDF format named with the Proposer’s name along and the name of the Project. |
| 1 Form PP, Price Proposal Signature Page |
| 2 Form SP, Schedule of Prices. |
| 3 Final OEPP with prices included |
| 4 DBE Bidder’s List |
| 4.03 Price Proposal Instructions |
| a Proposers shall complete and submit Form SP in compliance with the following instructions: |
| 1 Proposer shall utilize the Price Centers defined in the Contract and the Design Units as numerically defined in the Proposer’s Technical Proposal in completing Form SP. |
| 2 Proposer shall provide a lump sum price for each Price Item Value in each Price Item. Construction Price Items should align with the Design Units Price Items for each Price Center. The lump sum price must represent the total price to complete and i... |
| 4.04 Technical Proposal Format |
| 4.05 Designation of Trade Secrets, Confidential, Proprietary or Sensitive Information |
| 4.06 Technical Proposal Contents and Available Points |
| a Section 1: Cover Letter and Required Forms (Cover Letter no more than a single page, not scored) |
| 1 For any new Major Subcontractor or Principal Participant not submitted at the RFQ stage |
| 2 For each Major Subcontractor or Principal Participant with changes to its organization or to the COI Form submitted with the SOQ |
| b Section 2: Proposer’s Expertise and Approach for Organization (80 Points) |
| Submit the following: |
| 1 Submit a comprehensive Project-Wide Organizational Chart (11x17” page allowed for Organizational Chart only), that includes Design, Construction, and Quality Management roles, including all Major Subcontractors, Principal Participants, Key Personnel... |
| 2 Provide a description of how the team will be set-up to manage area of the Project limits including multiple highways, and Proposer’s approach to navigate the construction of multiple Price Centers and Design Units within the Project area. |
| 3 Describe how the Proposer will meet the requirement in [DB 180.20] that its own organization shall perform Construction Services amounting to not less than 30% of the Construction Services price as set forth in original contract amount. |
| 4 Provide a description of Proposer’s plans and procedures for effective management of Subcontractors within the Project area. |
| 5 Provide a description of Proposers proposed process for managing and tracking submittals, workflow of deliverables, and review and comment times. Describe how the Proposer will update the Agency as the Proposer works through their workflow includin... |
| c Section 3 -Technical Approach (100 Points) |
| 1 Provide a description of how the Proposer intends to maximize value of the design-build delivery method for the Project, including an overview of its proposed innovation strategies in design and construction. |
| 2 Provide lists of all ramps identified in the Inventory Matrix broken down into Design Units for each Price Center, including the unique ramp IDs (Design Unit Ramps List). Proposer shall develop Design Units to allow for efficient construction packa... |
| Each Design Unit must: |
| i include a minimum of 15 Curb Ramps Locations; |
| ii include a maximum of 100 Curb Ramps Locations; |
| iii have logical termini as defined by federal standards. |
| iv ensure that each Design Unit does not conflict with CFR 24.102 related to ROW. |
| v. not mix ramps that fall within different categories as defined in DB 155.04. |
| Design Units must be developed into the following categories (see also DB155.04): |
| The Design Unit Ramps List should be attached to this Section 3 and include, at a minimum, the Unique Ramp ID number, the Design Unit the ramp is located within, and the category for the Design Unit as outlined in DB155.04. Proposer must identify the... |
| 3 Include a narrative describing the methodology for developing the Design Units and how the proposed Design Units will maximize efficiencies and scheduling opportunities. The narrative should include a description of the proposed scale of design for... |
| 4 Describe Proposer’s development of design and construction strategies and which will (i) provide the most efficient use of the Project right-of-way, (ii) minimize utility impacts, and (iii) conform to NEPA requirements. Including any potential propo... |
| 5 Outline the approach to minimize temporary traffic control impacts to schedule and cost while minimizing temporary traffic control impacts to the traveling public including how the proposer will commit to an approach that minimizes out of direction ... |
| 6 Proposer’s approach to aligning the Project with ODOT’s Strategic Action Plan (https://www.oregon.gov/odot/pages/sap.aspx), including but not limited to the missions and values of ODOT and its ADA Program (https://www.oregon.gov/odot/ada/pages/ada-i... |
| d Section 4 - Project Scheduling (50 Points) |
| 1 Submit a PDF Preliminary Schedule as detailed in DB 180.41. |
| i The Schedule should be broken by Design Units and include all the completion dates. |
| ii Critical Path Activities shall all be included. |
| iii Federal and State holidays, Special Events (see Attachment C-11 “Local Events”), and other high-traffic periods, as well as impacts due to weather or other causes (including other construction), shall be accounted for. |
| iv Design and subcontract activities should be integrated. |
| 2 Proposer should submit a narrative explaining the assumptions upon which the Preliminary Project Work Schedule was based including level of design, constraints, and contingencies that impacted the schedule. Explain how the Proposer anticipates hand... |
| 3 Provide an outline of mobilization plan for mobilizing Key Personnel, Equipment, and Materials consistent with the Preliminary Project Work Schedule. Including plans for start-up, quality management throughout the lifecycle of the Project, and conti... |
| e Section 5 - Quality Management (40 Points) |
| 1 Using the DB154 as an outline, describe the Proposer’s approach to satisfying the Quality Plan Requirements. |
| 2 Provide an explanation of how independence of Quality staff and function will be maintained. Describe Proposer’s approach to ensuring that the Quality Staff is provided regular opportunities to communicate with the Agency and Design-Build staff. |
| 3 Explain the Proposers process for managing, tracking, reporting and correcting nonconformance Reports (DB 154) and ADA inspection forms. |
| 4 Proposer’s plan to work with Agency quality oversight staff, including Proposer’s plan to address Agency comments on Design-Builder’s work and to afford access to Agency construction and materials verification staff to perform their responsibilities. |
| 5 Proposers approach to effective close-out for the Project. Explain how the Proposer will maintain and control project close-out activities so the Project will close-out as it goes and meets each completion date. |
| f Section 6 - Disadvantaged Business Enterprise Open Ended Performance Plan (OEPP) – prices redacted (20 Points) |
| i Firm name; |
| ii Firm address including ZIP code; |
| iii Firm's status as a DBE or non-DBE; |
| iv Race and gender information for the firm's majority owner; |
| v NAICS code applicable to each scope of work the firm sought to perform in its bid; |
| vi Age of the firm; and |
| vii The annual gross receipts of the firm (e.g., less than $1 million, $1-3 million, $3-6 million, $6-10 million, etc.). |
| Part 1 – OEPP Management, Administration and Outreach. |
| viii Build capacity of businesses for current and future projects; |
| ix Build capacity in underrepresented populations to meet construction workforce needs; |
| x Build businesses’ expertise for success with project subcontracting opportunities; |
| xi Increase local underrepresented populations skills/access to construction trades; |
| xii Provide technical assistance to help firms in certification as a DBE; |
| xiii Provide technical assistance to workforce providers to access underrepresented populations; |
| xiv Provide new opportunities and facilitate new relationships between DBE subcontractors and prime contractors; |
| xv Utilize construction trade labor opportunities at all levels for DBEs as part of the Project. |
| i Strategy for Solicitation of Interest. The Design-Builder shall describe its strategy to solicit interest through all reasonable and available means, including, but not limited to, internet, social media, mailing, and faxing information on subcontr... |
| A Oregon Association of Minority Entrepreneurs |
| B Beaverton’s Business Executive Sustainable Training Headquarters |
| C National Utility Contractors Association |
| D Associated General Contractors |
| E National Association of Minority Contractors, Oregon |
| F Metropolitan Contractor Improvement Partnership Portland |
| G Micro Enterprise Services of Oregon |
| H Washington County Hispanic Chamber |
| I Asian Pacific American Chamber of Commerce of Oregon |
| J Oregon Native American Chamber |
| K Professional Business Development Group |
| ii Methods for soliciting and documenting post-award interest from DBE Firms, which may include: |
| A Collaborating with the Agency in providing technical assistance to potential small firms and DBE Firms; |
| B Evaluating bonding requirement and proposing innovative measures that increase bonding capacity; |
| C Assisting to address the Clean Air (diesel) emissions requirements; |
| D Making efforts to assist interested small firms and DBE Firms in obtaining insurance, or consider reducing or waiving requirements; |
| E Making efforts to assist interested small firms and DBE Firms in obtaining software as required by the Design-Builder; |
| F Following up with all competitive bids/proposals from DBE Firms to clarify any questions that may arise; and |
| G Documenting reasons in writing, if the decision is made not to utilize a DBE Firm’s proposal. |
| iii Ongoing DBE Support Activities. The Design-Builder shall aid Selected DBE Firms and provide Post-award support throughout the life of the contract, which may include: |
| A Allowing for payment advance on progress payment provisions in those instances where prudent and appropriate to facilitate successful participation of small firms and DBE Subcontractors; |
| B Coordinating with local Apprenticeship Programs for apprenticeship careers in the trades or an apprenticeship; |
| C Organizing early monthly meetings to integrate all Subcontractors into the Design-Builder process before their work starts; |
| D Making efforts to assist interested small firms and DBE Firms in obtaining the necessary equipment, supplies, or related assistance or services needed for a competitive bid/proposal; |
| E Providing technical assistance to small firms and DBE Firms to ensure the Clean Air (diesel) emissions requirements do not create a barrier for small and DBE Firms to compete; and |
| F Providing space for small firms and DBE Firms and pre- apprenticeship workforce providers to locate on site to interact with the Contractor. |
| G Process to replace a committed or selected DBE |
| Part 2 – Design, Quality Management and Professional Services Commitment Plan. |
| Part 3 - Construction Services OEPP. |
| g Section 7 - Approach and Staffing Plan: DBE, Apprenticeship, and EEO Requirements (10 Points) |
| 1 Staffing, management and implementation plan. The Proposer shall describe how it will manage, staff, and meet requirements of Article 11.5 of the DB Agreement (Implementation Requirements for EEO, Affirmative Action, Apprenticeship, Outreach and Ret... |
| i How it will meet Equal Employment Opportunity Requirements. This includes how Proposer will provide necessary information and coordination to Agency so that Agency may appropriately monitor employment on contract to ensure non-discrimination and aff... |
| ii How it will meet On-Site Affirmation Action Requirements. Proposer shall consider of Executive Order 11246 and 41 CFR part 60-4 and describe efforts it anticipates using to meet goals discussed therein. Proposer shall also discuss what actions it w... |
| iii How it will meet Apprenticeship Goals. Proposer shall describe what steps it will take to hire apprentices to meet the Apprenticeship Goal and how it will manage and maintain records to comply with reporting requirements. |
| 2 Outreach, Recruitment, and Retention Plan. Proposer shall develop and submit an Outreach, Recruitment and Retention plan as described at ORS 279C.533. The plan at a minimum shall describe how Contractor will: |
| i Advertise employment opportunities available under the public improvement contract in general circulation publications, trade association publications and publications that serve an audience or readership that consists primarily of minority individu... |
| ii Follow upon the contractor’s initial solicitations of interest by contacting minority individuals, women or veterans who expressed interest in or responded to the initial solicitation to determine with certainty whether the minority individual, wom... |
| iii Provide all persons who express continued interest with adequate information about hiring qualifications, pay rates, benefits, the expected duration of employment, work hours and other conditions of employment under the public improvement contract; |
| iv Make efforts to encourage minority individuals, women and veterans to seek employment under the public improvement contract that the contractor may reasonably expect will produce a level of participation that meets the aspirational target described... |
| v Use the services of minority community organizations, local, state, federal and tribal governments or other organizations that have recruiting, training and otherwise assisting minority individuals, women and veterans as the organization’s primary p... |
| 5.0 RESPONSIBILITY AND RESPONSIVENESS DETERMINATION; SUBSTANTIAL COMPLIANCE REQUIRED |
| 5.01 Unintentionally Incomplete or Omitted Proposal Responses. |
| 5.02 Agency Right to Seek Clarification; Waiver. |
| 5.03 Rejection of Proposals |
| 5.04 Cancellation of Procurement |
| 6.0 EVALUATION |
| 6.01 Technical Proposals |
| 6.02 Technical and Price Proposal Scoring |
| 6.03 Evaluation Criteria Weight |
| 7.0 AWARD |
| 7.01 Contract Discussions |
| 7.02 Notice of Intent to Award |
| 7.03 Protest of Award |
| 7.04 Debriefs with Unsuccessful Proposers. |
| 7.05 Insurance Requirements |
| 8.0 CONTRACT EXECUTION |
| 8.01 Finalization of the Technical Proposal and Form SP |
| 8.02 Finalization of Contract Documents |
| a fully incorporate the terms of the Proposal, |
| b to correct any inconsistencies, ambiguities, or errors that may exist in the Contract Documents, or |
| c to clarify Contract terms, including technical requirements and Specifications, if any. |
| 8.03 Workers Compensation Coverage |
| 8.04 Required Submittals |
| a W-9 Form – Proposer shall provide their Taxpayer Identification Number and backup withholding status on a completed W-9 form (http://www.irs.gov/pub/irs-pdf/fw9.pdf) if either of the following apply: |
| 1 When requested by ODOT; |
| 2 When the backup withholding status or any other information of Proposer has changes since the last submitted W-9 form, if any. |
| b Certificate of Pay Equity Compliance – If Proposer employs 50 or more full-time workers and the estimated contract price exceeds $500,000, Proposer shall supply the Certificate of Pay Equity Training issued by DAS (under ORS 279A.167) upon completio... |
| c Payment and Performance Bonds - Contact information (Name and Email Address) for Surety to execute Bonds electronically. Payment and Performance Bonds will each in the amount of 100 percent of the Contract Amount. |
| d Insurance Certificates - Insurance certificates evidencing the required insurance coverages as listed in the DB Agreement, DB170.70. See also the RFP Section 7.05 and DB Agreement Article 7.1. |
| e Evidence of Authority: |
| 1 The names of all signatories to the anticipated Design-Build Agreement, their capacities and the names of their respective principals if not already provided, and |
| 2 Corporate Resolutions or Bylaws evidencing the authority of each named signatory to act for its principal in executing (including dollar limits, if applicable) the Design-Build Agreement and bind the principal to the terms of the Contract. (See Sec... |
| f Licenses - Evidence that the Design-Builder and its personnel are properly licensed to perform the Work. The Proposer must be registered with the Oregon CCB as a condition for execution of the Design-Build Agreement. (Licensing under ORS 468A.720 ... |
| g Authorized Signer(s) Information – Full name, email address, and phone number for each signer of the Contract. |
8.05 Contract Execution and Delivery of Required Documents
| 9.0 AGENCY RIGHTS AND DISCLAIMERS |
| 9.01 Agency Rights |
| a Reject any or all Proposals. |
| b Issue a new RFP. |
| c Cancel, modify, or withdraw the RFP. |
| d Issue Addenda, supplements, and modifications to this RFP. |
| e Modify the RFP process (with appropriate notice to Proposers). |
| f Appoint a selection committee and evaluation teams to review Proposals and seek the assistance of outside technical experts in the evaluations. |
| g Approve or disapprove the use of particular Key Personnel, Subcontractors, substitutions, or changes in Proposals. |
| h Revise and modify, at any time before the Proposal due date, the factors it will consider in evaluating Proposals and to otherwise revise or expand its evaluation methodology. If such revisions or modifications are made, the Agency will provide an A... |
| i Hold meetings and exchange correspondence with the Proposers responding to this RFP to seek an improved understanding and evaluation of the Proposals. If individual Proposer informational meetings are held, all Shortlisted Proposers shall be afforde... |
| j Seek or obtain data from any source that has the potential to improve the understanding and evaluation of the Proposals. |
| k Waive Weaknesses, informalities, and minor irregularities in Proposals. |
| l Reject the Proposal from any team that changes after the submittal due date and time without following the procedures of this RFP and without the Agency’s written approval. |
| m Refuse to receive or open an Proposal, once submitted, or reject an Proposal if such refusal or rejection is based upon, but not limited to, the following: |
| 1 Failure on the part of a Major Subcontractor or Principal Participant to pay, satisfactorily settle, or provide security for the payment of claims for labor, equipment, material, supplies, or services legally due on previous or ongoing contracts wit... |
| 2 Default on the part of a Major Subcontractor or Principal Participant or Design Firm (as applicable) under previous contracts with the Agency (or State of Oregon). |
| 3 Unsatisfactory performance by the Proposer, a Major Subcontractor or Principal Participant, under previous contracts with the Agency (or State of Oregon). |
| 4 Issuance of a notice of debarment or suspension to the Proposer, a Major Subcontractor or Principal Participant, or Design Firm (as applicable). |
| 5 Existence of an Organizational Conflict of Interest or other disqualifying Conflict of Interest, or a finding of evidence of collusion between a prospective Proposer (or any Major Subcontractor or Principal Participant or Design Firm (as applicable)... |
| 6 Uncompleted work or default on a contract in another jurisdiction for which the prospective Proposer or a Major Subcontractor or Principal Participant is responsible, which in the judgment of the Agency might reasonably be expected to hinder or prev... |
| 7 If the Proposer has liquidated and delinquent debt owed to the State or any department or agency of the State. |
9.02 Agency Disclaimers
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