C04_ATTACHMENT 2_SOW_NRCS Puerto Rico_FINAL.pdf

STATEMENT OF WORK

FOR

MOVING SERVICES FOR USDA-NRCS

PUERTO RICO AREA STATE OFFICE

08/19/2026

Table of Contents

1 INTRODUCTION

1.1 Mission

1.2 Background

1.3 Scope

2 GENERAL REQUIREMENTS

2.1 Non-Personal Services

2.2 Contractor Personnel Qualifications

2.3 Key Personnel

2.4 Location and Hours of Work

2.5 Travel

2.6 Invoicing

2.7 Identification of Contractor Personnel

3 REQUIREMENTS/TASKS

3.1 Requirement/Task 1

3.2 Requirement/Task 2

3.3 Requirement/Task 3

4 DELIVERABLES/SCHEDULE

5 SPECIAL REQUIREMENTS

5.1 Security

5.2 Government Furnished Property (GFP), Equipment (GFE), Information (GFI), 8

5.3 Applicable Documents

5.4 Restrictions Against Disclosure

5.5 Organizational Conflicts of Interest

5.6 Insurance

5.7 Mandatory Contractor Training Requirement

1 INTRODUCTION

The USDA Natural Resources Conservation Service (NRCS), Caribbean Area, requires professional relocation services to fully vacate the NRCS State Office located at 654 Muñoz Rivera Avenue, Suite 604 and Suite 605, San Juan, Puerto Rico. As part of a USDA-wide lease consolidation and renovation effort affecting all agencies located at 654 Muñoz Rivera Avenue, the current office floors must be vacated to allow construction and reconfiguration of the workspace. For this reason, NRCS must relocate its operations to a designated temporary location within the same building.

The contractor shall provide all labor, supervision, equipment, tools, materials, and transportation necessary to disassemble, pack, relocate, and store all office furniture, equipment, kitchen appliances and utensils, files, blinds or roller shades, mobile shelving systems, and supplies in the assigned temporary areas. The contractor must also prepare the temporary workspace for employees use by assembling several desks storage in the same building, as well as some of the desks and equipment being moved from the current suites.

1.1 Mission

The mission of the Natural Resources Conservation Service (NRCS) is to deliver conservation solutions so agricultural producers can protect natural resources and feed a growing world. NRCS provides technical and financial assistance to help farmers, ranchers, and communities conserve soil, water, air, plants, and wildlife resources.

1.2 Background

The NRCS Caribbean Area State Office will undergo a full renovation of its primary workspace on the 6th floor of the Brisas Property Building located at the 654 Muñoz Rivera Avenue, Suite 604 and Suite 605, San Juan, Puerto Rico 00918. To allow construction to begin, the entire office must be vacated. All furniture, equipment, IT assets, kitchen appliances and utensils, records, blinds or roller shades, servers, and supplies must be disassembled, packed, and assembled-relocated to designated temporary spaces within the same building, including one upper floor to be used as temporary office space and an additional floor assigned for storage. The contractor must ensure that all assets are safely handled, protected, and properly accounted for throughout the relocation process.

1.3 Scope

The contractor shall provide comprehensive relocation services to remove all office furniture, equipment, files, kitchen appliances and utensils, blinds or roller shades, IT assets, servers, and supplies from the NRCS State Office and transport them to designated temporary locations within the building.

The contractor shall provide all labor, management, equipment, and services necessary to fully vacate the NRCS Caribbean Area State Office located on the 6th floor of the Brisas Property Building. This includes the disassembly, packing, labeling, and relocation of all office furniture, cubicles, equipment, blinds or roller shades, files, kitchen appliances and utensils, mobile shelving systems, servers, IT assets and supplies to the designated temporary workspace on an upper floor and to the assigned storage floor within the same building. As part of this effort, the contractor will pack all office supplies, documents, and materials; disassemble cubicles, blinds or roller shades, desks, and other furniture; and transport all items safely and efficiently to their designated temporary locations. The contractor must dispose of items identified by NRCS staff, as well as the items listed in the attached inventory as disposal items.

Additional items not included in the inventory may consist of old file cabinets, damaged field equipment, damaged office supplies, office chairs, office tables, old decorations, small office furniture, or small damaged electronics such as GPS units, monitors, and battery backups. No hazardous materials will be included. All disposal items must be removed from the premises and taken to a legally authorized disposal site in Puerto Rico. The contractor shall leave the vacated 6th‑floor space in clean‑swept condition once all items have been removed.

The contractor shall prepare and assemble a total of 23 workstations in the designated temporary office space located on the 21st floor of the 654 Las Brisas Building. To accomplish this, the contractor will assemble 10 disassembled workstations currently stored on the 12th floor and relocate the remaining 13 workstations from the active office areas on the 6th floor (Suites 604 and 605). These 13 stations must be fully disassembled, moved, and reassembled in the temporary location to ensure they are functional for employee use during the renovation period. All assembled desks, cubicle components, and furniture must be stable, properly configured, and ready for immediate use. Any additional workstations not required in the temporary space shall be transported and stored on the building’s designated storage floor, which will be identified by the lessor at the time of relocation.

The contractor will also be responsible for handling and transporting IT‑related items such as monitors, phones, printers, servers, server cabinets, VTC mobile systems, and other electronic equipment, ensuring they are packed and moved safely. IT assets such as servers must be moved or relocated under the supervision of Office of the Chief Information Officer staff, specifically the IT Support Specialists.

Additional items to be relocated include conference tables, desks, credenzas, kitchen appliances and utensils, office chairs, utility tables, roller shades or blinds, file cabinets, boxes of supplies, office records, and miscellaneous office equipment. The contractor shall provide all necessary packing materials, including boxes, bubble wrap, tape, and protective coverings, and must properly label all boxes and items with their contents and destination. The contractor must provide at least 50 boxes no later than 15 days before the start of the relocation to allow employees to pack and store their personal office items. A complete packing inventory list must be prepared and provided to NRCS, documenting all items packed, stored, and relocated.

All items transported to the storage floor must be neatly organized to allow NRCS personnel access as needed throughout the renovation period. The contractor must also provide cardboard boxes in advance so employees can pack their personal belongings. Throughout the relocation, the contractor shall ensure safe handling practices, maintain accountability of all items, and coordinate closely with NRCS points of contact to ensure proper placement and organization of materials in the temporary workspace and storage areas.

The attached inventory list includes the majority of the items to be moved, packed, disassembled, assembled, relocated, and stored; however, this list is not exhaustive, and some items may not be captured. The contractor shall evaluate everything present in Suites 604 and 605 to determine whether the inventory provided by NRCS is complete or if any items are missing. The contractor is responsible for relocating and handling all items located within these suites, including any items not listed in the inventory.

This SOW covers only the relocation to temporary spaces. Return, reassembly, or restoration to the permanent new location is NOT included in this requirement.

2 GENERAL REQUIREMENTS

Please reference Requirements/Tasks as noted in Section 3.0

• The contractor should be registered with System for Award Management (SAM.gov).

2.1 Non-Personal Services

The Government shall neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees, except for the site lead. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor’s responsibility to notify the Contracting Officer, in writing, immediately.

2.2 Contractor Personnel Qualifications

The contractor shall provide personnel with the experience, skills, and knowledge necessary to safely and efficiently perform commercial office relocation services. At minimum:

• Personnel must have prior experience in office moving, including disassembly of modular

• furniture.

• Personnel handling IT equipment must be trained in safe handling of electronic devices.

• Supervisory staff must have experience coordinating multi-floor relocations.

• All personnel must be able to read and follow inventory lists, labels, and floor plans.

2.3 Key Personnel

N/A

2.4 Location and Hours of Work

Work will occur at:

NRCS Caribbean Area State Office located at 654 Muñoz Rivera Ave., Suite 604 and 605, San Juan, PR 00918 and designated temporary floors within the same building. GPS: 18°24'33.5"N 66°03'25.9"W https://maps.app.goo.gl/rV1TLNqRgvhnvQPRA

Normal business hours are 8:00 AM to 4:30 PM, Monday through Friday, excluding federal holidays.

Contractor work hours must be coordinated with NRCS to ensure building access and availability of NRCS personnel.

Weather and security closures by their nature usually arise without advance notice. As such, the Government will notify the Contractor as soon as possible once any closures have been announced.

2.5 Travel

Not Applicable

2.6 Invoicing

Invoices must be submitted electronically through the Invoice Processing Platform (IPP) system and in accordance with the payment clause(s) in the contract.

Invoices must include:

https://maps.app.goo.gl/rV1TLNqRgvhnvQPRA

• Contract number

• Description of services performed

• Dates of performance

• Any required supporting documentation (e.g., photos of completed relocation)

2.7 Identification of Contractor Personnel

Contractor employees, including subcontractors, who attend meetings, send emails, answer Government telephones or place calls, or work in situations where their actions could be construed as acts of Government officials, must clearly identify themselves as Contractor employees.

3 REQUIREMENTS/TASKS

The contractor shall perform all tasks necessary to fully vacate the San Juan NRCS State Office and relocate all items to the designated temporary locations.

3.1 Requirement/Task 1

• Provide at least 50 boxes no later than 15 days before the start of the relocation to allow employees to pack and store their personal office items.

• Provide all packing materials, boxes, labels, protective coverings, and tools.

• Dispose of items identified by NRCS staff.

• Pack all office supplies, files, records, IT peripherals, and equipment designated by NRCS.

• Properly identify and label boxes with their contents and destination.

• Complete a packing inventory list of all items packed and stored.

• Disassemble office furniture, cubicles, desks, and equipment as identified in the inventory list.

• Prepare all items for safe transport to temporary locations.

• Handle, pack, and prepare IT‑related items—including monitors, phones, printers, TVs, servers,

• server cabinets, and VTC mobile systems—for relocation.

• Ensure all relocated items remain accessible and properly organized for NRCS staff during the

• renovation period.

3.2 Requirement/Task 2

The Contractor shall:

• Disassemble the high-density mobile shelving system (mobile shelving units) located in the storage room of suite 604 on the 6th floor and transport all components to the designated storage area.

• Transport all packed and disassembled items to the designated floor for temporary office and the

• designated storage floor.

• Pack and relocate all items located in the kitchen area, including appliances such as the

• microwave, refrigerator, coffee makers, dishes, and all other kitchen utensils and supplies.

• Organize stored items neatly to allow NRCS access during renovations.

• Place items in designated areas as directed by NRCS.

• Ensure all items are accounted for and documented.

• Clean the vacated areas post‑removal to leave them in clean‑swept condition.

• Provide photos documenting completion of the relocation.

3.3 Requirement/Task 3

The Contractor shall:

• Prepare and assemble 23 workstations in the temporary office space on the 21st floor by assembling 10 stations from the 12th floor and relocating, disassembling, and reassembling 13 stations from the 6th floor.

• Assemble additional desks and cubicle components being moved from the 6th floor or storage to

• ensure a minimum of 18 usable workstations in the temporary office space.

• Uninstall all blinds or roller shades from the current suites and reinstall them in the temporary

• office space when feasible; any remaining units that cannot be installed shall be properly packed,

• labeled, and placed in the designated storage area.

• Prepare and set up the kitchen area in the temporary office space, ensuring all relocated

• appliances and kitchen items are properly installed, organized, and ready for employee use.

• Coordinate daily with NRCS points of contact to confirm placement, organization, and assembly

• requirements in the temporary workspace.

4 DELIVERABLES/SCHEDULE

Item No.

Deliverable/Task

Reference

Due

Evaluate the current office space to ensure that all items requiring relocation, storage, disassembly, or assembly are accurately reflected in the inventory list

Inventory List (Appendix)

Within 15 calendar days of contract award

Preparation, Packing, Disassembly, and Organization

SOW Section 3.1

Within 20 calendar days of contract award

Relocation to Temporary Office and Storage Floors

SOW Section 3.2

Within 45 calendar days of completing relocation

Assembly of Workstations in the Temporary Office

SOW Section 3.3

Within 45 calendar days of completing relocation

Invoice Submission

SOW Section 2.6

Within 5 calendar days of completing relocation

5 SPECIAL REQUIREMENTS

Not Applicable

5.1 Security

FAR Subpart 4.13, Personal Identification Verification of Contractor Personnel, establishes the policy and use requirements for FAR Clause 52.204.9, Personal Identification Verification of Contractor Personnel, which is hereby incorporated into this order by reference. It requires Contractor compliance with Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24, and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

USDA policy implementing referred to in paragraph (a) of the clause is at USDA Department Manual 4620-002, USDA Departmental Regulation 4620-002. This policy applies to Contractor employees, including subcontractor employees, who require routine access to federally controlled facilities and information systems. All such employees must have been successfully identity proofed (FBI fingerprint check) and have at minimum a successfully adjudicated Tier 1 (T1) or Department of Defense/Defense Counterintelligence Security Agency (DCSA)/National Security (NS) community background investigation to serve on the contract. USDA agencies may grant access to USDA information systems after successful adjudication of the FBI fingerprint check. Completion and successful adjudication of the final T1 (or higher) results or DCSA/NS BI are still required to continue work under this contract. If the fingerprint or background investigation result is unsatisfactory the employee shall be removed from the contract immediately and replaced immediately. Unless an employee already has successfully completed these requirements and the investigation is current, the employee will be required to complete an electronic Questionnaire for Investigations Processing (eQIP), fingerprint check (instructions to be provided by the Farm Production and Conservation, Homeland Security Division, Personnel Security Branch), and other required forms. The Contractor is responsible for any cost of obtaining the fingerprints. The Government is responsible for the cost of the FBI fingerprint check and background investigation. The agency does not have any control over the timeliness of the background investigation or that it will be completed within the performance period of this contract, but it is estimated to be completed approximately 30-120 calendar days (depending on the level of the background investigation), once the Contractor provides all of the required documentation and the agency submits it to DCSA.

Fingerprint check results are estimated to be received within 10 calendar days once the Contractor provides all of the required documentation and the agency submits it to DCSA. Upon award of the contract, and once the agency has provided the Contractor with the required documentation and instructions, the Contractor must complete and submit the required documentation promptly to prevent delays in granting access.

The Contractor shall maintain a current listing of all employees, including subcontractor employees that have access to Government facilities and information technology systems. The list shall be made available to the Government upon request.

5.2 Government Furnished Property (GFP), Equipment (GFE), Information (GFI), and/or Services

NRCS will provide:

• Floor plans and inventory lists

• Access to building elevators and loading areas

• NRCS personnel to provide direction on placement of items

No government equipment will be issued to the contractor.

5.3 Applicable Documents

Not Applicable

5.4 Restrictions Against Disclosure

The Contractor agrees, in the performance of this contract, to keep all information contained in source documents or other media furnished by the Government in the strictest confidence. The Contractor also agrees not to publish or otherwise divulge such information in whole or in part, in any manner or form, nor to authorize or permit others to do so, taking such reasonable measures as are necessary to restrict access to such information while in the Contractor’s possession, to those employees needing such information to perform the work provided herein (e.g., on a "need to know" basis). The Contractor shall to immediately notify the Contracting Officer, in writing, in the event that the Contractor determines or has reason to suspect a breach of this requirement.

The Contractor agrees not to disclose any information concerning work under this contract to any persons or individual unless prior written approval is obtained from the Contracting Officer. The Contractor agrees to insert the substance of this clause in any consultant agreement or subcontract hereunder.

Performance of work may involve access to potentially sensitive information about governmental and landowner issues. All Contractor personnel shall comply with the terms of AGAR clause 452.224-70 (Confidentiality of Information), as well as provisions of the Privacy Act of 1974 (5 U.S.C. 552a) Additionally, the Contractor’s personnel shall comply with privacy of personal information relating to agency programs in accordance with Section 1244 of Title II of the Farm Security and Rural Investment Act of 2002 (P.L. 107-171) and Section 1619 of Title I of the Food, Conservation, and Energy Act of 2008. The Contractor’s employees shall not disclose contents of agency case files and/or records to anyone other than authorized United States Department of Agriculture employees without the express written consent of the Freedom of Information Act and Privacy Act Officer, through the Contracting Officer.

5.5 Organizational Conflicts of Interest

The Contractor acknowledges that it is familiar with Federal Acquisition Regulation (FAR) Subpart 9.5, Organizational and Consultant Conflicts of Interest, and agrees to avoid, neutralize or mitigate such conflicts of interest in accordance with the principles set forth in the FAR. If the performance would require the Contractor, including subcontractors, to provide services related to systems or projects with which the Contractor is already directly concerned, either by prime or subcontract, that would cause an organizational conflict of interest, the Contractor shall immediately notify the Contracting Officer, in writing, and not perform the work until direction is provided by the Contacting Officer.

5.6 Insurance

The table below lists the kinds and minimum amounts of insurance required, as referenced in contract clause 52.228-5 (Insurance–Work on a Government Installation).

Minimum Insurance Requirements

1 Workers' compensation and employer's liability

$100,000 or per statute

2 General liability:

Bodily injury $500,000 per occurrence Property damage $100,000 per occurrence 3 Automobile liability:

Bodily injury $200,000 per person /

$500,000 per occurrence Property damage $20,000 per occurrence.

In addition, the contractor must provide coverage for any other risks as deemed appropriate, since the Government is not indemnifying the Contractor against any risks under the contract. A current duplicate (not machine reproduced) certificate of insurance must be submitted to the Contracting Officer (CO) for approval before the Contractor begins work under this contract duplicates of renewal certificates (not machine reproduced) obtained by the CONTRACTOR during the life of this contract must immediately be provided to the CO. Also, see the cause, "Insurance Additional Named Insured" below.

The insurance policy must contain an endorsement that any cancellations or material decreases in the coverage’s shall not be effective, unless the insurer or the Contractor gives advance written notices of cancellations or changes in accordance with the CO's instructions.

All premiums or costs incurred to comply with these insurance requirements will be paid by the Contractor. If the Contractor already has an organizational policy in effect, the CO requires evidence that it satisfies all the above stated requirements. The Contractor is required to provide such evidence as deemed necessary by the Contracting Officer before a notice to proceed with contract performance issued.

The Government reserves the right to disapprove the purchase of any insurance coverage not in the Government's interest.

This contract requires that all insurance coverages be kept in full force and effect until all contract work is completed; the insurance requirements also apply to subcontractors.

The Government will not be responsible for any losses, damages, or liabilities beyond the amounts, limits, and conditions of the above-required insurance.

The requirement of contract clause 52.228-5 is hereby supplemented to provide that the general liability policy shall name "The United States of America, acting by and through the Farm Service agency and Natural Resources Conservation Services," as an additional insured with respect to operations performed under this contract.

5.7 Mandatory Contractor Training Requirement

Not Applicable