C04 Attach 4-Spec Bathhouse_Day Use 1b.pdf

Specifications - Bathhouse & Day Use Renovation (1b)

George Washington and Jefferson National Forest Sherando Recreation Area Rehabilitation

Contract No: 12445123C0066 Project No: 6260275010602

Specifications – Final Construction Documents May 2026

Submitted By:

Atriax, PLLC, 703 Main Ave, SW (28602), PO Box 1629, Hickory, NC 28603, Telephone: (828) 315-9962

INTEGRITY ● SERVICE ● EXCELLENCE

Specifications Manual Seal Page - 1 Contract No.: 12445123C0006 Project No.: 6260275010602

Sherando Recreation Area Rehabilitation

Specifications Manual Final Construction Documents Submittal

May 8, 2026

OWNER: USDA Forest Service

Southern Region (R8) 1720 Peachtree Street, NW Atlanta, GA 30309

Specification divisions and sections bound herein are listed below under the name of the Engineer responsible for their preparation, under whose seal and/or authority each document so listed is issued for the purpose(s) stated above. Seals and signatures do not apply to documents not listed below, nor to documents prepared by the government or others, including (except as otherwise indicated) sections in Division 00 Procurement and Contracting Requirements and Division 01 General Requirements, Geotechnical Reports, etc.

PROJECT MANAGER: Harold J. Marvin, PE, LEED AP BD+C

CERTIFICATION: I hereby certify that these Specifications were prepared by me or under my direct supervision, and that I am duly registered under the laws of the Commonwealth of Virginia.

ENGINEER OF RECORD: Harold J. Marvin, PE

Atriax, PLLC 703 Main Ave SW Hickory, NC 28602

Specification Sections:

00 01 10; 00 01 15; 01 10 00;

01 20 00; 01 30 00; 01 40 00;

01 45 29; 01 50 00; 01 60 00;

01 70 00; 01 74 19; 01 78 00;

07 79 00; 02 41 00; 03 30 53;

04 01 00; 04 05 13; 04 05 16;

04 20 00; 04 72 00; 05 50 00 06 10 00; 06 16 63; 06 20 00;

06 40 23; 07 01 50.19; 07 13 00;

07 22 00; 07 31 34; 07 60 00;

Specifications Manual Seal Page - 2 Contract No.: 12445123C0006

07 71 00; 07 72 00 07 92 00;

08 11 13; 08 16 13; 08 52 13;

08 71 00; 08 80 00; 08 90 00;

09 05 16; 09 23 00; 09 29 00;

09 30 00; 09 30 13; 09 91 00;

10 14 00; 10 21 00; 10 28 00;

12 36 00; 22 13 53; 31 20 11;

32 05 23;

33 10 00;

32 12 16;

33 30 00

32 17 23;

Specifications Manual Seal Page - 3 Contract No.: 12445123C0006

Specification divisions and sections bound herein are listed below under the name of the Engineer responsible for their preparation, under whose seal and/or authority each document so listed is issued for the purpose(s) stated above. Seals and signatures do not apply to documents not listed below, nor to documents prepared by the government or others, including (except as otherwise indicated) sections in Division 00 Procurement and me or under my direct supervision, and that I am duly

MECHANICAL &

PLUMBING ENGINEER: Georged W. Austin, Jr, PE

Shultz Engineering Group 212 North McDowell St, Suite 204 Charlotte, NC 28204

22 00 10 22 07 19 22 11 16 22 13 16 22 13 19 22 33 00 22 40 00 23 05 00 23 05 93 23 31 13 23 34 23

Specifications Manual Seal Page - 4 Contract No.: 12445123C0006

Specification divisions and sections bound herein are listed below under the name of the Engineer responsible for their preparation, under whose seal and/or authority each document so listed is issued for the purpose(s) stated above. Seals and signatures do not apply to documents not listed below, nor to documents prepared by the government or others, including (except as otherwise indicated) sections in Division 00 Procurement and me or under my direct supervision, and that I am duly

ELECTRICAL ENGINEER: Donald A. Jones, PE

Quality Consulting Engineers, LLC 6277-600 Carolina Commons Drive, #350 Indian Land, SC 29707

26 01 00 26 05 00 26 05 19 26 05 26 26 05 29 26 05 33 26 09 23 26 24 16 26 27 26 26 51 00

Final Construction Documents

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CONSTRUCTION SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

SECTION NO DIVISION AND SECTION TITLES DATE

DIVISION 00 - SPECIAL SECTIONS

00 01 15 List of Drawing Sheets 05-20

DIVISION 01 - GENERAL REQUIREMENTS

PROVIDED BY FORESTRY SERVICE

01 10 00 Summary 01 20 00 Price and Payment Procedures 01 30 00 Administrative Requirements 01 40 00 Quality Requirements 01 45 29 Testing Laboratory Services 11-18 01 50 00 Temporary Facilities and Controls 01 60 00 Product Requirements 01 70 00 Execution and Closeout Requirements 01 74 19 Construction Waste Management 01 78 00 Closeout Submittals 01 79 00 Demonstration and Training

DIVISION 02 – EXISTING CONDITIONS

02 41 00 Demolition 08-17

DIVISION 03 – CONCRETE

03 30 53 (Short-Form) Cast-in-Place Concrete 01-21

DIVISION 04 – MASONRY

04 01 00 Maintenance of Masonry 01-21 04 05 13 Masonry Mortaring 10-17 04 05 16 Masonry Grouting 01-21 04 20 00 Unit Masonry 08-17 04 72 00 Cast Stone Masonry 01-21

DIVISION 05 – METALS

05 50 00 Metal Fabrications 01-21

DIVISION 06 – WOOD, PLASTICS AND COMPOSITES

06 10 00 Rough Carpentry 10-17 06 16 63 Cementitious Sheathing 01-21 06 20 00 Finish Carpentry 01-21 06 40 23 Interior Architectural Woodwork

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DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 01 50.19 Preparation for Re-Roofing 01-21 07 13 00 Sheet Waterproofing 01-21 07 21 13 Thermal Insulation 01-21 07 22 00 Roof and Deck Insulation 01-21 07 31 34 Composite Shake Roofing 01-18 07 60 00 Flashing and Sheet Metal 01-21 07 71 00 Roof Specialties 01-21 07 72 00 Roof Accessories 01-21 07 92 00 Joint Sealants 04-22

DIVISION 08 - OPENINGS

08 11 13 Hollow Metal Doors and Frames 01-21 08 16 13 Fiberglass Entry Doors 08 52 13 Metal / Clad wood Windows 08 71 00 Door Hardware 01-24 08 80 00 Glazing 01-21 08 90 00 Louvers and Vents 01-21

DIVISION 09 – FINISHES

09 05 16 Subsurface Preparation for Floor Finishes 01-21 09 06 00 Schedule of Finishes 09 23 00 Gypsum Plastering 01-21 09 29 00 Gypsum Board 04-20 09 30 00 Tiling – SCHLUTER Product Spec 09 30 13 Ceramic/Porcelain Tiling 01-21 09 91 00 Painting 01-21

DIVISION 10 – SPECIALTIES

10 14 00 Signage 01-21 10 21 00 Toilet Compartments 10 28 00 Toilet, Bath, and Laundry Accessories 01-21

DIVISION 11 – EQUIPMENT - NOT USED

DIVISION 12 – FURNISHINGS

12 36 00 Countertops 12-23

DIVISION 13 - SPECIAL CONSTRUCTION NOT USED

DIVISION 14– CONVEYING EQUIPEMENT – NOT USED

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DIVISION 21- FIRE SUPPRESSION – NOT USED

DIVISION 22 – PLUMBING

22 00 10 General Plumbing Requirements 01-23 22 07 19 Plumbing Insulation 09-19 22 11 16 Domestic Water Piping 09-15 22 13 16 Sanitary Waste and Vent Piping 22 13 19 Sanitary Waste Piping Specialties 22 13 53 Facility Septic Tanks 22 33 00 Electric Domestic Water Heaters 09-20 22 40 00 Plumbing Fixtures 12-22

DIVISION 23 – HEATING, VENTILATING, AND AIR

CONDITIONING (HVAC)

23 05 00 HVAC 03-23

23 05 93 Testing, Adjusting, and Balancing for HVAC 03-23 23 31 13 Metal Ducts 03-23 23 34 23 HVAC Power Ventilators 03-23

DIVISION 25 – INTEGRATED AUTOMATION – NOT USED

DIVISION 26 – ELECTRICAL

26 01 00 Basic Electrical Requirements 26 05 00 Common Work Results for Electrical 26 05 19 Low-Voltage Electrical Power Conductors and Cables 11-22 26 05 26 Grounding and Bonding for Electrical Systems 11-22 26 05 29 Hangers and Supports for Electrical Systems 26 05 33 Raceways, Boxes and Fittings for Electrical Systems 11-22 26 09 23 Lighting Control Devices 11-22 26 24 16 Panelboards 11-22 26 27 26 Wiring Devices 11-22 26 51 00 Interior Lighting 11-22

DIVISION 27 – COMMUNICATIONS – NOT USED

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY – NOT USED

DIVISION 31 – EARTHWORK

31 20 11 Earthwork (Short Form) 10-12

DIVISION 32 – EXTERIOR IMPROVEMENTS

32 05 23 Cement and Concrete for Exterior Improvements 08-16

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32 12 16 Asphalt Paving 09-15 32 17 23 Pavement Markings 08-16

DIVISION 33 – UTILITIES

33 10 00 Water Utilities 03-17 33 30 00 Sanitary Sewer Utilities 06-13

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SECTION 00 01 15

LIST OF DRAWING SHEETS

The drawings listed below accompanying this specification form a part of the contract.

Drawing Title No.

GENERAL

G-101 COVER SHEET

G-102 SHEET INDEX

G-103 GENERAL NOTES & SYMBOLS

G-104 TYPICAL ACCESSIBILITY REQUIREMENTS

G-105 TYPICAL ACCESSIBILITY REQUIREMENTS

G-106 TYPICAL ACCESSIBILITY REQUIREMENTS

SURVEY

V-101 DAY USE AREA PEDESTRIAN WALKWAYS 005 - EXISTING CONDITIONS

V-102 DAY USE PICNIC AREA 006 - EXISTING CONDITIONS

V-103 BOAT DOCK PLAZA AND BOAT LAUNCH - 004 - EXISTING CONDITIONS

V-104 UPPER WHITE OAK LOOP A BATHHOUSE 003 - EXISTING CONDITIONS

CIVIL DEMOLITION

CD101 DAY USE AREA PEDESTRIAN WALKWAYS 005 – DEMOLITION

CD102 DAY USE PICNIC AREA 006 - DEMOLITION

CD103 BOAT DOCK PLAZA AND BOAT LAUNCH 004 - DEMOLITION

CD104 UPPER WHITE OAK LOOP A BATHHOUSE 003 – DEMOLITION

CIVIL

C-101 DAY USE AREA PEDESTRIAN WALKWAYS 005 - PROPOSED CONSTRUCTION

C-102 DAY USE PICNIC AREA 006 - PROPOSED CONSTRUCTION

C-103 BOAT DOCK PLAZA AND BOAT LAUNCH 004 - PROPOSED CONSTRUCTION

C-104 UPPER WHITE OAK LOOP A BATHHOUSE 003 – OVERALL SITE PLAN

C-105 UPPER WHITE OAK LOOP A BATHHOUSE 003 – SITE PLAN

C-106 UPPER WHITE OAK LOOP A BATHHOUSE 003 – SEPTIC FIELD LAYOUT PLAN

C-107 UPPER LOOP BATHHOUSE REPAIR FIELD LAYOUT PLAN

C-108 UPPER WHITE OAK LOOP A BATHHOUSE 003 - GRADING AND DRAINAGE PLAN

C-109 LOWER WHITE OAK LOOP A BATHHOUSE 002 – SITE PLAN

C-501 DAY USE PICNIC AREA 006 – DETAILS 1

C-502 DAY USE PICNIC AREA 006 – DETAILS 2

C-503 DAY USE PICNIC AREA 006 – DETAILS 3

C-504 UPPER WHITE OAK LOOP A BATHHOUSE 003 – CIVIL DETAILS 1

C-505 UPPER WHITE OAK LOOP A BATHHOUSE 003 – CIVIL DETAILS 2

C-506 UPPER WHITE OAK LOOP A BATHHOUSE 003 – CIVIL DETAILS 3

C-507 UPPER WHITE OAK LOOP A BATHHOUSE 003 – CIVIL DETAILS 4

C-508 UPPER WHITE OAK LOOP A BATHHOUSE 003 – CIVIL DETAILS 5

C-509 LOWER WHITE OAK LOOP A BATHHOUSE 002 – CIVIL DETAILS

C-510 EROSION AND SEDIMENTATION CONTROL DETAILS

STRUCTURAL

S-101 ROOF FRAMING REPAIR PLAN & DETAILS

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ARCHITECTURAL DEMOLITION

AD101 CCC BEACH PAVILION BATHHOUSE 001 - DEMOLITION PLAN

AD102 LOWER WHITE OAK LOOP A BATHHOUSE 002 DEMOLITION PLANS

ARCHITECTURAL

A-101 CCC BEACH PAVILION BATHHOUSE 001 - FLOOR PLAN

A-102 LOWER WHITE OAK LOOP A BATHHOUSE 002 – PROPOSED PLANS

A-103 UPPER WHITE OAK LOOP A BATHHOUSE 003 - PROPOSED FOUNDATION, FLOOR AND

DIMENSION PLANS

A-104 UPPER WHITE OAK LOOP A BATHHOUSE 003 - PROPOSED ROOF PLAN AND ROOF

FRAMING PLANS

A-201 CCC BEACH PAVILION BATHHOUSE 001 - EXTERIOR ELEVATIONS

A-202 CCC BEACH PAVILION BATHHOUSE 001 - EXTERIOR ELEVATIONS

A-203 LOWER WHITE OAK LOOP A BATHHOUSE 002 - EXTERIOR ELEVATIONS

A-204 LOWER WHITE OAK LOOP A BATHHOUSE 002 - EXTERIOR ELEVATIONS

A-205 UPPER WHITE OAK LOOP A BATHHOUSE 003 - EXTERIOR ELEVATIONS

A-301 CCC BEACH PAVILION BATHHOUSE 001 - BUILDING SECTIONS

A-302 UPPER WHITE OAK LOOP A BATHHOUSE 003 - BUILDING PROFILE SECTIONS

A-401 LOWER WHITE OAK LOOP A BATHHOUSE 002 - ENLARGED TOILET PLANS

A-402 UPPER WHITE OAK LOOP A BATHHOUSE 003 - ENLARGED PLANS & SECTION

A-501 CCC BEACH PAVILION BATHHOUSE 001 – DETAILS

A-502 LOWER WHITE OAK LOOP A BATHHOUSE 002 – DETAILS

A-503 UPPER WHITE OAK LOOP A BATHHOUSE 003 - DETAILS

INTERIORS

IN001 CCC BEACH PAVILION BATHHOUSE 001 – INTERIOR FINISH LEGEND AND

ABBREVIATIONS

IN002 LOWER WHITE OAK LOOP A BATHHOUSE 002 INTERIOR AND EXTERIOR FINISH

LEGEND AND ABBREVIATIONS

IN003 UPPER WHITE OAK LOOP A BATHHOUSE 003 - INTERIOR FINISH LEGEND AND

ABBREVIATIONS

IN101 CCC BEACH PAVILION BATHHOUSE 001 - FLOOR FINISH PLAN

IN102 LOWER WHITE OAK LOOP A BATHHOUSE 002 FLOOR FINISH PLAN

IN103 UPPER WHITE OAK LOOP A BATHHOUSE 003 - FLOOR FINISH PLAN

IN111 CCC BEACH PAVILION BATHHOUSE 001 - WALL FINISH PLAN

IN112 LOWER WHITE OAK LOOP A BATHHOUSE 002 - WALL FINISH PLAN

IN113 UPPER WHITE OAK LOOP A BATHHOUSE 003 - WALL FINISH PLAN

IN201 CCC BEACH PAVILION BATHHOUSE 001 - INTERIOR ELEVATIONS

IN202 LOWER WHITE OAK LOOP A BATHHOUSE 002 - INTERIOR ELEVATIONS

IN203 UPPER WHITE OAK LOOP A BATHHOUSE 003 - INTERIOR ELEVATIONS

PLUMBING DEMOLITION

PD101 CCC BEACH PAVILION BATHHOUSE 001 - DEMOLITION PLUMBING FLOOR PLAN

PD102 LOWER WHITE OAK LOOP A 002 - DEMOLITION PLUMBING FLOOR PLAN

PLUMBING

P-001 PLUMBING SCHEDULES NOTES AND DETAILS

P-101 CCC BEACH PAVILION BATHHOUSE 001 - PLUMBING FLOOR PLAN

P-102 LOWER WHITE OAK LOOP A 002 - PLUMBING FLOOR PLAN

P-103 UPPER WHITE OAK LOOP A BATHHOUSE 003 - PLUMBING FLOOR PLAN

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MECHANICAL DEMOLITION

MD101 CCC BEACH PAVILION BATHHOUSE 001 - DEMOLITION FLOOR PLAN

MD102 LOWER WHITE OAK LOOP A 002 - DEMOLITION FLOOR PLAN

MECHANICAL

M-001 MECHANICAL NOTES LEGENDS AND SCHEDULES

M-101 CCC BEACH PAVILION BATHHOUSE 001 - FLOOR PLAN

M-102 LOWER WHITE OAK LOOP A 002 - FLOOR PLAN

M-103 UPPER WHITE OAK LOOP A BATHHOUSE 003 - FLOOR PLAN

ELECTRICAL DEMOLITION

ED101 ELECTRICAL - FLOOR PLAN - BATHHOUSE 001 - DEMO

ED102 ELECTRICAL - FLOOR PLAN - BATHHOUSE 002 - DEMO

ELECTRICAL

E-001 ELECTRICAL COVER SHEET

E-101 ELECTRICAL - FLOOR PLAN - BATHHOUSE 001

E-102 ELECTRICAL - FLOOR PLAN - BATHHOUSE 002

E-103 ELECTRICAL - FLOOR PLAN - BATHHOUSE 003

E-501 ELECTRICAL - RISER DIAGRAMS

E-601 ELECTRICAL - SCHEDULES

E-701 ELECTRICAL - DETAILS

- - - E N D - - -

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PART 1 GENERAL

1.01 PROJECT

SECTION 011000

SUMMARY

A. Project Name: Sherando Recreation Area Rehabilitation.

B. Owner's Name: U.S. Forest Service, Southern Region.

C. Project Address: Lyndhurst, VA 22952 D. The Project consists of: Design services to renovate, rehabilitate, and/or repair existing bathhouse facilities within its Sherando Lake Recreation Area. Services will include interior and exterior designs that consider and preserve the historic character and aesthetic of the recreation area and its facilities. Design services to restore functionality to the boat launch, trails, and picnic areas adjacent to one of the area’s two lakes requested.

1.02 CONTRACT DESCRIPTION

A. Contract Type: A single prime contract based on a firm, fixed price as described in Section B of the Contract.

1.03 PHASED CONSTRUCTION

A. Use if there is phasing, list constraints.

1.04 WORK BY OWNER

A. Items noted NIC (Not in Contract) will be supplied and installed by U.S. Forest Service before Substantial Completion. Items include:

1. N/A

1.05 OWNER OCCUPANCY

A. U.S. Forest Service intends to vacate the site during the entire construction period.

B. U.S. Forest Service intends to continue to occupy adjacent portions of the site during the entire construction period.

C. U.S. Forest Service intends to occupy the Project upon Substantial Completion.

D. Cooperate with U.S. Forest Service to minimize conflict and to facilitate U.S. Forest Service's operations.

E. Schedule the Work to accommodate U.S. Forest Service occupancy.

1.06 CONTRACTOR USE OF SITE AND PREMISES

A. Arrange use of site and premises to allow:

1. Access by FS personnel to all buildings, campground and work center at Sherando for duration of the contract

B. Provide access to and from site as required by law and by U.S. Forest Service:

1. Do not obstruct roadways and sidewalks.

C. Existing building spaces may not be used for storage.

D. Utility Outages and Shutdown:

1. Limit disruption of utility services to hours approved by COR at least 48 hours in advance.

2. Prevent accidental disruption of utility services to other facilities.

1.07 CONTRACT DOCUMENT CONVENTIONS

A. Specification Content: The Specifications use certain conventions of style and intended meaning of certain terms, words, and phrasing.

1. The Specifications are written in the future tense of the imperative mood. Streamlined language indicated by a colon (:) means “shall,” “shall be,” or “shall comply with” depending on the context.

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2. Unless otherwise stated, the Specification requirements are to be performed by the

Contractor.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the work results of all sections of the Specifications.

PART 2 PRODUCTS—NOT USED

PART 3 EXECUTION—NOT USED

END OF SECTION

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1.01 SECTION INCLUDES

SECTION 012000

PRICE AND PAYMENT PROCEDURES

A. Procedures for preparation and submittal of applications for progress payments.

B. Documentation of changes in Contract Price and Contract Time.

C. Change procedures.

D. Correlation of Contractor submittals based on changes.

E. Procedures for preparation and submittal of application for final payment.

1.02 RELATED REQUIREMENTS

A. Section 017800 - Closeout Submittals: Project record documents.

1.03 SCHEDULE OF VALUES

A. After Contract Award and before the Construction Kick Off Meeting, submit a Schedule of

Values based on the Contract Price Schedule. Breakdown each lump-sum item into component parts of construction work for which progress payments may be requested. The total costs for the component parts of work shall equal the contract line item amount for that lump-sum item.

The CO may request data to verify accuracy of dollar values. Include mobilization, general condition costs, overhead and profit in the total dollar value of unit price items and in the component parts of work for each lump-sum item, as described below. Do not include mobilization, general condition costs, general requirement costs, overhead, or profit as a separate item.

B. Do not break down unit price items. Use only the contract line item amount for unit price items.

C. The total cost of all items shall equal the contract sum. The Schedule of Values will form the basis for progress payments.

D. An acceptable Schedule of Values shall be agreed upon by the Contractor and CO before the first progress payment is processed. A cost loaded Project Schedule is not an acceptable substitute for a Schedule of Values.

E. Use Schedule of Values Form: AIA G703 – 1992 in electronic form.

F. Other standard electronic forms will be considered in lieu of standard form specified; submit draft to the Contracting Officer for approval.

G. Forms filled out by hand will not be accepted.

H. Revise schedule to list approved Change Orders, with each Application For Payment.

1.04 APPLICATIONS FOR PROGRESS PAYMENTS

A. Payment Period: Submit at intervals stipulated in the Contract.

B. Electronic media printout including equivalent information will be considered in lieu of standard form specified; submit sample to COR for approval.

C. Submit an advance copy of each Application for Progress Payment to the CO and COR for review prior to uploading to IPP.

D. Forms filled out by hand will not be accepted.

E. For each item, provide a column for listing each of the following:

1. Item Number.

2. Description of work.

3. Scheduled Values.

4. Previous Applications.

5. Work in Place under this Application.

6. Authorized Change Orders.

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7. Total Completed and Stored to Date of Application.

8. Percentage of Completion.

9. Balance to Finish.

10. Retainage.

F. Execute certification by signature of authorized officer.

G. Use data from approved Schedule of Values. Provide dollar value in each column for each line item for portion of work performed.

H. List each authorized Change Order as a separate line item, listing Change Order number and dollar amount as for an original item of work.

I. Include the following with the application:

1. Transmittal letter as specified for submittals in Section 013000.

2. Construction Progress Schedule revised and current as specified in Section 013000.

3. Partial release of liens from major subcontractors and vendors.

J. When the Contracting Officer requires substantiating information, submit data justifying dollar amounts in question. Provide one copy of data with cover letter for each copy of submittal.

Show application number and date, and line item by number and description.

1.05 MODIFICATION PROCEDURES

A. Submit name of the individual authorized to receive change documents and who will be responsible for informing others in Contractor's employ or subcontractors of changes to Contract Documents to the Contracting Officer.

B. For minor changes not involving an adjustment to the Contract Scope, Contract Price, or Contract Time, the COR will issue instructions directly to Contractor.

C. For other required changes, the Contracting Officer will issue a document instructing Contractor to proceed with the change, for subsequent inclusion in a Change Order.

1. The document will describe the required changes and will designate method of determining any change in Contract Scope, Contract Price, or Contract Time.

2. Promptly execute the change.

D. For changes for which advance pricing is desired, the Contracting Officer will issue a document that includes a detailed description of a proposed change with supplementary or revised drawings and specifications, a change in Contract Time for executing the change with a stipulation of any overtime work required and the period of time during which the requested price will be considered valid. Contractor shall prepare and submit a fixed price quotation within 7 days.

E. Computation of Change in Contract Price:

1. For change requested by the Government for work falling under a fixed price contract, the amount will be based on Contractor's price quotation.

2. For change requested by Contractor, the amount will be based on the Contractor's request for a Change Order as approved by Contracting Officer.

3. For pre-determined unit prices and quantities, the amount will be based on the fixed unit prices.

F. Substantiation of Costs: Provide full information required for evaluation.

1. Provide the following data:

a. Quantities of products, labor, and equipment.

b. Taxes, insurance, and bonds.

c. Overhead and profit.

d. Justification for any change in Contract Time.

e. Credit for deletions from Contract, similarly documented.

2. Support each claim for additional costs with additional information:

a. Origin and date of claim.

b. Dates and times work was performed, and by whom.

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c. Time records and wage rates paid.

d. Invoices and receipts for products, equipment, and subcontracts, similarly documented.

G. Execution of Change Orders: The Contracting Officer will issue Change Orders for signatures of parties.

H. After execution of Change Order, promptly revise Schedule of Values and Application for

Payment forms to record each authorized Change Order as a separate line item and adjust the Contract Price.

I. Promptly revise progress schedules to reflect any change in Contract Time, revise sub-schedules to adjust times for other items of work affected by the change, and resubmit.

J. Promptly enter changes in Project Record Documents.

1.06 APPLICATION FOR FINAL PAYMENT

A. Prepare Application for Final Payment as specified for progress payments, identifying total adjusted Contract Price, previous payments, and sum remaining due.

B. Application for Final Payment will not be considered until the following have been accomplished:

1. All closeout procedures specified in Section 017000.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION - NOT USED

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1.01 PART 1 GENERAL

1.02 SECTION INCLUDES

SECTION 013000

ADMINISTRATIVE REQUIREMENTS

A. General administrative requirements.

B. Project Management Information System.

C. Preconstruction meeting.

D. Site mobilization meeting.

E. Progress meetings.

F. Construction progress schedule.

G. Progress photographs.

H. Coordination drawings.

I. Submittals for review, information, and project closeout.

J. Number of copies of submittals.

K. Requests for Interpretation (RFI) procedures.

L. Submittal procedures.

1.03 RELATED REQUIREMENTS

A. Section 016000 - Product Requirements: General product requirements.

B. Section 017000 - Execution and Closeout Requirements: Additional coordination requirements.

C. Section 017800 - Closeout Submittals: Project record documents; operation and maintenance data; warranties, and bonds.

1.04 REFERENCE STANDARDS

A. AIA G716 - Request for Information 2004.

B. AIA G810 - Transmittal Letter 2001.

C. CSI/CSC Form 12.1A - Submittal Transmittal Current Edition.

D. CSI/CSC Form 13.2A - Request for Information Current Edition.

1.05 GENERAL ADMINISTRATIVE REQUIREMENTS

A. Comply with requirements of Section 017000 - Execution and Closeout Requirements for coordination of execution of administrative tasks with timing of construction activities.

B. Make the following types of submittals to COR in the PMIS:

1. Requests for Interpretation (RFI).

2. Requests for Substitution.

3. Shop drawings, product data, and samples.

4. Test and inspection reports.

5. Design data.

6. Manufacturer's instructions and field reports.

7. Applications for payment and change order requests.

8. Progress schedules.

9. Coordination drawings.

10. Correction Punch List and Final Correction Punch List for Substantial Completion.

11. Closeout submittals.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.01 PROJECT MANAGEMENT INFORMATION SYSTEM (PMIS)

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A. All documents transmitted for purposes of administration of the contract are to be in electronic

(PDF, MS Word, or MS Excel) format, as appropriate to the document, and transmitted via an Internet-based submittal service that receives, logs and stores documents, provides electronic stamping and signatures, and notifies addressees via email.

B. Besides submittals for review, information, and closeout, this procedure applies to Requests for Information (RFIs), progress documentation, contract modification documents (e.g.

supplementary instructions, change proposals, change orders), applications for payment, field reports and meeting minutes, Contractor's correction punchlist, and any other document any participant wishes to make part of the project record.

C. Contractor and the Government are required to use this service.

D. It is Contractor's responsibility to submit documents in allowable format.

E. Subcontractors, suppliers, the Government, and the Government's consultants are to be permitted to use the service at no extra charge.

F. Users of the service need an email address, internet access, and PDF review software that includes ability to mark up and apply electronic stamps, unless such software capability is provided by the service provider.

G. Paper document transmittals will not be reviewed; emailed electronic documents will not be reviewed.

H. All other specified submittal and document transmission procedures apply, except that electronic document requirements do not apply to samples or color selection charts.

I. PMIS Provider: The Government is presently in the procurement process for a corporate PMIS solution. If the Government-provided PMIS is available at Contract Award, then the Government’s system will be used. If the Government’s PMIS is not available by the start of construction, the Contractor’s system will be used throughout the project life.

J. Training: One, one-hour, web-based training session will be arranged for all participants, with representatives of COR and the Government participating; further training is the responsibility of the user of the service.

K. Project Closeout: The Contracting Officer will determine when to terminate the service for the project and is responsible for obtaining archive copies of files for the Government.

L. The Government intends to use the system to manage the project and provide a common collaboration and interaction platform for all project team members, including Government staff, external partners and cooperators, architecture and engineering consultants, constructors and construction managers, suppliers, and subcontractors.

M. This system will be the USDA Forest Service’s system of record and be used for all infrastructure project and contract management functions. All information will be gathered, stored, routed, and used from within the system.

N. At intervals determined by the Contracting Officer during a project and at individual project closeout, a snapshot in time will be taken and placed into Box, the Forest Service’s electronic file system and serve as the contract file of record.

O. Requirements:

1. External and Internal collaboration tool that can be used by both internal USDA Forest

Service employees and external customers and vendors. Contractor and A-E designers are required to use this service.

2. Ability to track documents and correspondence with a history function or log through all project phases. Examples include, but are not limited to:

a. Design Submittals.

b. Construction Submittals.

c. Requests for Information.

d. Change Requests.

e. Supplemental Instructions.

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f. Field Reports.

g. Photos.

h. Contract Documents and Revisions.

i. Backup Materials for Invoices.

3. Master level scheduling that allows a broad overview of project progress. This is for major program and project milestones only. Constructors are responsible for providing detailed construction scheduling.

4. Mobile component for instantaneous communication and ability to make updates and take pictures on job sites using phones or tablets. Mobile apps need to include offline capacity and syncing when the device is near a signal again.

5. Centralized workflow and unlimited file capacity for the documents associated with the workflow.

6. Access to the application is based on role with fine grain permissions as well as separate log-in credentials for each user.

7. Robust and customizable reporting and dashboard features.

8. Audit trails for all actions in the system.

9. On-demand training for the system for all users.

10. Unlimited users.

11. Application will provide for management of user level access control to be administered by

USDA Forest Service project leadership.

12. All data sets created, stored or manipulated by the solution design will be readily available for long term electronic storage and back up as part of official records requirements for government projects.

P. Project Closeout: Contractor will determine when to terminate the service for the project after Substantial Completion and is responsible for providing archive copies of files for the Government prior to Final Completion.

3.02 POST AWARD MEETING

A. The Contracting Officer will schedule a meeting after Contract Award.

B. Attendance Required:

1. Government Team:

a. Contracting Officer.

b. Contracting Officer's Representative.

c. Government’s Project Manager.

d. Local Line Officer or Designated Representative.

2. Contractor Team:

a. Contractor’s Project Manager.

b. Commissioning Agent.

C. Agenda (to be developed and maintained by Contractor):

1. Distribution of Contract Documents.

2. Submission of list of subcontractors, list of products, Schedule of Values, and

Construction Progress Schedule.

3. Submission of initial Submittal schedule.

4. Designation of personnel representing the parties to Contract and U.S. Forest Service.

5. Routing for EDSS.

6. Procedures and processing of field decisions, submittals, substitutions, applications for payments, proposal request, Change Orders, and Contract closeout procedures.

D. Record Meeting Minutes and upload for approval to the PMIS within two days after meeting.

3.03 PRECONSTRUCTION MEETING

A. Schedule meeting at the Project site prior to Contractor occupancy.

B. Attendance Required:

1. Government Team:

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a. Contracting Officer.

b. COR.

c. Government’s Project Manager.

d. Local Line Officer or designee.

2. Contractor Team:

a. Contractor’s Project Manager.

b. Contractor's Superintendent and/or QC Manager.

c. Major subcontractors.

C. Agenda (to be developed and maintained by Contractor):

1. Use of premises by the Government and Contractor.

2. Construction facilities and controls provided by the Government.

3. Temporary utilities provided by the Government.

4. Survey and building layout.

5. Security and housekeeping procedures.

6. Schedules.

7. Application for payment procedures.

8. Procedures for testing.

9. Procedures for maintaining record documents.

10. Requirements for start-up of equipment.

11. Inspection and acceptance of equipment put into service during construction period.

D. Record Meeting Minutes and upload for approval to the PMIS within two days after meeting.

3.04 CONSTRUCTION PROGRESS MEETINGS

A. Schedule and administer meetings throughout progress of the work at maximum monthly intervals.

B. Make arrangements for meetings, prepare agenda with copies for participants, preside at meetings.

C. Attendance Required:

1. Government Team:

a. Contracting Officer.

b. COR.

c. Government’s Project Manager.

d. Local Line Officer or designee.

2. Contractor Team:

a. Contractor’s Project Manager.

b. Contractor's Superintendent and/or QC Manager.

c. Major subcontractors.

D. Agenda (to be developed and maintained by Contractor):

1. Review minutes of previous meetings.

2. Review of work progress.

3. Field observations, problems, and decisions.

4. Identification of problems that impede, or will impede, planned progress.

5. Review of submittals schedule and status of submittals.

6. Review of RFI log and status of responses.

7. Review of off-site fabrication and delivery schedules.

8. Maintenance of progress schedule.

9. Corrective measures to regain projected schedules.

10. Planned progress during succeeding work period.

11. Coordination of projected progress.

12. Maintenance of quality and work standards.

13. Effect of proposed changes on progress schedule and coordination.

14. Other business relating to work.

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E. Record Meeting Minutes and upload for approval to the PMIS within two days after meeting.

3.05 PROJECT SCHEDULE

A. General: The Contractor shall provide the Project Schedule after award and before the

Preconstruction Meeting. The schedule shall include a summary construction schedule with important milestones included for both phases.

B. Development and Updates: Fully develop the construction portion of the schedule and submit before the Preconstruction meeting or any construction begins. The Project Schedule shall be updated on a monthly basis throughout the entire contract period and until project substantial completion. The status date of each schedule update shall be 10 days before the progress payment request date.

C. Purpose: The purpose of the Project Schedule is to ensure adequate planning, coordination, scheduling, and reporting during construction activities of the Contractor. The Project Schedule will assist the Contractor and the Government in monitoring the progress of the work, evaluating proposed changes, and processing the Contractor's monthly progress payment requests.

D. Schedule Development: The Project Schedule shall cover the entire contract period. The late finish date of the Project Schedule shall be the same date as the established completion date of the contract.

E. The Contractor shall use the Critical Path Method (CPM) with limited use of lead or lag durations between schedule activities. The Contractor's Project Schedule shall consist of procurement activities (including mobilization, submittal, and the fabrication and delivery of key and long-lead procurement items) and construction activities.

F. The Contractor's Project Schedule shall consist of, but not be limited to, the following for each activity:

1. Identify each and every activity number.

2. Concise description of the work represented by the activity (maximum 48 characters).

Avoid the use of non-standard abbreviations. The work related to each activity shall be limited to one work trade.

3. Activity duration in whole working days, except for non-construction activities including mobilization, shop drawing and sample submittals, fabrication of materials, delivery of materials and equipment, and concrete curing.

4. In developing the Project Schedule, the Contractor shall be responsible for ensuring that subcontractor work at all tiers, as well as its own work, is included in the Project Schedule.

5. The Project Schedule, as developed, shall show the sequence and interdependence of activities required for complete performance of the work. The Contractor shall be responsible for ensuring all work sequences are logical and the Project Schedule shows a coordinated work plan. Proposed durations assigned to each activity shall be the Contractor's best estimate of time required to complete the activity considering the scope and resources planned for the activity. Resource loading of each activity shall list all personnel by labor category and equipment type and capacity proposed to complete the activity in the duration shown. Include permit requirements and constraints. Seasonal weather conditions shall be considered and included in the planning and scheduling of all work influenced by high or low ambient temperatures, wind and/or precipitation to ensure completion of all work within the contract time.

G. Project Schedule Updates:

1. Monthly Updates: The monthly updating of the Project Schedule shall be an integral part and basic element of the estimate upon which progress payments shall be made under this contract. If, in the judgment of the CO, the Contractor fails or refuses to provide a Schedule of Values and a complete schedule update or revision as specified hereinafter, the Contractor shall be deemed to have not provided the required information upon which the progress payment may be made and shall be subject to retainage of a portion of the payment.

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2. Time Impact Analysis for Contract Modifications, Changes, Delays, and Contractor

Requests Requirements: When contract modifications or changes are initiated, delays are experienced, or the Contractor desires to revise the Project Schedule, the Contractor shall submit to the CO a written time impact analysis illustrating the influence of each modification, change, delay, or Contractor request on the contract time.

3. Time Extensions: Activity delays shall not automatically mean that an extension of the contract time is warranted or due the Contractor. It is possible that a modification, change, or delay will not affect existing critical activities or cause non-critical activities to become critical. A modification, change, or delay may result in only absorbing a part of the available total float that may exist within an activity chain of the Project Schedule, thereby not causing any effect on the contract time. Time extensions will be granted in accordance with the terms of the contract.

4. Float: Float is not for the exclusive use or benefit of either the Government or the Contractor. Extension of the contract time will be granted only to the extent the equitable time adjustments to the activity or activities affected by the modification, change, or delay exceeds the total (positive or zero) float available on a particular activity.

3.06 PROGRESS PHOTOGRAPHS

A. Photography Type: Digital; electronic files.

B. Provide photographs of site and construction throughout progress of work produced by an experienced photographer, acceptable to COR.

C. Photograph all elements and assemblies before enclosure.

D. Digital Photographs: 24 bit color, minimum resolution of 8 megapixels, in JPG format; provide files unaltered by photo editing software.

1. Delivery Medium: Upload to PMIS.

2. File Naming: Include project identification, date and time of view, and view identification.

3. Point of View Sketch: Include digital copy of point of view sketch with each electronic submittal; include point of view identification in each photo file name.

4. PDF File: Assemble all photos into printable pages in PDF format, with 2 to 3 photos per page, each photo labeled with file name; one PDF file per submittal.

3.07 COORDINATION DRAWINGS

A. Provide information required for preparation of coordination drawings.

B. Review drawings prior to submission to COR.

3.08 REQUESTS FOR INTERPRETATION (RFI)

A. Definition: A request seeking one of the following:

1. An interpretation, amplification, or clarification of some requirement of Contract Documents arising from inability to determine from them the exact material, process, or system to be installed; or when the elements of construction are required to occupy the same space (interference); or when an item of work is described differently at more than one place in Contract Documents.

2. A resolution to an issue which has arisen due to field conditions and affects design intent.

B. Whenever possible, request clarifications at the next appropriate project progress meeting, with response entered into meeting minutes, rendering unnecessary the issuance of a formal RFI.

C. Preparation: Prepare an RFI immediately upon discovery of a need for interpretation of

Contract Documents. Failure to submit a RFI in a timely manner is not a legitimate cause for claiming additional costs or delays in execution of the work.

1. Prepare a separate RFI for each specific item.

a. Review, coordinate, and comment on requests originating with subcontractors and/or materials suppliers.

b. Do not forward requests which solely require internal coordination between subcontractors.

2. Prepare in a format and with content acceptable to the Government.

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3. Prepare using software provided by the PMIS.

4. Combine RFI and its attachments into a single electronic file. PDF format is preferred.

D. Reason for the RFI: Prior to initiation of an RFI, carefully study all Contract Documents to confirm that information sufficient for their interpretation is definitely not included.

1. Include in each request Contractor's signature attesting to good faith effort to determine from Contract Documents information requiring interpretation.

2. Unacceptable Uses for RFIs: Do not use RFIs to request the following:

a. Approval of submittals (use procedures specified elsewhere in this section).

b. Approval of substitutions (see Section - 016000 - Product Requirements).

c. Changes that entail change in Contract Time and Contract Price (comply with provisions of the Conditions of the Contract).

d. Different methods of performing work than those indicated in the Contract Drawings and Specifications (comply with provisions of the Conditions of the Contract).

3. Improper RFIs: Requests not prepared in compliance with requirements of this section, and/or missing key information required to render an actionable response. They will be returned without a response.

4. Frivolous RFIs: Requests regarding information that is clearly indicated on, or reasonably inferable from, Contract Documents, with no additional input required to clarify the question. They will be returned without a response.

E. Content: Include identifiers necessary for tracking the status of each RFI, and information necessary to provide an actionable response.

1. Official Project name and number, and any additional required identifiers established in

Contract Documents.

2. The Contracting Officer's, COR's, and Contractor's names.

3. Discrete and consecutive RFI number, and descriptive subject/title.

4. Issue date, and requested reply date.

5. Reference to particular Contract Document(s) requiring additional information/interpretation. Identify pertinent drawing and detail number and/or specification section number, title, and paragraph(s).

6. Annotations: Field dimensions and/or description of conditions which have engendered the request.

7. Contractor's suggested resolution: A written and/or a graphic solution, to scale, is required in cases where clarification of coordination issues is involved, for example; routing, clearances, and/or specific locations of work shown diagrammatically in Contract Documents. If applicable, state the likely impact of the suggested resolution on Contract Time or the Contract Sum.

F. Attachments: Include sketches, coordination drawings, descriptions, photos, submittals, and other information necessary to substantiate the reason for the request.

G. RFI Log: Prepare and maintain a tabular log of RFIs for the duration of the project in the PMIS.

1. Indicate current status of every RFI. Update log promptly and on a regular basis.

2. Note dates of when each request is made, and when a response is received.

3. Highlight items requiring priority or expedited response.

4. Highlight items for which a timely response has not been received to date.

5. Identify and include improper or frivolous RFIs.

H. Review Time: COR will respond and return RFIs to Contractor within 15 calendar days of receipt. For the purpose of establishing the start of the mandated response period, RFIs received after 12:00 noon on a regular working day will be considered as having been received on the following regular working day.

1. Response period may be shortened or lengthened for specific items, subject to mutual agreement, and recorded in a timely manner in progress meeting minutes.

I. Responses: Content of answered RFIs will not constitute in any manner a directive or authorization to perform extra work or delay the project. If in Contractor's belief it is likely to lead

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1. Response may include a request for additional information, in which case the original RFI will be deemed as having been answered, and an amended one is to be issued forthwith.

Identify the amended RFI with an R suffix to the original number.

2. Do not extend applicability of a response to specific item to encompass other similar conditions, unless specifically so noted in the response.

3. Upon receipt of a response, promptly review and distribute it to all affected parties, and update the RFI Log.

4. Notify COR within seven calendar days if an additional or corrected response is required by submitting an amended version of the original RFI, identified as specified above.

3.09 SUBMITTAL SCHEDULE

A. Submit to COR for review a schedule for submittals in the PMIS.

1. Submit at the same time as the preliminary schedule.

2. Coordinate with Contractor's construction schedule and Schedule of Values.

3. Format schedule to allow tracking of status of submittals throughout duration of construction.

4. Arrange information to include scheduled date for initial submittal, specification number and title, submittal category (for review or for information), description of item of work covered, and role and name of subcontractor.

5. Account for time required for preparation, review, manufacturing, fabrication and delivery when establishing submittal delivery and review deadline dates.

a. For assemblies, equipment, systems comprised of multiple components and/or requiring detailed coordination with other work, allow for additional time to make corrections or revisions to initial submittals, and time for their review.

3.10 SUBMITTALS FOR REVIEW

A. When the following are specified in individual sections, submit them for review:

1. Product data.

2. Shop drawings.

3. Samples for selection.

4. Samples for verification.

B. Submit to COR for review for the limited purpose of checking for compliance with information given and the design concept expressed in Contract Documents.

C. Samples will be reviewed for aesthetic, color, or finish selection.

D. After review, provide copies and distribute in accordance with SUBMITTAL PROCEDURES article below and for record documents purposes described in Section 017800 - Closeout Submittals.

3.11 SUBMITTALS FOR INFORMATION

A. When the following are specified in individual sections, submit them for information:

1. Design data.

2. Certificates.

3. Test reports.

4. Inspection reports.

5. Manufacturer's instructions.

6. Manufacturer's field reports.

7. Field engineering daily reports.

8. Other types indicated.

B. Submit for Government’s knowledge.

3.12 SUBMITTALS FOR PROJECT CLOSEOUT

A. Submit Correction Punch List for Substantial Completion.

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B. Submit Final Correction Punch List for Substantial Completion.

C. When the following are specified in individual sections, submit them at project closeout in compliance with requirements of Section 017800 - Closeout Submittals:

1. Project record documents.

2. Operation and maintenance data.

3. Warranties.

4. Bonds.

5. Other types as indicated.

D. Submit for the Government's benefit during and after project completion.

3.13 NUMBER OF COPIES OF SUBMITTALS

A. Electronic Documents: Submit one electronic copy in PDF format; an electronically-marked up file will be returned. Create PDFs at native size and right-side up; illegible files will be rejected.

B. Samples: Submit the number specified in individual specification sections; one of which will be retained by COR. Log the submittal in the PMIS and provide a transmittal sheet with the sample.

1. After review, produce duplicates.

2. Retained samples will not be returned to Contractor unless specifically so stated.

3.14 SUBMITTAL PROCEDURES

A. General Requirements:

1. Use a single transmittal for related items.

2. Submit separate packages of submittals for review and submittals for information, when included in the same specification section.

3. Transmit using PMIS form.

4. Sequentially identify each item. For revised submittals use original number and a sequential numerical suffix.

5. Identify: Project; Contractor; subcontractor or supplier; pertinent drawing and detail number; and specification section number and article/paragraph, as appropriate on each copy.

6. Apply Contractor's stamp, signed or initialed certifying that review, approval, verification of products required, field dimensions, adjacent construction work, and coordination of information is in accordance with the requirements of the work and Contract Documents.

a. Submittals from sources other than the Contractor, or without Contractor's stamp will not be acknowledged, reviewed, or returned.

7. Deliver each submittal on date noted in submittal schedule, unless an earlier date has been agreed to by all affected parties, and is of the benefit to the project.

a. Upload submittals in electronic form to PMIS website.

8. Schedule submittals to expedite the Project, and coordinate submission of related items.

a. For each submittal for review, allow 15 days excluding delivery time to and from the

Contractor.

b. For sequential reviews involving COR's consultants, the Government, or another affected party, allow an additional 7 days.

c. For sequential reviews involving approval from authorities having jurisdiction (AHJ), in addition to COR's approval, allow an additional 30 days.

9. Identify variations from…