Sherando Pre-bid Presentation.pdf

Angela Parrish

Aug 11, 2026

Engineering Project Manager

Sherando Recreation Area Rehabilitation Pre-Bid Presentation, Solicitation # 1240LT26Q0089

Pre-Bid Agenda

• Introductions

• Project Location

• Description of Project

• Discuss Important Aspects of the Project

• Contracting Officer - highlights

• Site Walk-Through at Sherando Rec Area

• Questions

EmailName Kelly.shaw@usda.govKelly Shaw, Contracting Officer (CO) Judith.martin@usda.govJudith Martin, Contracting Specialist (CS)

Jimmy.shaw@usda.gov Jimmy Shaw, Contracting Officer’s Representative (COR) angela.parrish@usda.govAngela Parrish, Project Manager Lauren.stull@usda.govLauren Stull, District Ranger Jonathan.zimmerman@us da.govJonathan Zimmerman, Recreation Lead jason.osborne@usda.gov Jason Osborne, Developed Recreation Program Mgr.

Rory.mullenex@usda.govRory Mullenex, Facilities Engineer

Introductions: US Forest Service

Sherando Recreation Area 96 Sherando Lake Dr.

Lyndhurst, VA 22952

Lat/Long: N 37.929969, W 78.979343

Sherando Background

Project Description

• Base Scope (will be awarded):

• Replace water lines, repair water tank (cyan), repair well houses (cyan)

• Renovate interior of CCC Beach Bathhouse (yellow)

• Renovate interior and exterior of Lower Loop A bathhouse

(red)

• Replace toilet building in Upper Loop A with a new bathhouse

(purple)

• Optional Scope (not guaranteed, funding dependent):

• Repair or replace walkways, fences, shower towers, and related items in beach area

• Renovate and create an established kayak launch

• Install a new memorial garden at existing stone boat launch

• Renovate picnic area, including picnic pad sites, tables, grills, walkways and signage

Images of the Water System plan set, 30 pages; separate specs for water system.

Project Organization – Uses (2) plan sets

Images of the Bathhouse and Day Use Area plan set, 85 pages. Separate specs for Bathhouses and Day Use Area work.

Project Organization – Uses (2) plan sets

Project Organization - Permits

• Water system has a single plan set with associated specifications

• Additional work is required by the contractor to obtain a Stormwater Management Linear Utility waiver from VA Dept. of Env. Quality (VDEQ).

Note FS has briefly reviewed the project w/VDEQ and was told it should qualify.

• Additional work is required by the contractor to prepare a Stormwater Pollution Prevention Plan (SWPPP) and E&SC plans for the water system to support applying for coverage under the Construction General Permit VAR10 with VDEQ.

• No VDH permit req’d for this replacement water system (no change in capacity or function).

• Bathhouse and Day Use area renovations are together on a second plan set, with associated specifications

• All permits from DEQ for stormwater management and erosion & sediment control, including the Construction General Permit are acquired. This permit will need to be transferred to the contractor before construction begins.

• Septic system (drainfield) construction permit from VA Dept of Health (VDH) for Upper Loop A bathhouse has been acquired by the FS.

Sherando Water System Replacement (base scope)

• Abandon or remove existing waterline to support installation of replacement waterlines, including 1.5” up to 6” HDPE. Some length of waterline will be directionally bored.

• Install replacement in-ground vaults, valves, frost-free hydrants

• Perform repairs to the existing water storage tank and (2) existing well houses

• Install a new automated well pump control system (for both wells) including conduit for wiring

CCC Beach Bathhouse – Interior Renovations (base scope)

• Original construction = 1936

• Remodeled in 1990,

• Floors refinished in 2018,

• Roof replaced 2019,

• Structural (rafter) repairs and window refurbishment 2026

• Replace interior furnishings, fixtures (sinks, toilets, stalls, showers), and finishes (floor and wall tile)

• Replace all MEP and update exterior building water/sewer connections

Lower Loop A Bathhouse – Interior & Exterior Renovations (base scope)

• Original construction = 2004

• Replace all interior furnishings, fixtures, and finishes

• Replace all MEP

• Replace the exterior siding and roofing, add gutters

• Remove the skylight

• Add/renovate sidewalk and exterior drainage

• Add exterior sink and water fountain

Upper Loop A Bathhouse Replacement (base scope)

• Original construction = 1963

• Demolish existing restroom structure

• Construct replacement bathhouse, including site improvements

• Construct replacement septic drainfield

Day Use Pedestrian Walkways & Memorial Garden (optional scope)

• Replace walkways

• Replace day use features including timber fencing, shower towers, kiosk, benches, trashcans

• Install new boulder garden area

• Install new CCC Memorial

Garden

Boat Dock Station and Kayak Launch (optional scope)

• Replace walkways

• Replace features including timber fencing, trash receptacles, fee tube

• Demolish some features (trees, fountain, kiosk, stone embankment)

• Install new walkway access to the shoreline for kayak launch

• Install new entry signage, trees, and stone bank protection

Day Use Picnic Area Renovations (optional scope)

• Remove picnic furnishings (grills, tables)

• Install picnic pads including new tables and grills

• Replace walkways, fencing, drainage features

• Remove trees

• Salvage existing trash cans

• Install new kiosk

Important Project Considerations:

• Other optional scope – conduit and wire installation for well pump control system

• Excluded – repairs referenced on S-101, A-201, A-202 for Building 001 repairs (roof, timber members , dormer framing and windows)

• Preferred period of performance: 12 months

• Permits – review the statement of work closely

• Requiring a “Master Plumber” tradesman license for one individual involved any utility work, including water system replacement

• Project Site Closure – campground/day use closure limited to Nov 1 – May 21. Maintain water service to a residence on site except for a maximum one-week shutdown.

• Temporary facilities: No water, no sanitary sewer. Some power (20, 30 or 50A service depending on location) in campground loops. Wifi is anticipated but no guarantee when it will become available.

• Environmental considerations:

• Clean off equipment prior to arrival to control spread of noxious weeds.

• Bat Conservation measures – tree cutting only allowed from Nov 15 – Mar 31

• Utility corridor for waterline install is limited to minimize tree clearing (18’)

• No asbestos or LBP testing has been performed; successful bidder will be responsible for this.

• Restrictions on lake level lowering, see statement of work.

Contracting Officer - highlights

Site Visit – Scheduled for Aug 12, 2026 at 12pm

• Meet up at the CCC Beach Bathhouse with Forest Service Staff

• Make sure you fill out the sign in sheet

• FS staff will host and walk with the attendees to visit:

• Beach Bathhouse

• Day Use Area,

• including the beach,

• New memorial garden and boulder garden areas

• Kayak launch

• Picnic area

• Loop A – Upper & Lower Bathhouses

• Well houses (both)

• Limited visits to the water tank

Note: Formal questions will need to be submitted to the CO by August 19.