c.ATT 2 - 20180406 AE Submission-ECRD.docx

A/E Submission Instructions for Forest Service Construction Projects

Developed by the Regional Technical Services Team Updated 4/6/2018

A/E SUBMISSION INSTRUCTIONS FOR

MINOR CONSTRUCTION PROJECTS

Table-of-Contents

A

Introduction This document contains information and minimal submission requirements for each submission in the production of the Master Site Development Plan, Concept Design, Preliminary Design, and Construction Documents for Facility Construction Projects. It will give Forest Service reviewers and the A/E a clear understanding of what is required of the A/E at each stage of design.

This document is meant to be all encompassing and cover any aspect of work that would be completed on a facilities project. Not every piece of this document will be needed for every project. Only the pieces that apply to the work items involved in the project shall be in force.

Final approved Concept Design documents shall be the basis for the development of the Preliminary Design phase. Likewise, final approved Preliminary Design documents shall be the basis for the development of the Construction Documents phase.

The Forest Service will review all submittals for functional and aesthetic relationships. However, no further functional decisions are anticipated after review of the Preliminary Design phase.

Provide a design narrative/analysis for each technical discipline (e.g., architectural, mechanical, fire protection, etc.) which describes the intent of each discipline with Concept Design and/or Preliminary Design submission. Include documentation of discussion and coordination with local utilities, agencies, and service providers regarding requirements and coordination efforts.

Provide computations and sizing calculations for storm water, electrical, mechanical (HVAC, plumbing, and steam), sanitary, structural and fire protection designs. For computerized calculations, submit complete and clear documentation of computer programs, interpretation of input/output, and description of program procedures.

Provide individually packaged drawings for each submission to each unit specified in the "Distribution of A/E Materials" section.

A/E RESPONSIBILITIES:

Contract documents shall meet or exceed the requirements of this document.

The A/E is responsible for producing a complete set of drawings, design narrative/analysis, calculations, sample boards, and specifications in accordance with professional standard practices and Forest Service criteria. Drawings and specifications are required to have sufficient information and detail such that the project can be constructed solely from those elements, including location of the project features in the field.

All deliverables including, but not limited to, drawings, documents, reports, and specifications shall become the property of the Government upon receipt, and the Government shall have the right to reuse these items in the future as it sees fit without further compensation to the consultant contractor, sub-consultants and/or architects, engineers, surveyors or the firm(s) that created them.

A/E shall provide a checklist of all submittals, certifications, tests, and inspections required per drawing and specification section.

SUBMISSION POLICY:

There is a Concept Design submission, a Preliminary Design submission, and a Construction Document submission indicated in this document. The Forest Service may alter the submission requirements depending upon the complexity of the project by adding or deleting certain reviews. Where additional review or reviews might be required, the Forest Service will issue, at their discretion, a detailed “Statement of Task” or supplemental instructions to the A/E, which would be provided at the time of solicitation for a fee proposal.

At each submission, the A/E shall date all material and present the designs on Forest Service standard size drawings that are appropriately labeled, "CONCEPT DESIGN SUBMISSION", “PRELIMINARY DESIGN SUBMISSION”, “CONSTRUCTION DOCUMENT SUBMISSION” (which corresponds to the 90% Submission) or “ISSUE FOR BID SUBMISSION” (which corresponds with the 100% submission), in large block letters above or beside the Forest Service standard drawing title block. In each submission, the A/E shall incorporate the corrections, adjustments, and changes made by the Forest Service at the previous review.

Incomplete submissions will be rejected.

Incomplete “yellow-out” and/or non-responsiveness to review comments may result in rejection of the submittal as being incomplete.

SUBMISSIONS

SITE DEVELOPMENT:

Narrative

· Site Analysis

Topographic, utility, boundary, and landscape survey 1

Demolition plan

Layout plan showing location of:

· Building and structures

· Roads

· Parking

· Stormwater Drainage Features

· Mechanical and electrical equipment on grade

· Service area(s)

· Entrances and exits

· Walks

· Contractor's staging area

· Vertical and horizontal road alignment

· Paving joint patterns

Grading plan showing:

· Existing contours

· Proposed contours

· Spot elevations at structure corners, entrances, equipment pads, etc.

· First floor elevations

· Erosion and sediment control

Site details

Landscape details

Signage plan and schedule

NOTES:

1. Provide/identify survey baselines for control of project during construction. Include control points and any other information needed so that location of project elements/layout can be verified in the field.

2. Road plan and profiles will be shown on the same sheets with the road plan on the upper half and the profile aligned with the road stationing on the lower half of the sheet. Existing and proposed utilities will be shown on the road plan and profile sheets including identification of crossings and areas of conflict between utilities.

ARCHITECTURAL:

Narrative

Location of:

· Rooms1

· Doors

· Corridor(s)2

· Basic column grid/sizes

· Expansion and seismic joints

· Electrical closets

· Equipment rooms

· Mechanical shafts and space

· Ramp(s)

Floor Plans/Drawings:

· All floors (new and renovated)

· Roof plan

· Pipe basement

· Reflected ceiling3

· Equipment floor plans 1:50 (1/4 inch) scale4

· Demolition plans5

Room names and numbers6

Program net/designed net

Exterior dimensions/total building gross area

Size and shape of all departmental functions and services7

Exterior building elevations8

Finish floor elevations9

Door locations, sizes, and swings

Wall thickness and chase walls

Handrail location/dimensions

Equipment elevations and details

Plumbing fixtures

Wheelchair accessible facilities

Wall sections10

Building sections11

Finish grades at corners, entrances, exits, platforms and ramps

Fire and smoke rated partitions12

Fireproofing of structural members

Construction details13

Drafting symbols, abbreviations, and general notes

Door, window, and louver schedules

Interior details, elevations, sections

Finish schedule14

Graphics and signage15

Color rendering

Asbestos Abatement16

Lead abatement16

NOTES:

Abatement drawings include restoration and phasing on execution of abatement. Show locations for sealing off area and other abatement features.

Provide a copy of the summary to the construction cost estimator for inclusion as a separate bid item in the project estimate. Include any cost for decontamination of equipment and fixtures.

FIRE PROTECTION:

Fire protection narrative:1

· Fire and smoke separation

· Fire alarm systems2

· Exit paths from each zone

· Occupancy of each area

· Exit calculations for each floor

Floor Plans/Drawings:3 & 4

· Wall sections indicating fire resistive ratings

· Evacuation plan signage

· Door and window schedule with fire rating or fire rated glazing

· Zoning of each fire alarm initiating device

Interconnection of fire alarm system with:

· Air handlers

Single line riser diagram for fire alarm system

NOTES:

INTERIOR DESIGN:

Written interior design concept1

Illustrate overall design solution2

Material and finish samples

Sketches

Design solution for interior spaces:

· Perspectives

· Plans

· Details

· Elevations

· Sections

· Wayfinding

· Floor patterns

· Wall patterns

· Lighting

· Signage

· Handrails

· Bumper guards

Finish schedule

Exterior colors and materials

Sample boards for interior and exterior materials, products, and finishes

Edited carpet and wallcovering specifications

Keyed Finish plans

Interior design details, elevations, and sections

***Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the preliminary design phase.

NOTES:

STRUCTURAL:

Narrative1

Supporting calculations2

Column locations

Shear load resisting elements3

Boring location plan4

Structural plans5

Sections

Details

Size/location of:

· Columns

· Beams

Lateral load resisting elements

Load bearing walls

Slabs

Foundations

Elevations

Schedules

General notes

Boring logs

Subsurface investigation report

Estimated quantity of rock

NOTES:

PLUMBING:

Narrative:

· Existing plumbing systems to be used and necessary modifications

· New plumbing systems

Floor Plans/Drawings:

· Room names

· Existing equipment

· New equipment

· Building Water Supply

· Plumbing piping and fixtures

· Size of pipe

· Equipment schedule

· Fire & smoke partitions

· Demolition plans

· Isometric riser diagrams

· Legend, notes, and details

Calculations (equipment & piping)

Pipe hangers, anchors, locations, sizes

SANITARY:

Narrative:

· New sanitary systems

· Utility, local agency, service provider correspondence documenting coordination and discussions regarding proposed new facility concepts and availability/capacity of existing systems.

· Utility, local agency, service provider requirements

· Circulation study to assess emergency vehicle access

Utility Plans/Drawings showing existing and new sanitary systems:

· Size of pipes

· Invert elevations of sewers

· Profiles of sanitary & storm sewers

· Demolition Plans

· Legend, notes, and details

Point of connection to sprinkler system

Calculations

Pipe hangers, anchors, locations, sizes

NOTES:

1. Coordinate incorporation and identification of plan and profile information on Site Development drawings.

HVAC:

Description of HVAC systems

Equipment for each functional space

Life cycle cost analysis1

Tentative location/sizes:

· Mechanical equipment room

· Principal vertical shafts

Block layout of equipment

Louvers:2

· Outside air

· Exhaust air

· Relief air

Engineering calculations3

Selection of HVAC equipment

Catalog cuts of equipment

Room by room heating and cooling loads

Zone by zone heating & cooling loads

Building block heating & cooling loads

Psychometric chart for air handling unit

Coil entering and leaving conditions

Fan motor heat gains

Consumption of humidification loads

Sound/acoustic analysis

Room-by-room air balance charts4

Chilled water plant:5

· Quantity and type of chillers

· Capacity in tons of refrigeration

· Electrical equipment

Heating system:

· Total heating load

· Domestic hot water load

· Humidification load

· Zoning of heating system

HVAC floor plan:6

· Main supply, return and exhaust ductwork

· Volume dampers

· Fire and smoke partitions

· Fire and smoke dampers

· Duct Smoke Detectors

· Automatic control dampers

· Air quantities for each room

· Air inlets/outlets

· Rises and drops in ductwork

· Expansion loops

· Anchors

· Valves

· Drip assemblies

· Balancing fittings

Interconnection of HVAC equipment with fire protection equipment

Plan/section of mechanical equipment rooms

Schematic flow and riser diagrams7

Schematic control diagrams8

HVAC demolition drawings

Phasing plan

Equipment schedule

Seismic bracing

FS symbols and abbreviation

Pipe hangers, anchors, locations, sizes

Selection of:

· Pumps

· Fans

Sizing and selection of:

· Expansion tanks

· Steam to hot water convertors

· Heat exchangers

Sound analysis

Complete selection data

Outside chilled water and condenser water distribution9

Standard detail drawings

Automatic temperature control drawings10

***Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the preliminary design phase.

NOTES:

ELECTRICAL and IT:

Narratives & Correspondence:

· Design narrative for each major system listed below, power, lighting, IT, PA etc. 1

· Life cycle analysis for electrical systems

· Utility company correspondence documenting coordination and discussions regarding proposed new facility concepts and availability/capacity of existing systems.

· Utility Power / Telecom company requirements

Location and size of:

· Electrical equipment2

· Electric power rooms3

· IT / Telephone Rooms3

· TR rooms3

· Electrical distribution equipment

· Primary distribution switchgear/switchboard, IT rooms, blow up electrical / IT rooms ½”

· Engine-generator sets

· Substation/pad mounted transformers

· Manholes

· Location of smoke dampers and duct smoke detectors

· List of specialty areas (fill in for project)

· Control panels for HVAC, Water, Sewage systems.

Provide Drawings Showing:

· Existing as-built conditions of all electrical system to be modified for this project for all systems listed below.

· Demolition plans

· Electrical site plan of existing and proposed underground power (including manholes) Site plan showing all underground power and communications conduits, types, sizes, conductors in each conduit.

· Proposed electrical system, size, phase etc.4

· Power layouts for equipment, home runs

· Power layouts for outlets, home runs

· Lighting layouts fixtures, switching, homeruns

· Branch circuit wiring (typ.)

· Signal layouts plans for: data, telecom, intrusion, access control system, radio, PA

· Telephone, DATA IT systems plans

· Security Systems/CCTV/ access control (card key) system layout plans

· Fire alarm system plans showing detectors, an all devices.

· Smoke partitions and fire alarm zones

· Signal inter-building systems / telecom

· Exit signs and emergency lighting

· Lighting fixture schedule & PDF cut sheets in specs, emergency ballasts backup power

· Electrical Equipment connection schedules, Match mechanical schedules with all data

· Panel directories in XLS format with all loads , breaker sizes and calculations. Provide total building loads.

· Emergency Life Safety Equipment (see fire protection)

· Symbols, note, abbreviations

· Advanced energy meter connection details including all CT sizes

· Specialty area layouts: eg. IT rooms

· 1 line Riser diagrams for Power distribution system , IT cables and outlets, Access control system, security system, fire alarm system

· Fire alarm and signal riser diagrams

· Control panels and details for HVAC, water systems, sewage control systems. Panel layouts and schematic diagrams.

DETAILS:

· Electrical room blow up plans.

· IT room blow up plans.

· IT room wall elevations and large scale blow up plans

· Elevator machine room blow up and details.

· UPS connections and maintenance bypass switch connections

· Interconnection of electrical control equipment with HVAC equipment (see fire protection)

· IT rack elevations with layouts of patch panels, & all equipment

· Patch panel fiber and copper details

· HVAC phase loss / reversal details

· IT room shut down details and remote indicator

· Elevator Fire alarm interlocks for shut down

· Advanced energy meter connection details

· It outlet connection details

· Door access control details, sensors, pushbuttons, mag switches, REX etc,

· Access control door hardware interface schedules, door opener interface, push buttons

· Fire alarm connection details.

· Duress alarms and details

· Intrusion alarm connection details

· Floor box power / IT outlet details

· Ground buss and grounding systems details

· Advanced meter connection details.

· Exterior pull and splice vaults power / telecom

· Lightning protector telecom details

· Basket and cable tray details.

· Fiber optic and copper telecom cable installation & grounding details.

· Electrical details provide The following details: Euffer grounding, service entrance, It room cable tray and support t details, IT outlet connection details, Calculations:

Lighting calculations

Short-circuit calculations

Voltage drop and load & demand calculations

Load calculations for normal & emergency use

Calculations for emergency generator(s)

Phasing scheme

Equipment Submittals:

Major Equipment (on architectural drawing)

Electrical Equipment Power and data Load List (Excel format) of all plug in equipment in facility including IT equipment.

Power panel XLS spreadsheets with internal calcs.

Equipment PDF cut sheets for: Power equipment, panels, floor boxes, transformers, lighting control equipment, lighting fixtures, Fire alarm equipment, PA systems, CCTV systems, Access control equipment, and Intrusion detection equipment. UPS, IT racks, control panels for HVAC, water, sewer.

NOTES:

sustainability:

Performance Goals1:

· Energy

· Water Conservation

· Indoor Environmental Quality

· Reduction of Environmental Impact of Materials

Sustainability Review

Commissioning Requirements

NOTES:

Building Performance Goals should be developed in Narrative Form. The targets should be defined in the Concept Design and then developed in the Preliminary and Construction Design.

SPACE PLANNING:

NOTES:

1. Provide a tabular table with columns entitled Approved Space Program [Net Square Feet], Variance Between Departmental Function Requirements and Approved Space Program, Planned Departmental Gross Square Feet; column totals; and a Total Project Net to Gross Factor. Also, list separately the area required for additions to the program, unassigned space, major circulation (inter-departmental corridors, stairs, elevators), major mechanical and electrical spaces, exterior walls, connecting corridors to other buildings, space for future mechanical system expansion, and similar special requirements. Follow Forest Service “Space Policy” requirements for nomenclature and identification of numbers of FTE’s.

Update table. Justify in writing substantial deviations from the approved space program.

SPECIFICATIONS:

a. Use generic or non-proprietary specifications describing the minimal acceptable product criteria level where no "Standard" exists to define quality and workmanship levels.

b. Use applicable "Standards" to define quality and workmanship when these publications exist. List complete designation and title of each publication used.

c. Do not use proprietary specifications or systems that restrict competition unless authorization in writing has been received from the Forest Service Project Manager for such proprietary specification. See the Federal Acquisition Regulation (FAR) Part 10, Part 14, and Part 36.

d. Do not use trade names or manufacturers brand names, except as previously noted.

e. When a deviation is requested, define and specify the minimum acceptable levels of essential criteria in descriptive, physical, functional, or performance requirements.

FINAL BID DOCUMENTS

Place the seal of the Registered Architect, Registered Landscape Architect, Professional Licensed Engineers, and Professional Licensed Land Surveyors responsible for the design and provide a signature block with the signatures designated by the Forest Service on the title sheet of the Construction Documents.

Drawing Standards

SYMBOL IDENTIFICATION OF CONTRACT DRAWINGS

1. Place the creation and/or revision date on all drawings.

2. Electronic files shall be in digital format compatible with Forest Service standards. The final set of drawings shall be full size in the Forest Service’s current release of AutoCad, Interim submittals shall be in pdf format, and estimates, design calculations, and final project specifications shall be in the Forest Service current version of MS Word/Excel.

3. All drawings shall be drawn full-scale (real world, 1 foot = 1 foot) and each drawing sheet shall consist of a separate electronic file.

4. All design/construction notes, lettering, leaders, directions, etc shall be UPPERCASE. Hold screening, shading, crosshatching and other indications of materials or locations to a minimum. Place symbols and lettering so that they are not confused with dimension lines, arrowheads, or other indications.

5. All linework and text shall be legible when plotted at half-scale.

6. Lettering shall be in all capitals, with a minimum height of 1/8” on full size (ANSI D) drawings, and all lettering fonts shall be AutoCad “Roman S” (or approved equal) with a width factor of one point zero (1.0). No nonstandard AutoCAD fonts shall be used that are not supplied in AutoCAD. In addition to these requirements, all drawings shall be prepared per the CAD standards given in the Federal A/E/C CADD Standards Release. 6.0, available on the Internet at: www.nationalcadstandard.org/ncs6/

7. For Concept and Preliminary Design Drawings, stamp/designate drawings above the title block in large font stating as appropriate either "Conceptual ONLY" or "Preliminary Design ONLY", and in small font "NOT for Construction". Organize and number drawings into technical classifications as listed in Section A, Symbol Identification of Contract Drawings.

8. Indicate scales by note for each plan, section and detail on each drawing. Provide graphic scales.

9. Orient plans with North toward the top of the drawing. Show North arrow.

10. Indicate the relationship of details, plans, elevations, and sections, other than standard details, by crossreference. Note the sheet number and drawing location of detailed feature on details and sections. Provide key plans on stair-section sheets to indicate the location of the stairs in the buildings.

11. Provide a key plan to show the location of a portion of a plan or elevation with respect to the total project.

12. Do not write specification information on contract drawings.

13. Clearly distinguish between new, existing, and replacement items of work.

14. Locate room names and room numbers within the spaces to which they apply and locate equipment symbols or names adjacent to the equipment shown on the floor plans.

15. Indicate all smoke barriers and fire-rated partitions on architectural, heating, ventilating, and air-conditioning (HVAC), plumbing, and electrical 1:100 (1/8 in.) scale floor plans.

16. Show future expansions (both vertical and horizontal) by dotted lines on site plans, architectural floor plans, engineering floor plans, and in elevations and sections.

17. For buildings which are to be fully sprinklered, place the note "FULLY SPRINKLERED" above the title block, close to the right margin, on each architectural, structural, HVAC, plumbing, and electrical floor plan.

18. Number the drawings in sequence within each classification, for example S1, first structural sheet; S2, second structural sheet, etc. Directly below the drawing number, show the position within the series that each drawing occupies, for example, sheet 1 of 30, sheet 2 of 30, etc.

19. The preferred method for classifying drawings is by identification of technical information shown on drawing, for example, Architectural or Electrical. However, an exception is made when one design discipline has limited work. Show this limited work on a drawing with another classification. The drawing number shall show the symbol for the major work classification; indicate that other work is shown on the same drawing by a description, such as "Plumbing", above the title block.

20. Revisions to Construction Drawings. Issue a drawing which is produced to supersede an original working drawing as a corrected reproduction of the original drawing. Place a cloud around the revised portion of the drawing and identify the number of the revision by the placing within a triangle in the cloud, the sequence number of the revision on that sheet plus the suffix "R". Also place the triangle (with number) in the title block along with the date and descriptor of the revision. Identify additional revision of the same drawing as "R2""R3", etc. Place the words "Revised Drawing" above the title block with a statement of the original drawing which it supersedes.

21. Bind all drawings into sets in the order of their above classification symbol.

22. Submit all materials, packaged and clearly marked by discipline, to the Forest Service’s Contracting Officer. However, where a small amount of material is submitted, the drawings may be packaged together for all disciplines as long as the drawings are separated and tagged with the discipline name. Other material may also be consolidated provided they are labeled and can easily be identified and separated.

23. Material provided unbound and/or unseparated will be returned to the A/E. All resubmittal costs will be the responsibility of the A/E Distribution of A/E Material Concept and Preliminary Design Submissions: 1 Electronic set in .pdf format. Drawings shall be scalable to full size (22” x 34”).

1. Minimize pdf drawing file size by flattening the dwg file to 2 dimensions and minimizing the resolution when exporting/importing/converting into pdf format.

2. Construction Documents shall include one set of full size drawings on double matte, reproducible 4 mil mylar. In addition, one copy of the final cost estimate/bid tabulation, design calculations, and final project specifications will be provided in electronic format (full set of all in pdf and a set in autocad, MSWord/Excel, etc as applicable to the document).

3. Each sheet of drawings shall be furnished as a separate CAD file. Drawings shall have all x-references bound into drawings and shall be purged of all un-referenced entities. Provide both full size and half size pen tables (plot style table .ctb file). Include hard copy printout with layers and colors and pen definitions and embed a copy into each sheet on a hidden layer.

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