BidItems.xlsx

This is a Bid Items spreadsheet for the City of Plant City, Florida's Request for Proposals (RFP No. 26-008UO-HK-RFP) for sand and sludge management services at the Water Reclamation Facility. The procurement encompasses eleven line items organized into two primary service categories: sludge management and sand filtration. The sludge management services include mobilization and demobilization (fixed at $50,000 lump sum), pressure washing and cleaning of facility basins and digesters, grit removal and hauling, sludge pumping and hauling, and sludge testing. The sand filtration services include removal of existing sand media, supply of new approved sand, installation of new sand, and disposal of removed sand. All items except mobilization and demobilization require unit pricing on a per-cubic-yard or per-each basis for measurement and payment purposes. Proposals must be submitted electronically by March 26, 2026 at 2:00 p.m. local time, with questions due by March 16, 2026 at 5:00 p.m. The resulting contract will have an initial three-year term with two optional one-year renewal periods at the City Manager's discretion. This is a non-exclusive contract with no minimum work guarantee, and the City reserves the right to terminate with thirty days' notice or delete contract portions at will.

The contract pricing is firm for the initial term with all unit costs submitted on the bid items spreadsheet. The specific total contract value is not disclosed; costs are based on actual work performed as verified by the City through certified weight tickets, flow meter readings, and approved testing procedures. For renewal periods, contractors may request fee adjustments with ninety days' notice supported by Consumer Price Index documentation, with maximum allowable increases limited to four percent. The procurement documents do not identify any set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information. Contractors may subcontract up to fifty percent of work with a maximum ten percent administration and management markup. Evaluation criteria weight contractor qualifications at thirty percent, project team qualifications at thirty percent, work narrative and safety plan at twenty percent, and cost evaluation at twenty percent. Contractors must maintain comprehensive insurance coverage including Workers' Compensation, Commercial General Liability of at least $500,000 per person and $1,000,000 per occurrence, and Commercial Automobile Liability Insurance of $500,000, naming the City as an additional insured with primary coverage.