bid-3103-26-award.pdf

This is a bid award document from the New Hampshire Division of Procurement Support Services for janitorial cleaning services at two Department of Motor Vehicles locations. The contract covers comprehensive daily and nightly maintenance cleaning services for the Raymond DMV (daytime services 7:00 AM to 5:00 PM) and Twin Mountain DMV (nighttime services 5:00 PM to 11:00 PM), with services required five days per week. The solicitation (RFB #3103-26) required a mandatory site visit on January 13 or 14, 2026, with bid submissions due January 26, 2026, at 2:00 PM Eastern Time. The contract was awarded on January 26, 2026, and runs through June 30, 2027, with a potential two-year extension option. Approximately 260 cleanings are required annually across both facilities, encompassing comprehensive cleaning tasks including mat cleaning, damp mopping, glass and mirror cleaning, lavatory and kitchen sanitation, receptacle emptying, vacuuming, and sweeping, plus weekly, monthly, and quarterly maintenance requirements.

The award document reflects four compliant bids received from 68 sourced bidders across five NIGP vendors, with four non-responsive bidders. The recommended vendor for both locations is Express Janitorial, with Raymond DMV awarded at $32.00 per unit ($8,320.00 extended cost) and Twin Mountain DMV at $8,320.00 extended cost, resulting in a total contract value of $27,456.00. Payment terms are net 30 days via ACH or procurement card. The previous cleaner for Twin Mountain did not bid on the renewal contract. Vendors were required to maintain general liability insurance of at least $1,000,000 per occurrence and $2,000,000 aggregate, along with workers' compensation insurance, and all employees must pass criminal and background checks. The state provides basic consumables while contractors supply all other materials, which must include environmentally friendly products with EcoLogo or Green Seal certifications.