attachment-1-bid-3103-26.xlsx

This is a bid specification document for janitorial cleaning services contracts issued by the New Hampshire Department of Administrative Services for two Department of Motor Vehicles (DMV) locations: Raymond DMV (2,200 square feet) and Twin Mountain DMV (929 square feet). The Raymond facility requires five-day-per-week daytime maintenance from 7:00 AM to 5:00 PM, while the Twin Mountain facility requires five-night-per-week service from 5:00 PM to 11:00 PM. Cleaning services encompass daily tasks including mat cleaning, damp mopping, glass and mirror cleaning, lavatory and kitchen sanitization, receptacle emptying, vacuuming, and sweeping, supplemented by weekly low dust maintenance, monthly detailed cleaning including metal polishing and restroom scrubbing, and quarterly ceiling diffuser cleaning. A mandatory site visit is required for January 13 or 14, 2026, at 2:00 PM, with bid submissions due January 26, 2026, at 2:00 PM Eastern Time. The contract term runs from Governor and Executive Council approval through June 30, 2027, with a potential two-year extension option.

Contractors must maintain comprehensive general liability insurance of at least $1,000,000 per occurrence and $2,000,000 aggregate, plus workers' compensation insurance. All employees must pass criminal background checks and complete agency confidentiality forms. Bidders must demonstrate at least five years of verifiable janitorial experience and provide three client references. The Twin Mountain location specifically requires prior experience with rubber flooring. The state will supply paper towels, toilet paper, hand soap, and trash can liners, with contractors responsible for all other consumables and environmentally friendly cleaning products certified by EcoLogo or Green Seal. Contact persons are Donna Kratz at (603) 227-4358 for Raymond and Holly Nadeau at (603) 227-4380 for Twin Mountain. Payment terms are net 30 days via ACH or procurement card.