bid-3082-26-award.pdf

This is a Bid Award Summary document from the New Hampshire Department of Administrative Services, Division of Procurement Support Services, for janitorial cleaning services (Contract 3082-26) at two state facilities: the Department of Corrections facility in Keene (1,700 sq. ft.) and the State Police - Troop C (4,690 sq. ft.). The procurement was issued as a Request for Bid with a closing date of October 7, 2025, at 10:00 AM Eastern Time. The contract services include daily, weekly, monthly, and periodic maintenance tasks such as carpet cleaning, floor maintenance, dusting, sanitization, glass cleaning, and receptacle emptying. All cleaning supplies and environmentally friendly products must be provided by the vendor. The initial contract term extends from June 1, 2025, through June 30, 2027, with potential extensions for up to two additional years.

The award was presented to Superior Facilities Services at a total annual cost of $50,830.00, representing a cost savings of $2,990.00 (6%) compared to the expiring contract at $52,624.00. Four bidders submitted compliant bids, with 73 sourced vendors and one non-responsive bidder. Pricing was structured as unit costs for each location, with the DOC Keene facility at $60.00 per unit and State Police Troop C at $125.00 per unit. The contract is non-exclusive and open to all qualified vendors without set-asides for disadvantaged enterprises. Vendor compliance requirements include workers' compensation insurance, criminal background checks with state police fingerprint verification and CJIS online training, and proof of non-debarred status through Sam.gov. Payment is to be made via Purchase Card (P-card) or ACH, with delivery of services at the specified locations.