attachment-1-bid-3082-26.xlsx

This is a detailed bid specification document for janitorial cleaning services issued by the New Hampshire Department of Administrative Services, Division of Procurement and Support Services, specifically for the Department of Corrections facility located at 28 Mechanic Street in Keene. The scope of work encompasses comprehensive cleaning services performed one day per week (Thursdays, 8 AM to 4 PM) for a 1,700 square-foot facility with approximately 5-7 employees. Services include daily maintenance tasks such as damp mopping, glass and mirror cleaning, lavatory and kitchen sanitization, receptacle emptying, spot cleaning of carpets and furniture, wall cleaning, vacuuming, and sweeping, supplemented by monthly maintenance activities including metal polishing, restroom deep cleaning, high dusting, upholstered chair vacuuming, detail cleaning of all spaces and edges, and ceiling diffuser cleaning. The facility comprises 95 percent carpet and 5 percent tile/linoleum/ceramic flooring, with one public bathroom. The procurement timeline indicates questions were due by September 22, 2025, with final bid closing on October 7, 2025, at 10:00 AM Eastern Time. The contract term runs from June 1, 2025, through June 30, 2027, with options for up to two additional years of renewal.

All cleaning supplies and materials must be provided by the contractor at no cost to the state, and vendors must comply with all New Hampshire Department of Corrections policies and submit to mandatory criminal background checks for all employees entering the facility. The contractor is responsible for trash removal and disposal in accordance with all state and local regulations, emergency daytime cleaning of restrooms and public areas as requested, and sidewalk and parking lot maintenance including removal of debris and litter. Services on holidays are to be rescheduled to the preceding workday or arranged with the office supervisor. Contact for the facility is Ryan Conover at (603) 358-5822 or Ryan.H.Conover@doc.nh.gov. The file indicates pricing should be submitted as daily rates and emergency hourly rates; however, no specific budget allocation or incumbent vendor information is provided in this specification document.