Attachment 1 - Statement of Work.pdf

RG II-001, Exhibit A (09/30/2020) Page 1 of 6

APPENDIX A

STATEMENT OF WORK

"Integrated Biorefinery Facility North High Bay Revitalization Custom Equipment"

September 5, 2025

1.0

2.0

3.0

BACKGROUND

The National Renewable Energy Laboratory (NREL) is the U.S. Department of Energy’s primary national laboratory for energy systems research and development. As the energy systems laboratory, NREL’s unique strength lies in developing and integrating a broad array of energy technologies into robust, resilient systems - bridging foundational research with practical applications to lower energy costs, drive economic growth, bolster national security, and deliver abundant and reliable energy.

The National Renewable Energy Laboratory (NREL) is revitalizing the Integrated Biorefinery Research Facility (IBRF) North High Bay (NHB) to enhance its capacity for piloting biomass conversion and waste carbon utilization technologies. After the renovation, new process equipment will be required to establish a flexible, the plug-and-play environment for research and testing.

OBJECTIVE

The objective of this project is to design, build and commission process equipment for use in scale-up piloting experiments. Researchers will use this equipment to advance NREL’s mission of developing renewable technologies for commercial deployment. Any mention of equipment in the Statement of Work refers specifically to the process equipment, as detailed in the attached Equipment Addendum and Process Design Basis documents.

This project will support the engineering design, procurement, and fabrication of plug-and-play equipment, sized for a production capacity of approximately one barrel per day.

The design will prioritize value engineering, operational flexibility, and process safety to maximize scalability and adaptability. By providing standard unit operations, the equipment will make it easier for researchers to test technologies in a continuous, integrated manner, lowering the barriers to conducting pilot experiments.

NREL is seeking additional expertise in the area of this process equipment design, fabrication and procurement for a process of this magnitude. Depending on the cost estimate and equipment breakdown, the NREL team will follow up this procurement with additional competitively bid process unit operation modules at the barrel-per-day capacity. The project is looking to start commissioning equipment on-site Late-2026 in order to meet overall project deadlines.

SCOPE OF WORK

To achieve the project objectives, the Subcontractor’s scope of work the will encompass the following areas:

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3.1 The Subcontractor shall be responsible for performing engineering and detailed design of the requested equipment.

3.2 The Subcontractor shall be responsible for sourcing the required equipment and components to fabricate the equipment modules.

3.3 The Subcontractor shall be responsible for fabricating and the resulting factory acceptance testing of the equipment modules.

3.4 The Subcontractor shall be responsible for providing engineering documentation on the system to allow for safe and proficient installation, operations, and maintenance at the NREL site.

3.5 The Subcontractor shall be responsible for delivering the equipment to NREL.

3.6 The Subcontractor shall be responsible for commissioning a portion of the equipment at NREL. Various “off the shelf” pieces of equipment should be commissioned by the equipment manufacturer on site at NREL, such as the analytical, some unit operations and utility equipment. Most unit operation equipment and a few utility equipment pieces will be commissioned by NREL after the system is leak tested on site following shipping. NREL will also participate in the onsite acceptance leak testing to help with utility hook ups. The custom equipment will need hazardous commissioning, which is completed by NREL.

Hazardous commissioning meaning flammable materials and materials that will be regularly fed to the units. The Subcontractor shall provide contact information for manufacturers of all equipment for questions following site acceptance testing.

4.0 TASKS

4.1 Task #1- The Subcontractor shall carry out the required engineering and design to ensure the equipment provides robust process and personnel safety, operational flexibility, and value engineering, while seamlessly integrating with NREL’s pilot plant infrastructure.

4.2 Task #2- The Subcontractor shall implement a robust sourcing process to ensure the equipment is procured at a competitive price from reputable vendors.

Equipment and components should be carefully selected and optimized to minimize variability in preventative maintenance schedules, streamline spare part inventories, and ensure consistent operational performance.

4.3 Task #3- The Subcontractor shall fabricate the equipment in compliance with all relevant electrical, controls, Human Machine Interface (HMI), piping, and pressure vessel codes, as well as any additional standards specified by NREL. Before delivery, the equipment must pass a functional factory acceptance test at the Subcontractor site, demonstrating compliance with all codes, including overpressure testing in accordance with American Society of Mechanical Engineers (ASME) standards, and electrical point-to-point testing.

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4.4 Task #4- The Subcontractor shall provide all documentation related to the equipment, including but not limited to: design drawings, critical calculations (such as relief valve sizing, pressure drop calculations, and equipment sizing), Process & Instrumentation Diagrams (P&ID), bill of materials, equipment lists with ratings and materials of construction, equipment and instrument specification sheets, cause and effect matrices, as-built documentation/redlines documentation, electrical one-line diagrams, verified alarm and interlock functionality, Installation, Operation, and Maintenance (IOM) Manuals, and process hazard analysis documentation.

4.5 Task #5- The Subcontractor shall be responsible for delivering the equipment to

NREL.

4.6 Task #6- Completion of equipment commissioning at NREL. The Subcontractor shall remain available and responsive throughout the commissioning process to ensure the equipment operates smoothly and meets performance expectations.

5.0 REVIEW MEETINGS AND TRAVEL REQUIREMENTS

Project Kick-off w/ Review of FEL II Package Bi-Weekly Regular Update Meetings FEL III Design Review Factory Acceptance Test

6.0 DELIVERABLES

The Subcontractor shall submit the following deliverables by the specified due dates:

Deliverable No.

Associated Task(s) No.

Deliverable Description Due Date

6.1 4.1 Front End Loading (FEL) III Review & Documentation

4 months after execution

6.2 4.1 Detailed PHA Report 5 months after execution

6.3 4.2 Long Lead – Equipment Ordered (provide confirmation documentation to NREL)

5 months after execution

6.4 4.2 Short Lead – Equipment Ordered (provide confirmation documentation to NREL)

7 months after execution

6.5 4.3 Factory Acceptance Test 11 months after execution

6.6 4.4 Documentation for Equipment 12 months after execution

6.7 4.5 Delivery of Equipment 12 months after execution

6.8 4.6 Commissioning of Equipment 3/30/2027

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DELIVERY OF COMPUTER SOFTWARE CODE (AS APPLICABLE)

All object, source, or other code (including all applicable data sets) developed under this subcontract effort shall be provided to the technical monitor as a condition of final payment, in accordance with the subcontract. It is expected that all delivered source code shall be original and the subcontractor shall provide a written certification to the Technical Monitor that all source, or other code developed and delivered under this subcontract does not contain any open source code - as a condition of final payment in accordance with the subcontract. The subcontractor’s (including all lower tier subcontractors, as applicable) certification shall specify that “All source, or other software code developed and/or delivered under this Subcontract No.__________ is original and does not contain any 3rd party or other open source software.”

7.0 ELECTRONIC REPORTING REQUIREMENTS FOR SUBCONTRACT REPORT

DELIVERABLES

It is NREL’s intention to publish subcontract report deliverables containing publicly available information (e.g. non-confidential, non-protected, non-proprietary information) for distribution on the internet.

The subcontractor shall provide the final approved version of report deliverables in accordance with the electronic reporting requirements described below.

The technical monitor may specifically direct the subcontractor to provide reports in one or more of the file format standards provided below:

7.1 The subcontractor shall submit all report deliverables (including status, annual, or final reports) as electronic files in Adobe .pdf format, preferably with all graphics and images embedded within the document.

7.2 All final approved version submissions shall be delivered to NREL via e-mail to the NREL Technical Monitor.

7.3 If it is not possible to include all of the graphics and images (figures, illustrations, and photographs) in the same file as the text, NREL will accept the text in Adobe .pdf formats and the graphics and images as separate electronic graphic or image files*.

The accepted standard for page layout and graphics is the Adobe Creative Suite of programs.

*The acceptable graphic or image file formats are: .eps, .tif, .gif, .jpg, .wmf, .emf, .pct, .png, .bmp, .psd, .ai, .fh, .qif, .fpx, cdr. The preferred resolution for graphics or images is 300 dpi. Include all fonts used in creating the file.

7.4 For animation, video, or multi-media elements, CD-ROM, DVR and thumb drive are acceptable technical deliverable media.

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7.5 For all calculations in support of subcontract reports that are conducted in ASPEN+, an electronic copy of INPUT, REPORT and BACKUP (if Model Manager is used) must be submitted with all reports. Additionally, if costing or sizing calculations are conducted in a spreadsheet [no process calculations (heat and material balances) in spreadsheet format are permitted], a copy of the fully documented MS Excel file shall be supplied.

7.6 A fully executed model release shall be supplied to NREL with all photographs and images, regardless of whether such photographs or images are delivered to NREL electronically or in hard copy. Such model release shall certify that the Alliance for Sustainable Energy, LLC, Management and Operating Contractor for the National Renewable Energy Laboratory for the U.S. Department of Energy is granted a non-exclusive, paid-up, irrevocable, worldwide license to publish such photographs in any medium or reproduce such photographs or allow others to do so for United States Government purposes. Model releases are required in all situations in which a reasonable person would respond in the affirmative to the question – could someone, other than the model himself/herself, recognize the person in this photograph or image? All model releases shall be provided to the subcontract associate as a condition of final payment, in accordance with the subcontract. To obtain a Subcontractor Model Release form, please contact images@nrel.gov.

8.0 ACKNOWLEDGEMENTS IN SUBCONTRACTOR PUBLICATIONS

In any scientific or technical report or article, conference paper, journal article, etc. based on or containing data first produced in the performance of this subcontract and published in academic, technical or professional journals, symposia proceedings or similar works, the subcontractor shall use this acknowledgement stating, “This [article, conference paper, journal article, etc.] was developed based upon funding from the Alliance for Sustainable Energy, LLC, Managing and Operating Contractor for the National Renewable Energy Laboratory for the U.S. Department of Energy.”

9.0 COPYRIGHT PERMISSION/AUTHORIZATIONS

The subcontractor is responsible for obtaining copyright permissions and/or authorizations for all information and/or data, as applicable that is incorporated into all final technical reports. Electronic copies of these copyright permissions and/or authorizations shall be provided to the at the email address provided below. The subcontractor shall also provide a written certification to the Technical Monitor as to such permissions and/or authorizations as a condition of final payment. The subcontractor’s (including all lower tier subcontractors, as applicable) certification shall specify that “I have obtained all necessary and legally required copyright permissions and/or authorizations for any and all information, data, graphs, images, etc., as applicable, that is incorporated into the final Technical Report titled __________________________, delivered under this Subcontract No.__________. Copies of these permissions and/or authorizations are attached.”

10.0 DELIVERABLE ADDRESS:

The subcontractor shall clearly label all deliverables to include:

• The subcontractor’s name

• NREL’s subcontract number mailto:images@nrel.gov

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• NREL Technical Monitor’s name

• Deliverable date, and

• Deliverable description.

Electronic deliverables shall be sent via email to the Technical Monitor as follows:

**, Technical Monitor e-mail: **@nrel.gov

• One (1) master electronic version, including graphics

Deliverable(s) No. 6.9 shall be shipped to:

National Renewable Energy Laboratory Attn: **, Integrated Bio-Refinery Facility (IBRF) / South High Bay (SHB) 16253 Denver West Parkway Golden, CO 80401