BAFO AARC Email.pdf
PDF 1 MB Posted
- Attached to
- Master Agreement AZ|CTR074216
- Contract number
- CTR074216
- Issued by
- Arizona
About this file
The document is a Best and Final Offer (BAFO) request from the Arizona Department of Environmental Quality (ADEQ) to AARC Consultants LLC, related to Solicitation BPM006379 for "Capacity Development/Technical Assistance to Small Public Drinking Water Systems". The solicitation involves ADEQ as the contracting agency, with AARC Consultants LLC (located in Houston, TX) as the potential vendor. The communication is between Ana Machiche, ADEQ's Contract Manager, and Jason Richards, AARC's Operations Manager, with correspondence occurring in October 2024.
The solicitation seeks technical assistance services, specifically focused on providing capacity development and support for small public drinking water systems. The BAFO request requires AARC to resubmit their Pricing Sheet (Attachment 13) with updated hourly rates for various labor categories, with specific instructions to list rates for different personnel classifications and mark each page with "Best and Final Offer". The document indicates some pricing adjustments, such as a Project Manager I rate increasing from $226 to $250, and requires the vendor to ensure rate accuracy and proper categorization. The deadline for submission is Monday, October 7, 2024, by 5:00 PM MST, with the stipulation that if no response is provided, ADEQ will accept the previous submitted offer as the final proposal.
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[Sender is EXTERNAL to AARC]
Thank you for submitting the "Best and Final Offer", please verify that the rates are accurate. In the initial offer AARC revised the order of the pricing sheet by listing labor categories number "III" first, please see attached Initial pricing sheet. On the BAFO pricing sheets, the rates are by labor categories number "I" first. For example in the initial offer "Project Manager I" had a rate of $226 now on the BAFO pricing sheet it has a rate of $250. Please submit a revised Best and Final Offer Pricing sheet with the final offer rates on the correct labor category lines by COB, Today, 10/8/24.
If you have any questions, please let me know.
Ana Machiche
Contract Manager
Arizona Department of Environmental Quality
1110 W. Washington St., #160
Phoenix, AZ 85007
602.771.4140
AZDEQ.gov
On Mon, Oct 7, 2024 at 1:20 PM Jason Richards <jrichards@aarcgroup.com> wrote:
Good Afternoon Ana, I hope this message finds you well. Please see our best and final offer rate sheet as requested. If you require anything further, please let us know. Thank you very much and have a wonderful evening.
Respectfully, 10/8/24, 3:37 PM State of Arizona Mail - RE: [EXTERNAL]Re: [EXTERNAL]RESPOND no later than Monday, October 7, 2024 by 5:00 PM MST - Bes… https://mail.google.com/mail/u/0/?ik=58f7a56870&view=pt&search=all&permthid=thread-a:r6907084457235033584%7Cmsg-f:1812362199797076223… 2/4
Thank you, Ana Machiche
Contract Manager
Arizona Department of Environmental Quality
1110 W. Washington St., #160
Phoenix, AZ 85007
602.771.4140
AZDEQ.gov
BPM006379 Solicitation Attachment 13 - Pricing Sheet BAFO.docx 62K
10/8/24, 3:37 PM State of Arizona Mail - RE: [EXTERNAL]Re: [EXTERNAL]RESPOND no later than Monday, October 7, 2024 by 5:00 PM MST - Bes… https://mail.google.com/mail/u/0/?ik=58f7a56870&view=pt&search=all&permthid=thread-a:r6907084457235033584%7Cmsg-f:1812362199797076223… 4/4
Main Office 1110 Washington Street • Phoenix, AZ 85007
(602) 771-2300
Southern Regional Office 400 West Congress Street • Suite 433 • Tucson, AZ 85701
(520) 628-6733
Katie Hobbs Governor
Karen Peters Deputy Director
October 3, 2024
AARC Consultants LLC Rick Chainani, President 2000 W. Sam Houston Pkwy S #850 Houston, TX 77042
SENT VIA EMAIL: rchainani@aarcgroup.com
Re: RFP No. BPM006379 “Capacity Development/Technical Assistance to Small Public Drinking Water
Systems” – Request for Best and Final Offer (BAFO)
Dear Mr. Chainani:
In accordance with Arizona Administrative Code A.A.C. R2-7-C315, Offer Revisions and Best and Final Offers, your firm will now have the opportunity to revise, alter, or add to its current proposal. All Final Proposal Revisions shall be in writing and submitted electronically to ADEQ via email to Machiche.Ana@azdeq.gov. If your firm does not submit a written Best and Final offer, your firm’s immediate previous written offer will be accepted as your best and final offer.
Please submit all changes following the instructions below, ensuring to include those item(s) agreed upon during negotiations. Please provide the following:
• Best and Final Offer (Offer Forms - Pricing Sheet, Attachment 13) Resubmit Attachment 13 Pricing Sheet completed with your firm’s Best and Final Offer. Include “Best and Final Offer” at the top of each page. Be sure to enter an Hourly Rate for all applicable personnel classification listed. If your firm does not have a personnel classification, enter N/A.
• Offer and Acceptance Form (Offer Forms – Offer and Acceptance Form, Attachment 1) Resubmit Offer and Acceptance Form (Attachment 1) document with Date and Signature inserted into space provided directly to the right of “Best and Final Offer” located in middle portion of document.
Please provide your written response via email to Machiche.Ana@azdeq.gov no later than Monday, October 7, 2024 by 5:00 PM MST (Local Arizona Time).
If there are any questions regarding this, please contact me at Machiche.Ana@azdeq.gov
Sincerely, Ana Machiche, Contract Manager mailto:rchainani@aarcgroup.com mailto:Machiche.Ana@azdeq.gov mailto:Machiche.Ana@azdeq.gov mailto:Machiche.Ana@azdeq.gov
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