B2_06_Section_H_(Special TsCs)_DRAFT.pdf
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- Solicitation number
- SLAC_RFP_367094
- Issued by
-
Department of Energy Office of Science
About this file
This document is Section H of a SLAC National Accelerator Laboratory subcontract template containing special terms and conditions applicable to fixed price construction subcontracts.
The document establishes administrative procedures and authority structures for subcontract management. Key personnel requirements designate a Project Manager and Project Superintendent as essential to contract performance, with any changes requiring 30 calendar days' written notice and written consent from the Subcontract Administrator. Field Change Order authority is delegated to the Construction Manager or Project Manager up to $25,000, with amounts exceeding this threshold requiring Subcontract Administrator issuance. The document mandates electronic submission of weekly certified payroll reports and labor compliance documentation through the Labor Compliance Program Tracker (LCPtracker) system for all subcontractors and lower-tier subcontractors in compliance with Davis-Bacon requirements. Contract administration authority is centralized with Doreen Agbayani serving as the University's contractual representative with exclusive authority to approve changes, modifications, and all notices related to the Statement of Work and Schedule. Technical oversight is assigned to Lori Shewchuk, whose role is limited to monitoring work performance and clarifying technical requirements without authority to modify the contract. All notices and approvals must be directed to the contractual representative at SLAC National Accelerator Laboratory, 2575 Sand Hill Road, Menlo Park, California 94025.
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SLAC NATIONAL ACCELERATOR LABORATORY • 2575 SAND HILL ROAD • MENLO PARK • CALIFORNIA • 94025 • USA Operated by Stanford University for the U.S. Department of Energy
SECTION H (REV. 06/04/12) SLAC-SCM-GEN-034 PAGE 1 OF 2
SUPPLY CHAIN MANAGEMENT
Section H – Special Terms and Conditions
Special Article 1: Reserved
Special Article 2: Reserved
Special Article 3: Reserved
Special Article 4: Electronic Web Submittal of Labor Compliance Reports (Davis-Bacon)
Each Subcontractor and Lower-tier subcontractor shall submit weekly certified payroll reports and labor compliance documentation electronically to SLAC utilizing Labor Compliance Program Tracker (LCPtracker), a web-based software tool. Access to LCPtracker is granted by SLAC; each Subcontractor will be issued a unique log-on identification and password.
Special Article 5: Field Change Order Authority
The Construction Manager (CM) or the Project Manager (PM) is authorized, in accordance with Article 30 of the General Terms and Conditions for Fixed Price Construction Subcontracts, (Section G), to issue Field Change Order(s) with a Not-To-Exceed (NTE) amount of up to a maximum amount of Twenty-Five Thousand dollars ($25,000.00). The Subcontract Administrator may change the NTE authority of the CM or PM by subcontract modification.
Field Change Order(s) greater than Twenty-Five Thousand dollars ($25,000.00) are required to be issued by the Subcontract Administrator.
Special Article 6: Key Personnel
The personnel specified below are considered essential to the work performed hereunder. The Subcontractor shall notify the Subcontract Administrator in writing 30 calendar days prior to changing key personnel of its own volition. Notification shall include justification (including proposed replacement) in sufficient detail to permit evaluation of the impact on the performance of this Subcontract. No replacement shall be made by the Subcontractor without the written consent of the Subcontract Administrator. The list of key personnel may be modified during the course of this Subcontract to either add or delete personnel, as appropriate.
NAME TITLE
Project Manager Project Superintendent
Special Article 7: Reserved
Special Article 8: Subcontract Administration
SLAC NATIONAL ACCELERATOR LABORATORY • 2575 SAND HILL ROAD • MENLO PARK • CALIFORNIA • 94025 • USA Operated by Stanford University for the U.S. Department of Energy
SECTION H (REV. 06/04/12) SLAC-SCM-GEN-034 PAGE 2 OF 2
A. The University’s contractual representative for this Subcontract is Doreen Agbayani. The contractual representative is the only person authorized to make changes in the requirements of this Subcontract or to make modifications to this Subcontract, including changes or modifications to the Statement of Work and the Schedule. The Subcontractor shall direct all notices and requests for approval required by this Subcontract to the contractual representative at the following address:
SLAC National Accelerator Laboratory Attn: Doreen Agbayani 2575 Sand Hill Road, M/S 01 Menlo Park, CA 94025 doreena@slac.stanford.edu Any notices and/or approvals required on this Subcontract shall be issued solely by the contractual representative.
B. The University’s Technical Representative for this Subcontract is Lori Shewchuk. The Technical Representative is the person designated to monitor the Subcontract work and to interpret and clarify the technical requirements of the Statement of Work. The Technical Representative is not authorized to make changes to the work or modify this Subcontract.
Special Article 9: Reserved
Special Article 10: Reserved mailto:doreena@slac.stanford.edu
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