B08_SOL_-_Combined_Synopsis_Solicitation_9_16_26.pdf

Solicitation 140D0426Q0908

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with FAR Part 12. This announcement constitutes the only solicitation. Quotes are being requested and a separate written solicitation will not be issued.

Solicitation Number 140D0426Q0908 is hereby issued as a Request for Quote (RFQ) for Heating Ventilation and Air Conditioning Maintenance and Repair Performance Work Statement.

This requirement is being issued by the United States Department of the Interior (DOI), Interior Business Center (IBC), Acquisition Services Directorate (AQD) in accordance with Revolutionary Federal Acquisition Regulation (FAR) Overhaul (RFO) Parts 12.

The solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

This requirement is a Total Small Business set-aside under North American Industry Classification System

(NAICS) Code 238220 – “Plumbing, Heating, and Air - Conditioning Contractors. ” with a business size standard of $19.0 Million. Primary Supply Code (PSC): J045 Maintenance, Repair, and Rebuilding of Equipment — Plumbing, Heating, and Waste Disposal Equipment.

Vendors interested in attending the site visit must email Benjamin Gilmore's benjamin_gilmore@nps.gov @

(301) 875-7861 and cc the Contracting Officer, Angelina Clements at angelina_clements@ibc.doi.gov and

Rebecca Fentzke at rebecca_fentzke@ibc.doi.gov, with their company name and a list of attendees no later than 12:00 p.m. EDT on September 17, 2026.

A list of items is provided in Attach 1, Pricing Sheet.

All work shall be performed in strict accordance with the contract drawings, specifications, and all applicable federal, state, and local laws, regulations, and National Park Service requirements.

A list of solicitations provisions that apply to this acquisition are provided in Section K, Offeror’s Representations and Certifications.

A list of contract clauses that apply to this acquisition are provided in Section I, Contract Terms and Conditions.

Quotes are due no later than 5:00 PM ET, September 21, 2026. Quotes shall be emailed to Angelina Clements at angelina_clements@ibc.doi.gov and Rebecca Fentzke at rebecca_fentzke@ibc.doi.gov

Questions. Questions related to this RFQ must be submitted via email to Angelina Clements at angelina_clements@ibc.doi.gov and Rebecca Fentzke at rebecca_fentzke@ibc.doi.gov no later than 12:00 PM ET, September 18, 2026. All questions must be received in writing – No oral questions will be accepted. All e-mail inquiries must have “Questions – RFQ 140D0426Q0908” in the subject line.

Section B –Services and Prices http://www.acquisition.gov/ mailto:benjamin_gilmore@nps.gov mailto:rebecca_fentzke@ibc.doi.gov mailto:rebecca_fentzke@ibc.doi.gov

Description of Work: The contractor shall furnish all labor, materials, equipment, services, and related operations necessary to perform Heating Ventilation and Air Conditioning

Maintenance and Repair in accordance with the performance work statement.

All work shall be performed in strict accordance with all applicable federal, state, and local laws, regulations, and National Park Service requirements.

Section C – Performance Work Statement Heating Ventilation and Air Conditioning Maintenance and Repair Performance Work Statement National Park Service Rock Creek Park

1 Background Rock Creek Park requires rev. The purpose is to sustain safe and reliable operation and create a complete maintenance record for each asset.

This is a nonpersonal services requirement. Contractor employees remain under the supervision and control of the Contractor. Only the Contracting Officer may change requirements, authorize additional-cost work, or obligate funds.

2 Scope The Contractor shall provide management, qualified labor, supervision, transportation, tools, testing instruments, routine preventive-maintenance consumables, reports, and quality control necessary to perform this PWS. Scheduled preventive maintenance applies only to equipment listed in the final Attach 2 unless the Contracting Officer adds equipment by written contract action.

Corrective repairs, replacements, upgrades, restoration of failed systems, and correction of pre-existing deficiencies are excluded from the recurring preventive-maintenance price unless expressly identified in the Price Schedule. All such work requires advance written CO authorization regardless of dollar value.

3 Pricing Boundary

Work category Pricing treatment Authorization

Scheduled preventive maintenance

Firm-fixed price by facility and period Awarded contract and approved schedule

Routine PM consumables Filters, lubricants, cleaners, and identified annual belts included

Included in PM price

Unscheduled diagnosis Awarded service-call and labor-rate items Written CO authorization

Corrective labor, parts, and refrigerant

Separately priced Written CO authorization

Major repair or replacement Separate firm-fixed-price proposal or other CO-approved pricing

Written CO authorization

Pre-existing deficiencies Excluded from PM Written CO authorization

Newly discovered equipment Excluded until incorporated with scope and price

Written contract action

4 Facilities and Equipment Attach 2 is the controlling equipment inventory. Each record shall identify facility, exact location, equipment type, manufacturer, model, serial number, quantity, capacity, refrigerant or fuel, associated components, filter and belt data, operational condition, and access restrictions. Records marked Government verification required shall be resolved before offers are due or expressly excluded from the priced requirement.

The Contractor shall validate the inventory during the initial condition-assessment period. Validation does not transfer unlimited responsibility for unlisted equipment. The Contractor shall report discrepancies to the COR; only the CO may add or remove priced assets.

5 Period of Performance and Phase In The contemplated term is a 12-month base period and four 12-month option periods. Exact dates will be established in the solicitation and award. The phase-in and initial condition-assessment period is 30 calendar days after notice to proceed unless the CO establishes another period.

During phase-in, the Contractor shall complete credentialing, verify equipment, document existing deficiencies, submit its quality-control plan, and propose the first-year maintenance schedule. Emergency response begins on the date stated in the award.

6 Hours and Service Priorities Routine work shall normally occur Monday through Friday, 6:30 a.m. to 3:30 p.m. Eastern Time, excluding Federal holidays. “Daily investigation” does not require daily site presence; the Contractor investigates when the Government reports a problem or a deficiency is discovered during scheduled work.

Priority Condition Acknowledgment Onsite arrival Required action

Emergency Immediate threat to safety, collections, major property, or a mission-critical facility

30 minutes, 24/7 2 hours unless otherwise stated

Stabilize, report, and submit repair plan

Urgent Major loss of service or failure likely to worsen

1 business hour; 2 hours after hours

4 business hours;

coordinated after hours

Diagnose and recommend action

Routine Noncritical deficiency 4 business hours Next business day or scheduled time Diagnose and report

Acknowledgment, arrival, stabilization, diagnosis, estimate, and final repair are separate milestones. Final repair timing shall reflect parts availability and a CO-approved repair schedule.

7 Personnel and Qualifications

• A Project Manager shall be available by telephone and email during normal business hours and authorized to manage daily performance.

• Personnel shall hold licenses required by the District of Columbia for the work performed.

• Personnel handling regulated refrigerants shall hold applicable EPA Section 608 certification.

• Qualified boiler personnel shall hold the jurisdictional license required for the affected work.

• Different employees or qualified subcontractors may satisfy different disciplines. The prime remains responsible for performance.

The Project Manager may also serve as Site Manager when qualified and when combined duties do not impair performance. Remote acknowledgment satisfies the communication requirement unless a service priority requires onsite arrival.

8 Preventive Maintenance The Contractor shall maintain each asset under manufacturer instructions, the equipment-specific maintenance matrix, applicable codes, and these minimum requirements:

• Inspect condition, operation, controls, safeties, electrical connections, drains, pans, piping, insulation, dampers, motors, fans, bearings, coils, and accessible duct connections.

• Replace identified prefilters quarterly and final filters semiannually unless the equipment matrix specifies another frequency.

• Clean coils, condensate pans, accessible drains, and equipment compartments at specified frequencies.

• Inspect belts each visit and replace identified annual belts as included PM consumables.

• Check refrigerant circuit condition and evidence of leakage. Refrigerant required because of a leak is corrective work unless expressly included.

• Perform identified seasonal changeover and startup or shutdown tasks.

• Leave equipment rooms and immediate work areas orderly and remove contractor-generated waste.

9 Equipment Specific Requirements

9.1 Split Mini Split VRF and Heat Pump Systems

Every indoor head shall be associated with its outdoor unit. Inspect and clean filters, coils, drains, condensate pumps, fans, controls, refrigerant connections, and operating parameters. Attach 2 shall identify wall, ceiling, cassette, and ducted heads.

9.2 Air Handlers Fan Coil Units and PTACs

Inspect filters, coils, drains, fans, belts, bearings, motors, dampers, valves, controls, vibration, corrosion, and electrical terminations. FCUs and PTACs are included only when itemized in Attach 2.

9.3 Boilers and Gas Fired Equipment

Perform manufacturer and code-required maintenance, including burners, ignition, safeties, combustion components, venting, controls, pumps, valves, leaks, and operating condition. The equipment matrix shall identify combustion-analysis and jurisdictional-inspection responsibilities.

9.4 Cooling Tower Water Cooled Equipment and Water Treatment

The Nature Center system requires a verified description before solicitation, including system volume, operating season, pumps, controls, treatment equipment, test parameters, frequency, chemicals, water-management responsibilities, historical data, and current condition. Restoration of the reported inoperable system is excluded from recurring PM unless separately scoped and priced.

10 Corrective Maintenance The Contractor shall report deficiencies discovered during PM and provide an estimate when requested.

Estimates shall identify asset, diagnosis, labor category and hours, parts, material pricing, equipment rental, subcontractor work, schedule, warranty, and assumptions. Work shall not proceed based solely on COR discussion or because its value is below $2,000.

Callback work required to correct defective Contractor work shall be performed at no added cost. This does not apply to a distinct failure unrelated to the prior work.

11 Initial Condition Assessment Within 30 calendar days, the Contractor shall photograph each asset and nameplate; confirm identifiers, capacity, refrigerant or fuel, filter and belt data, and associated components; record operational status and observable pre-existing deficiencies; identify inaccessible assets; and submit an inventory discrepancy log and prioritized deficiency list.

Government acceptance of the baseline documents the starting condition; it does not authorize repairs.

12 Safety Security and Access

• Comply with applicable occupational safety, environmental, refrigerant, electrical, lockout/tagout, hazard-communication, and hot-work requirements.

• The Government shall identify known permit-required confined spaces and site procedures. The

Contractor is responsible for its compliant entry program, trained staff, monitoring, attendants, and rescue arrangements unless stated otherwise.

• Personnel requiring unescorted access shall complete required credentialing. Escort requirements remain until approval.

• The Government shall identify available parking, storage, water, and power. Unless expressly furnished, the Contractor shall provide required resources.

• Work affecting historic fabric requires advance coordination and approval. No drilling, cutting, anchoring, removal, or alteration of historic material is permitted without written authorization.

13 Deliverables

Deliverable Due Recipient

Quality Control Plan 10 business days after notice to proceed and after material revision

CO and

COR

Proposed PM schedule 15 calendar days; final within 30 calendar days COR

Initial condition assessment and discrepancy log

30 calendar days CO and

COR

PM report for each asset 5 business days after service and with invoice COR

Emergency or urgent service report 24 hours after departure or stabilization COR

Corrective repair estimate 1 business day after diagnosis unless otherwise agreed CO and

COR

Updated asset record 5 business days after authorized equipment change COR

Invoice package Monthly in arrears with accepted reports COR and

IPP

14 Quality Control and Surveillance The Contractor shall inspect and document its work before submission. The Government will conduct surveillance under the QASP. The COR may monitor performance but may not change scope, direct additional-cost work, or authorize repairs. The QASP does not independently authorize payment withholding, cure notices, or termination.

15 Government Furnished Information and Property The Government will furnish available keys, credentials, site contacts, known manuals and drawings, and facility information expressly identified in the solicitation. Storage, shop space, parking, utilities, lifts, ladders, monitoring instruments, and rescue services are not Government-furnished unless expressly listed.

16 Invoicing Invoices shall be submitted monthly in arrears through IPP after COR review of supporting reports. Each invoice shall identify contract, CLIN, facility, period, accepted services, and any corrective-work authorization. PM and corrective-work charges shall be separate.

17 Government Verification Required Before Solicitation

• Reconcile Maintenance Yard heater and boiler quantities.

• Inventory comfort stations, Pierce Mill Barn, and H3 Police Station.

• Verify Old Stone House equipment and access.

• Confirm all VRF heads and associated outdoor units.

• Identify included FCUs and PTACs.

• Document Nature Center condition and decide whether restoration is separate.

• Establish museum temperature and humidity setpoints and monitoring interfaces.

• Complete missing model, serial, capacity, refrigerant, filter, belt, age, and condition data.

Section D - Packaging and marking

N/A (Not Applicable)

Section E - Inspection and Acceptance

INSPECT AT: Destination

INSPECT BY: Government

ACCEPT AT: Destination

ACCEPT BY: Government

CLAUSES INCORPORATED BY REFERENCE

Section F - Deliveries or Performance Place of Delivery: The services will be completed at location specified in the Statement of work located at the National Park Service Rock Creek Park, Washington, DC

Customer Point of Contact(s): To Be Given at time of Award Primary COR: To

Be Given at time of Award

Delivery Date: as identified in the solicitation

Section G - Contract Administration Data

Contract Administration Data. The Contracting Officer is responsible for the administration of this contract and, alone, is authorized to take actions on behalf of the Government that result in changes in the terms of the contract. The Contracting Officer is Angelina Clements.

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP)

(February 2021)

Payment requests must be submitted electronically through the U. S. Department of the

Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

1. Contractor Name, Address, Contact Information

2. Contract Number

3. Purpose of the Invoice

4. CLIN/Item number of deliverable

5. Description of deliverable

6. Quantity and Firm Fixed Price of deliverable

7. Date deliverable was provided to the government for inspection

8. Period of Performance/Milestones

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in

SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St.

Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the

Contracting Officer with its proposal or quotation.

(End of Local Clause)

Section H – Special Contract Requirements

DOI AAAP-0050 V3 Contractor Performance Assessment Reporting System (December

2015) https://www.ipp.gov/ mailto:IPPCustomerSupport@fiscal.treasury.gov

Notice to Contractors

Contractor Performance Assessment Reporting System (December 2015)

1) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor

Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

2) The past performance evaluation process is a totally paperless process using

CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in CPARS for Government use in evaluating past performance as part of a source selection action.

3) We request that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award.

Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official (AO). Information in the report must be protected as source selection sensitive information not releasable to the public.

4) When your Contractor Representative(s) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/.

5) Within 60 days after the end of a performance period, the AO will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/.

a) Contractor Representatives may then provide comments in response to the evaluation or return the evaluation without comment.

b) Your comments should focus on objective facts in the AO's narrative and should provide your views on the causes and ramifications of the assessed performance.

c) All information provided should be reviewed for accuracy prior to submission.

d) If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating "No comment" in the space provided, and then selecting “Accept the Ratings and Close the Evaluation”.

e) Your response is due within 60 calendar days after receipt of the CPAR. On day 15, the evaluation will become available in CPARS marked as “Pending” with or without comments and whether or not it has been closed.

f) If you do not sign and submit the CPAR within 60 days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment."

6) The following guidelines apply concerning your use of the past performance evaluation:

https://www.acquisition.gov/far/part-42#FAR_42_1502 https://www.acquisition.gov/far/subpart-42.15 https://www.cpars.gov/ https://www.cpars.gov/

a) Protect the evaluation as source selection information. After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the CO for instructions.

b) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

7) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the CO no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 60-day review period.

8) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

Section I - Contract Clauses

All Offerors must comply with the following FAR, DIAR, and AQD provisions and clauses which apply to this acquisition.

52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es): Revolutionary FAR Overhaul | Acquisition.GOV

(End of Clause)

CLAUSES INCORPORATED BY REFERENCE

52.202-1 Definitions (JUN 2020)

52.203-3 Gratuities APR (1984)

52.203-6 Alt. I Restrictions on Subcontractor Sales to the Government (NOV 2021)

52.203-12 Limitation on Payments to Influence Certain Federal Transactions (JUN 2020)

52.203-17 Contractor Employee Whistleblower Rights (NOV 2023)

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements (JAN 2017)

52.204-13 System for Award Management Maintenance (OCT 2018) (Deviation MAR 2026)

52.204-15 Service Contract Reporting Requirements for Indefinite-Delivery Contracts (DEVIATION MAR 2026)

52.204-19 Incorporation by Reference of Representations and Certifications (DEC 2014)

52.209-6 Protecting the Government's Interest When Subcontracting with Contractors

Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (JAN 2025)

(Deviation MAY 2026) https://www.acquisition.gov/far-overhaul

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015)

(Deviation MAY 2026)

52.211-13 Time Extensions (SEP 2000)

52.212-4 Contract Terms and Conditions Commercial Products and Commercial Services

(NOV 2023) (Deviation MAR 2026)

52.215-8 Order of Precedence--Uniform Contract Format (OCT 1997)

52.219-6 Notice of Total Small Business Set-Aside (NOV 2020) (Deviation Jan 2026)

52.219-8 Utilization of Small Business Concerns (JAN 2025) (Deviation JAN 2026)

52.219-28 Post-Award Small Business Program Rerepresentation (JAN 2025) (Deviation JAN

2026)

52.222-3 Convict Labor (JUN 2003)

52.222-19 Child Labor-Cooperation with Authorities and Remedies (Deviation MAY 2026)

52.222-20 Contracts for Materials, Supplies, Articles, and Equipment (JUN 2020) (Deviation

MAY 2026)

52.222-35 Equal Opportunity for Veterans (Deviation MAY 2026)

52.222-36 Equal Employment for Workers with Disabilities (JUN 2020) (Deviation MAY

2026)

52.222-37 Employment Reports on Veterans (JUN 2020) (Deviation MAY 2026)

52.222-40 Notification of Employee Rights Under the National Labor Relations Act (DEC

2010) 52.222-50 Combating Trafficking in Person (OCT 2025) (Deviation MAY 2026) 52.222-54 Employment Eligibility Verification (JAN 2025) (Deviation MAY 2026) 52.222-54 Employment Eligibility Verification (Deviation MAY 2026)

52.222-55 Minimum Wages for Contractors Workers Under Executive Order 14026 (JAN

2022)

52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2022)

52.222-90 Addressing DEI Discrimination by Federal Contractors (APR 2026) (Deviation

MAY 2026)

52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction

Contracts (MAY 2024) (Deviation MAY 2026)

52.223-5 Pollution Prevention and Right-to-Know Information (MAY 2024)

52.223-23 Sustainable Products and Services (MAY 2024) (Deviation MAY 2026)

52.225-1 Buy American-Supplies (Deviation Mar 2026)

52.226-7 Drug-Free Workplace (MAY 2024)

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024)

52.227-1 Authorization and Consent (JUN 2020)

52.227-2 Notice and Assistance Regarding Patent and Copyright Infringement (JUN 2020)

52.228-11 Individual Surety-Pledge of Assets (FEB 2021) (Deviation 2020-O0016)

52.232-33 Payment by Electronic Funds Transfer-System for Award Management (OCT

2018)

52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023)

52.233-3 Protest After Award (AUG 1996)

52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004)

` 52.240-91 Security Prohibitions and Exclusions (MAR 2026) (Deviation MAR 2026) 52.240-93 Basic Safeguarding of Covered Contractor Information Systems (MAR 2026) (Deviation MAR 2026) 52.242-13 Bankruptcy (JULY 1995) 52.242-15 Stop Work Order (Deviation MAR 2026)

1452.201-70 Authorities and Delegations (SEP 2011)

1452.203-70 Restrictions on Endorsements (JUL 1996)

1452.228-70 Liability Insurance – Department of the Interior (Jul 1996)

FAR 52.219-14 Limitations on Subcontracting (OCT 2022) (Deviation JAN 2026)

(a) This clause does not apply to the unrestricted portion of a partial set-aside.

(b) Definition. Similarly situated entity, as used in this clause, means a first-tier subcontractor, including an independent contractor, that—

(1) Has the same small business program status as that which qualified the prime contractor for the award (e.g., for a small business set-aside contract, any small business concern, without regard to its socioeconomic status); and

(2) Is considered small for the size standard under the North American Industry

Classification System (NAICS) code the prime contractor assigned to the subcontract.

(c) Applicability. This clause applies only to—

(1) Contracts that have been set aside for any of the small business concerns identified in 19.000(a)(3);

(2) Part or parts of a multiple-award contract that have been set aside for any of the small business concerns identified in 19.000(a)(3);

(3) Contracts that have been awarded on a sole-source basis in accordance with sections 19.105, 19.106, 19.107, and 19.108;

(4) Orders expected to exceed the simplified acquisition threshold and that are set aside for small business concerns under multiple-award contracts, as described in 8.4 and

16.5;

(5) Orders, regardless of dollar value, that are set aside in accordance with sections

19.105, 19.106, 19.107, and 19.108 under multiple-award contracts, as described in 8.4 and 16.5; and

(6) Contracts using the HUBZone price evaluation preference to award to a HUBZone small business concern unless the concern waived the evaluation preference.

(d) Independent contractors. An independent contractor shall be considered a subcontractor.

(e) By submission of an offer and execution of a contract, the Contractor agrees that in performance of a contract assigned a North American Industry Classification System

(NAICS) code for—238220

(1) Services (except construction), it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract;

(2) Supplies (other than procurement from a nonmanufacturer of such supplies), it will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both supplies and services, the 50 percent limitation shall apply only to the supply portion of the contract;

(3) General construction, it will not pay more than 85 percent of the amount paid by the

Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 85 percent subcontract amount that cannot be exceeded; or

(4) Construction by special trade contractors, it will not pay more than 75 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's

75 percent subcontract amount that cannot be exceeded.

(f) The Contractor shall comply with the limitations on subcontracting as follows:

(1) For contracts, in accordance with paragraphs (c)(1), (2), (3) and (6) of this clause—

X By the end of the base term of the contract and then by the end of each subsequent option period; or

By the end of the performance period for each order issued under the contract.

(2) For orders, in accordance with paragraphs (c)(4) and (5) of this clause, by the end of the performance period for the order.

(g) A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (e) of this clause will be performed by the aggregate of the joint venture participants.

(1) In a joint venture comprised of a small business protégé and its mentor approved by the Small Business Administration, the small business protégé shall perform at least

40percent of the work performed by the joint venture. Work performed by the small business protégé in the joint venture must be more than administrative functions.

(2) In an 8(a) joint venture, the 8(a) participant(s) shall perform at least 40 percent of the work performed by the joint venture. Work performed by the 8(a) participants in the joint venture must be more than administrative functions.

(End of clause)

52.252-6 Authorized Deviations in Clauses (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation Supplement or Department of the Interior Acquisition Regulation (48 CFR Chapter 2 and 14) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014)

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C.5341 or 5 332.

This Statement is for Information Only: It is not a Wage Determination

Employee Class Monetary Wage-Fringe Benefits

Pipefitter, Maintenance $79.64 per hour (include fringe benefits)

Engineering Technician $35.64 per hour

Electrician, Maintenance $36.50 per hour

Laborer $20.47 per hour

Section J - List of Documents, Exhibits and Other Attachments

1 – Attach Pricing Sheet 2 – Attach HVAC Inventory

3 – Attach Wage Determination No.: 2015-4281 Revision No 39 dated 8/22/2026

Section K - Representations, Certifications and Other Statements of Offerors

PROVISIONS INCORPORATED BY REFERENCE

52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal

Transactions (SEP 2024)

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations—Representation

(NOV 2015) (Deviation MAY 2026)

52.209-5 Certification Regarding Responsibility Matters (AUG 2020) (Deviation MAY 2026)

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (FEB 2016) (Deviation MAY 2026)

52.219-1 Small Business Program Representations (FEB 2024) (Deviation JAN 2026)

52.228-17 Individual Surety-Pledge of Assets (Bid Guarantee) (FEB 2021)

52.240-90 Security Prohibitions and Exclusions Representations and Certifications (DEC

2025) (Deviation MAR 2026)

PROVISIONS INCORPORATED BY FULL TEXT

Section L - Instructions, Conditions and Notices to Bidders

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisiton.gov/ https://www.acquisiton.gov/

(End of provision)

PROVISIONS INCORPORATED BY REFERENCE

52.204-7 System for Award Management (NOV 2024) (Deviation MAR 2026)

52.209-7 Information Regarding Responsibility Matters (OCT 2018) (Deviation MAY 2026)

52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (SEP

2023) (MAR 2026)

1452.215-71 Use and Disclosure of Proposal Information-Department of the Interior (APR

1984)

PROVISIONS INCORPORATED BY FULL TEXT

52.252-5 Authorized Deviations in Provisions (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Defense Federal Acquisition Regulation Supplement or Department of the Interior Acquisition Regulation (48 CFR Chapter 2 and

14) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of provision)

FAR 52.233-2 Service of Protest Department of the Interior (JUL 1996) (Deviation)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Angelina Clements, Contracting Officer angelina_clements@ibc.doi.gov

The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(b) A copy of the protest served on the Contracting Officer shall be simultaneously furnished by the protester to the Department of the Interior Assistant Solicitor, Acquisitions and Intellectual Property, 1849 C Street, NW., Room 6511, Washington, DC 20240.”

(End of provision)

ADDENDUM TO FAR 52.212-1, Instructions to Offerors – Commercial Products and

Commercial Services (SEP 2023) (MAR 2026) https://www.acquisition.gov/far/part-33#FAR_33_101 mailto:angelina_clements@ibc.doi.gov

Addendum to FAR 52.212-1(b), Submission of offers. Offerors shall submit an electronic copy of the dated offer via email to Contracting Officer, Angelina Clements at angelina_clements@ibc.doi.gov and Rebecca Fentzke at rebecca_fentzke@ibc.doi.gov

1.1 with solicitation number 140D0426Q0908 in the subject block by 5:00 PM ET, September 21, 2026.

Solicitation Questions/Clarifications. Address all written questions or concerns you may have to the via email to Contracting Officer, Angelina Clements at angelina_clements@ibc.doi.gov and Rebecca Fentzke at rebecca_fentzke@ibc.doi.gov

1.2 . Any questions submitted shall identify the pertinent document (i.e. Statement of Work, Solicitation Amendment, Solicitation Attachment, etc.) and include the applicable page number, paragraph number, and/or reference with each question.

Questions regarding specific verbiage or content in the solicitation package shall include excerpts or examples from the subject matter to ensure the question is clearly conveyed.

Questions must be submitted via email to Angelina Clements at angelina_clements@ibc.doi.gov and Rebecca Fentzke at rebecca_fentzke@ibc.doi.gov

All questions are due by 12:00 PM EDT on September 18, 2026. Any questions received after this date/time will not be answered.

1.3 Quote preparation instructions: The contractor shall submit the following information with their quote.

Title Instructional Information

Volume I - Introductory Submission shall be in Microsoft Word or PDF

Volume II

Factor 1 – Technical

Reference Volume II submission instructions under paragraph

1.3.2 below.

Volume III – Factor 2: Price 1 page submission shall be in Microsoft Word or PDF.

1.3.1 – Volume I

a. Cover Page which includes the following:

• Company Name

• Contractor’s Address

• Unique Entity ID

• CAGE Number

• Point-of-contact information

• Solicitation number to which the proposal applies

b. Name and contact information of an individual who is the authorized POC for all correspondences for pre-award communications.

mailto:rebecca_fentzke@ibc.doi.gov

c. Statement of Acknowledgement that the offeror has received and reviewed all of the documents, including the base solicitation and all amendments, appendices, attachments, and all other documents for this opportunity that were provided to the contractor or referenced in the Solicitation documents.

d. Representation and Certifications. Offerors shall complete their annual representations and certifications online at www.sam.gov in the System for Award Management (SAM).

1.3.2 – Volume II

Factor 1 – Technical Approach, Personnel Qualifications, Relevant Experience:

Quoters shall submit a technical approach write-up describing their methods and procedures as follows:

Technical Approach & Understanding

• Comprehensiveness: Offeror demonstrates a clear understanding of the scope, including preventive maintenance, corrective repairs, and inventory validation as outlined in the PWS.

• Methodology: Offeror describes procedures for scheduled preventive maintenance, emergency/urgent/routine response, and initial condition assessment.

• Compliance: Offeror’s approach complies with manufacturer instructions, equipment-specific maintenance matrix, applicable codes, and all minimum requirements listed in the PWS.

2. Personnel Qualifications & Staffing Plan

• Licensing & Certification: Offeror identifies personnel holding District of Columbia licenses, EPA Section 608 certification for refrigerant handling, and jurisdictional boiler licenses.

• Project Management: Offeror designates a qualified Project Manager available during business hours, authorized to manage daily performance.

• Staffing: Offeror’s staffing plan covers all required disciplines, including use of qualified subcontractors (if applicable), and ensures coverage for emergency, urgent, and routine priorities.

3. Relevant Experience: Offeror demonstrates successful performance on similar HVAC maintenance and repair contracts, especially for government or historic facilities. Contractors must demonstrate a sufficient amount of experience in performing work that is similar in nature and complexity to the work described within this requirement. To facilitate evaluation of this, contractors are requested to submit: 1) a minimum of three examples of work they have performed in the last 5 years that are similar in nature to the scope and complexity of the work described within this requirement, and 2) a document describing the work performed on each of the projects provided so the Government can determine from the description that it was, in fact, similar to the work required under this solicitation.

Volume III - Factor 3 – Price

Pricing Sheet http://www.sam.gov/

The Offeror shall utilize the provided Pricing Sheet (Attachment 1) to propose Firm Fixed Pricing. Completion of this pricing template is required for a full evaluation of the Offeror’s quote.

In addition, the contractor shall provide a price breakdown that includes materials and a labor price matrix excel spreadsheet (unprotected).

Summary Statement – 1 page limit

Offerors shall indicate any price-related assumptions that have been made, conditions that have been stipulated, or exceptions that have been taken with the PWS or RFQ as written.

If not noted in this volume, it will be assumed that the offerors proposal reflects no price assumptions for award and agrees to comply with all the terms and conditions set forth herein. It is not the responsibility of the Government to seek out and identify assumptions, conditions, deviations, or exceptions buried within the quote. Accordingly, any price-related assumptions listed in any other volume or section shall be null and void. Any assumptions that are considered unacceptable by the Government and cannot be resolved may result in the offeror being removed from further consideration.

The Offeror may also utilize the remainder of this 1 page to include a price summary statement. This statement may go into detail on any explanations that the offeror wishes to provide on their proposed price overall or for specific items; however, this is intended to be a summary statement versus a detailed narrative.

Section M - Evaluation Factors for Award

52.212-2 Evaluation—Commercial Products and Commercial Services (NOV 2021)

(Deviation MAR 2026)

(a) Evaluation Factors

The Government intends to award to a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers listed in the relative order of importance:

1. Technical

2. Price

Quotes will be evaluated using the Lowest Price Technically Acceptable (LPTA) source selection process. The Government will first review the lowest-priced quote for technical acceptability. If the quote receives a "pass" rating for Factor 1 – Technical (compliance with all requirements of the Performance Work Statement, Technical Approach, Personnel Qualifications, Relevant Experience:), and Factor 2 – Price (reasonableness), it will be selected for award. If not, the Government will proceed to the next lowest-priced quote, continuing until a technically acceptable quote is identified. Only quotes rated "pass" for all mandatory technical requirements will be considered for award. Award will be made to the lowest-priced, technically acceptable offeror.

(b) Options. The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of Award. A written notice of award or acceptance of a quote furnished to the successful Quoter within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote’s specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Volume III - Factor 3 – Price

The price submission will not be scored or rated. Price will be evaluated in accordance with the RFO Part 12 procedures.

All assumptions, conditions or exceptions regarding price shall be included within the summary statement. Assumptions, conditions or exceptions which an offeror set forth may affect the acceptability of its quote, and as such, the government reserves the right to reject a quote on this basis.