B08_Attachment 5 - CDRL_A004_Meeting_Materials.pdf

CONTRACT DATA REQUIREMENTS LIST (CDRL)

Public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden to the Morris K. Udall and Steward L. Udall Foundation, 434 E. University Blvd STE300, Tucson, AZ 85705. Please DO NOT RETURN your form to either of these addresses. Send completed form to the government Issuing Contracting Officer for the Contract/PR No. in Block E.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP TM OTHER_X

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

1. DATA ITEM NO. 2. TITLE OF DATA ITEM

A004 Advisory Committee and Subcommittee/Working Group and Community/Public Engagement Meeting Facilitation Plan

3. SUBTITLE

Advisory Committee Meeting Agenda and Summaries

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE

NA

7. NOT USED 9. DIST STATEMENT 10. FREQUENCY 14. DISTRIBUTION

REQUIRED See Block

12. DATE OF FIRST SUBMISSION

See REMARKS section for timelines

a. ADDRESSEE

b. COPIES

8. NOT USED 11. AS OF DATE 13. DATE IF SUBSEQUENT SUBM. final See Block 16 draft reg repr

TM 1 1

COR 1 1 Meeting Materials: Facilitation Plan, or equivalent, will include meeting goals and objectives, meeting location and logistics considerations, identification of required speakers, materials being reviewed content, and materials required from CDRL A003. Facilitation plan shall include any relevant guidance required on how the meeting will be run and the role of the Forest Service, if any.

As appropriate printed copies of meeting materials, which may include: Udall Foundation evaluation forms (provided by the Government), name tags and cards, table tents, signage, comment cards, and sign-in sheets.

Meeting documents (e.g., draft recommendations, presentations, process diagrams, milestones, timelines, or other planning tools for the meeting).

DUE: DRAFT Facilitation Plan and soft copies of meeting materials required 45 calendar days before the meeting.

A revised DRAFT is due 7 Calendar days after receipt of comments from Udall Foundation (if comments not received, or if comments are not received timely to allow finalization, the DRAFT becomes the FINAL).

Hard copies of meeting documents shall be ready for distribution to meeting participants 1 Calendar day prior to meeting. Deliverables in electronic form shall be in the formats compatible with Microsoft office applications, including Word, Excel, PowerPoint, and Access and submitted to the NCECR PM and COR by the due date specified in this CDRL.. Documents and reports shall be delivered in electronic format, at a minimum, and in hard copy when requested in the Contract Data Requirements List (CDRL) (s). The documents shall be free from locks or protections that would prevent (or inhibit) text being copied or edited by the Government after finalized. All titled vested in each of the following documents transfers to the Government upon acceptance of each deliverable.

15. TOTAL --------------- > 2

I. APPROVED BY J. DATE G. PREPARED BY

Elisa Baca

H. DATE

4/14/23

UDALL Form 1423-1, FEB 2021 Previous editions are obsolete Page 1 of 1 Pages baca Cross-Out