Award Information

This is an Award Information file related to a Learning Management System procurement issued by Houston County School District in Georgia. The district seeks proposals for an LMS capable of supporting up to 30,000 users, including Pre-K-12 students, faculty, school-based administrators, central office staff, and parents across 39 elementary, middle, and high schools plus multiple district sites. The system must support content migration from the district's existing Google Classroom and Microsoft SharePoint environments and generate parent-interaction analytics. Proposals were due February 22, 2023, at 2:00 p.m. Eastern Time, with written questions due by February 10, 2023, and responses posted by February 14. Vendor demonstrations were scheduled for March 6, 2023, with award anticipated no later than April 18, 2023. The initial contract term runs one year from award through the end of the current calendar year, with automatic renewal on January 1 of each subsequent year for a total not to exceed five years, plus an option to extend up to three additional months after the final contract year.

Financial proposals must itemize LMS system cost, recurring yearly maintenance fees beginning in year two, installation fees, training, support fees, and any additional costs. Disaster-recovery capability is a key service metric requirement. Proposals must be submitted in two separately sealed packages: technical submission (original plus two copies) and financial proposal (one copy), with one USB flash drive containing all documents. The district will accept VISA payment if vendors indicate acceptance. All vendors must comply with federal work authorization requirements under O.C.G.A. 13-10-91, certify non-debarment status, and meet mandatory federal compliance requirements including 2 CFR 200.322 domestic-preference requirements, Clean Air Act and Clean Water Act compliance, lobbying certification, and Executive Order 11246 equal-employment-opportunity requirements. Evaluation combines technical and financial scoring, with the highest-scoring submission identified as the apparent successful offeror.