Award Information

This Award Information document confirms the award of a Learning Management System contract by Houston County School District in Georgia. The district sought proposals for an LMS to support up to 30,000 users including Pre-K-12 students, faculty, school-based administrators, central office staff, and parents across 39 elementary, middle, and high schools plus multiple district sites. The system required content migration from existing Google Classroom and Microsoft SharePoint environments, parent-interaction analytics generation, and disaster-recovery capabilities. Proposals were due February 22, 2023, at 2:00 p.m. Eastern Time, with written questions due February 10, 2023, and vendor demonstrations scheduled for March 6, 2023. The award was anticipated no later than April 18, 2023. The initial contract term runs one year from award through the end of the current calendar year, with automatic renewal on January 1 of each subsequent year for a total not to exceed five years, plus an option to extend up to three additional months after the final contract year.

Financial proposals required itemization of LMS system cost, recurring yearly maintenance fees beginning in year two, installation fees, training, support fees, and any additional costs, with the district accepting VISA payment. The evaluation combined technical and financial scoring to identify the highest-scoring submission as the apparent successful offeror. All vendors were required to comply with federal work authorization requirements under O.C.G.A. 13-10-91, certify non-debarment status, and meet Amendment 1 mandatory federal compliance requirements including 2 CFR 200.322 domestic-preference requirements, Clean Air Act and Clean Water Act compliance, lobbying certification, and Executive Order 11246 equal-employment-opportunity requirements. Bid documents were available through BONFIRE at https://bcsdk12.bonfirehub.com/projects/new, with inquiries directed via email only.