Award Information

STAFF REPORT

Department: Public Works

Submitted By: Dennis Roland Meeting Date: June 19, 2023

AGENDA ITEM:

Invitation to Bid: 23-007 City Center Parking Garage Maintenance and Repairs

STAFF RECOMMENDATION:

Please award the contract for City Center Parking Garage Maintenance and Repairs ITB 23-007, to Metro Waterproofing, Inc. in an amount not to exceed $85,475.00 and authorize the Mayor to execute all necessary documents.

BUDGET & PROCUREMENT:

BUDGETED ITEM: YES FISCAL IMPACT: YES

INCLUDED IN CURRENT FY CPTL BUDGET: NO INCLUDED IN CURRENT FY OPRT. BUDGET: NO

TOTAL PROJECT COST: $85,475.00

APPROPRIATIONS:

ACCOUNT TITLE/NUMBER DOLLAR AMOUNT

Facility Improvements/30141100 541300 C2053 Non Allocated Capital / NA

$74,518.00 $10,957.00

EXTERNAL FUNDING SOURCES:

ACCOUNT TITLE/NUMBER DOLLAR AMOUNT

N/A N/A

$0.00 $0.00

ITEM DESCRIPTION:

BACKGROUND:

On November 15, 2021, Wiss, Janney, Elstner Associates, Inc. (WJE) performed a visual condition assessment of the Alpharetta City Center Parking Structure. The assessment primarily consisted of a walkthrough visual inspection of the exposed concrete framing elements and connections and ancillary features such as coatings and sealants throughout the structure. In addition, an overall visual survey of the exterior of the parking structure was performed. Overall, the parking structure was observed to be in good condition relative to structures of similar construction, age, and exposure. Observed reportable conditions were most commonly attributable to either environmental exposure or material behavior, such as concrete shrinkage.

SCOPE OF SERVICES:

Staff reached out to WJE and asked that bid documents be drafted addressing the immediate needs that were identified in the original assessment. WJE produced specifications, plans, scope of work, and all other necessary information needed to receive competitive cost to address the items identified as a high priority by WJE in the original assessment. The scope of work identified as the highest priority consists of joint sealant replacement, routing and sealing of cracks utilizing an epoxy injectable sealant, traffic coating replacement, and partial depth concrete repair.

BID PROCESS:

On March 23, 2023, the City advertised bids for the immediate maintenance needs as outlined by WJE's assessment. The City received three bids:

Metro Waterproofing, Inc. $85,475.00 Southern preservation Systems $123,273.25 Restocon Corporation $148,767.00

Based upon Metro Water Proofing, Inc. being the apparent low-cost qualified bidder, Staff contacted references regarding the quality of the company's work on similar recent projects. These references included:

• Emory University- work completed in 2022 on the parking garage included emergency shoring, crack and sealant repairs.

• VA Atlanta Administration Parking Deck-work completed in 2022 on the parking deck included joint sealant and traffic coating.

• Notting Hill Parking Deck-work completed in 2022 included structural stabilization and modifications, sealants, and traffic coating.

After checking references, staff feels confident that Metro Waterproofing, Inc. can complete the scope of work outlined in the bid documents.

OPERATIONAL IMPACTS DURING PROJECT:

All work will take place during the day. During repairs, some parking on certain levels will not be accessible and the new traffic coating will have to cure 5-7 days prior to allowing traffic on it. The traffic coating is located on level 3 of the parking deck and will require approximately 10 spaces to be closed off until fully cured. All levels will require parking spaces at some point during the repairs to be inaccessible, but this should not be for multiple days or levels and the contractor will work one level at a time. The contractor will open everything up prior to leaving each day.

The expected duration of the project is six weeks.

ALTERNATIVES:

Mayor and City Council have two options available to the recommended action.

1. Redefine the scope of services and rebid the project.

2. Withdraw the bid and delay further action. It should be noted, however, that delaying action is likely to result in the need for more intensive repair and maintenance.

ATTACHMENTS:

1. Metro Waterproofing Contract ITB 23-007

2. Parking Structure Repairs and Waterproofing Plans and Project Manual

3. Metro Waterproofing Bid Docs