Addendum 3

C E N T R A L S E R V I C E S

P.O. BOX 447 ALBANY, GA 31702 | PHONE: 229.431.3211 | FAX: 229.431.2184 | www.albanyga.gov

10/18/2022

TO: ALL POTENTIAL BIDDERS

SUBJECT: DRISKELL PARK

Invitation to Bid Ref. #23-007

ADDENDUM NO. 3

The items contained in this addendum are added to and/or deleted from and become part of the specifications and proposal documents for the above-referenced Invitation to Bid.

Bidders must acknowledge receipt of the Addendum on the Bid Form, located in the invitation to bid, when the bids are submitted.

NARRATIVE:

This addendum includes revised drawings, clarifications and responses to questions received prior to issuance of the addenda, and responses to substitution requests received prior to issuance of the addenda.

Clarifications

1. Not applicable.

Project Drawing Revisions

1. General

a. Not applicable.

2. Architectural

3. Site

Project Specification Revisions

1. Section 000004: Supplementary Conditions: 19.) SPORTS LIGHTING SYSTEMS

a. Replace in its entirety. “The general contractor to provide labor and materials for the installation of sports lighting systems at the multi-purpose field within the park. The general contractor is to coordinate with the Owner and their respective installer to facilitate scheduling, storage/delivery, access, and powering of these systems. The general contractor is responsible for the provision of all electrical equipment indicated on the contract documents for the powering of these systems, including panels, and conduits with pull strings to within three feet of the proposed pole locations. The general contractor will be responsible for the provision of footings, poles, fixtures, wiring, control cabinets and pedestrian lighting fixtures attached to sports light poles.”

Received Bidder Questions 1.

Attachments

1. General:

2. Specification Sections:

a. See Section 000004.

3. Drawings:

4. Exhibits:

5. CAD Files:

LD# 20091-1 – DRISKELL PARK

SUPPLEMENTARY CONDITIONS - SECTION 00 00 04

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SECTION 00 00 04 – SUPPLEMENTARY CONDITIONS

GENERAL

1.) ACTIVE FACILITIES:

Driskell Park is an active City of Albany facility that is currently open for public use. The Owner requires that the following facilities remain open and accessible for public use: Existing Pool Building.

The contractor is responsible for providing security fencing, signage, and any other measures necessary to secure the jobsite and protect the safety of the public utilizing the park. Fencing shall be properly secured using adequate sandbags to anchor the fence and clamps on posts of adjoining panels to secure the fence. The contractor shall keep the work area and adjacent areas clean at all times. Clean up operations shall be conducted on a consistent basis. The contractor shall conduct the construction operations with the appropriate level of care to ensure the safety of the public utilizing the facility. Employees of the contractor and any subcontractors shall be cognizant of the fact that the park is open to the public and conduct themselves in an appropriate manner.

It is understood that portions of the existing park may need to be temporarily closed in order to execute the scope of work provided in the contract documents. Where temporary closures are required, the General Contractor is to submit written notice to the Owner no less than 30 days in advance. The written notice is to specify area(s) of temporary closure, alternative access routes for public access to existing facilities and a specified duration of closure. Where required, the General Contractor is responsible for coordination with emergency service agencies (fire department, police department, etc.) to receive approval for such temporary closures.

2.) FEES:

The General Contractor is responsible for any and all fees associated with construction. The General

Contractor is responsible for contacting all applicable utility agencies and permitting agencies to determine applicable project fees for inclusion in the Lump Sum Base Bid. The Owner is not obligated to pay additional funds to the General Contractor for failure to include these costs in the bid.

3.) EROSION, SEDIMENTATION AND POLLUTION CONTROL MAINTENANCE:

The Contractor is solely responsible for installing and maintaining erosion, sedimentation, and pollution controls for the project. No payment will be made for any portion of the project for which temporary erosion, sedimentation and pollution controls are not properly installed and maintained.

Any fines or delays for non-compliance of erosion control measures levied by any agency shall be the responsibility of the Contractor.

The contractor shall sign the NPDES Notice of Intent as the operator for the project. The contractor is solely responsible for compliance with all aspects of the NPDES permit including installation, maintenance, all inspections, storm water sampling and documentation required by the permit.

Copies of all inspections, reports, submittals, etc. shall be provided to the Owner. Any enforcement actions, including fines, issued by regulating authorities for failure to comply with the terms of the permit or due to any other issues related to erosion control are the responsibility of the contractor.

4.) CONTRACT DRAWINGS AND PROJECT MANUAL:

The Contractor will receive an electronic (.PDF) copy of the plans and project manual from the Owner.

The Contractor is responsible for ensuring that any reproductions of the contract drawings are to scale. Hardcopies of wet-stamped permit approved drawings will be provided by the Owner where required by permit officials.

00 00 04 - 2 The General Contractor is responsible for becoming familiar with the requirements of all construction documents, which includes drawings, bid and contract documents, specifications, and all addenda.

Letter prefixes for each drawing sheet indicating the engineering discipline are for convenience only.

Information affecting the scope of work for all trades will be found throughout all documents and is not limited to only those documents with the appropriate letter prefix. The General Contractor is responsible for providing subcontractors all necessary information and drawings.

The drawings and specifications are complementary to each other and what is called for by one shall be as binding as if called for by both. In a discrepancy exists between the drawings and specifications, the higher cost shall be included, and the Owner notified of the discrepancy.

5.) EXPERIENCE REQUIREMENTS FOR GENERAL CONTRACTOR:

The Bidder shall have completed construction of a minimum of three (3) projects of similar size and complexity within the past five (5) years. Contractors are to include project reference forms for no less than three (3) and no more than five (5) in their bid submittal package. Project reference forms will be limited to one page per project and include the following information: project name, project location, summary scope of work, original contract price, final contract price, original contract period, final contract period, and current reference contact information for the project Owner.

6.) EXPERIENCE REQUIREMENTS FOR SPORTSFIELD CONTRACTOR:

The bid submittal package shall include contractor experience information. Refer to Specifications

Section 329250 – Sportsfields for contractor experience requirements.

7.) EXPERIENCE REQUIREMENTS FOR ATHLETIC FIELD SURFACING CONTRACTOR:

The bid submittal package shall include contractor experience information. Refer to Specifications

Section 31813 – Athletic Field Surfacing for contractor experience requirements.

8.) EXPERIENCE REQUIREMENTS FOR ATHLETIC COURT CONTRACTOR:

The Bidder shall have completed construction of a minimum of three (3) projects of similar size and complexity within the past five (5) years. Contractors are to include project reference forms for no less than three (3) and no more than five (5) in their bid submittal package. Project reference forms will be limited to one page per project and include the following information: project name, project location, summary scope of work, and current reference contact information for the project Owner.

9.) GRASSING:

Establishment of permanent vegetation in accordance with the contract documents must be accomplished at the date of substantial completion. Refer to project specifications Section 329200-

Lawns and Grasses for additional requirements.

10.) UTILITIES:

The General Contractor is responsible for coordination with utility providers, temporary and permanent service connections, and verification of sizes and locations of connection points. If required, traffic control is the responsibility of the General Contractor and shall be in compliance with the current edition of the MUTCD and any requirements of local and state officials.

All costs associated with the provision of temporary and permanent service shall be the sole responsibility of the General Contractor. The contractor shall apply for and establish accounts for utilities serving the facilities during construction. Utility costs during construction are to be included in the Contractor’s bid and the Owner shall have no obligation to compensate the Contractor for utility costs during construction. Upon the Owner’s acceptance of buildings and facilities at the time of substantial completion, the accounts shall be transferred to the name of the Owner.

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11.) LOCKSETS:

All locksets, latches, deadbolts, padlocks and cores shall be small format, ICC rated, KABA compliant and in conformance with City Standards and shall be compatible with the City’s keying system. All keyed cylinders shall be provided with temporary construction cores for use during construction.

Removable temporary plastic cares will not be permitted. The General Contractor shall be responsible for furnishing and installing permanent cores prior to substantial completion. Permanent cores shall be the same finish as the lockset finish.

12.) SCHEDULE OF VALUES:

After award of contract, the General Contractor shall submit a Schedule of Values, identifying costs for meaningful areas of the Work, such that progress payments can be easily evaluated, as determined by the Owner. The Schedule of Values shall be broken down in sufficient detail to facilitate a thorough review.

The Schedule of Values shall specifically include any unit prices identified in the contract.

13.) CONSTRUCTION LAYOUT:

The Contractor is responsible for all construction layout and control for the project. Layouts of construction items must consider all elements of the Work adjacent and/or in close proximity; e.g.

catch basins must be located for proper relationships with curb and gutter, etc.

The Contractor shall proceed with construction layout in such a manner that discrepancies between construction items, existing built features and site conditions that are in conflict with the plans may be examined by the Owner’s Representative prior to construction of items in conflict. Failure to notify the Owner’s Representative of conflicts prior to constructing items will result in all remedial actions being paid for by the Contractor including but not limited to additional materials, reinspection fees, professional service fees and survey cost by all parties to the projects.

14.) MULCH MANAGEMENT:

Should the Contractor decide to stockpile mulch derived from the clearing operations on the site, or mulch delivered from off site, he is responsible for managing the stockpiled mulch to prevent combustion of the material. Should the stockpiled mulch materials ignite and/or burn, Contractor shall be responsible for extinguishing the fire and redistributing the stockpile appropriately to prevent future combustion. Repair of or replacement required due to damage to the property or adjacent properties will be the responsibility of the Contractor.

15.) TOPOGRAPHIC MAPPING:

The topographic mapping utilized for the development of these construction documents was compiled via LIDAR survey unless noted otherwise. These surveys were prepared following standard survey practices and standards and are the best available information on the site. It is the belief of the

Designer and the Owner that the information is correct, but neither party warrants or implies a level of accuracy beyond standard surveying practices. The contractor shall visit the site to review the site topographic conditions and conduct verification surveys if so desired prior to the bid to verify the accuracy of the information provided. Topographic variations discovered after bidding will not be grounds for additional compensation.

16.) EARTHWORK:

Contractor is responsible for all grading shown on the plans, unless noted otherwise. The Contractor shall conduct his own quantity take off based on the Bid Documents. Earthwork related quantities shown on the plans (if any) are provided for reference only and shall not be utilized for bidding purpose. Any haul-off of excess materials or import of materials needed to complete the grading shall be by the contractor. Should the contractor import materials from any another site, the contractor

00 00 04 – 4 shall provide sample(s) to the materials testing firm for testing and approval. Refer to specifications

Section 310000- Earthwork for additional requirements.

The Contractor is here informed that if the Synthetic Turf Alternate is selected by the Owner, haul-off of excess materials are to be included in Synthetic Turf line item with no additional cost to the Owner. Contractor to coordinate with the Owner in the event excess material is needed at a different location up to (5) miles.

17.) GEOTECHNICAL REPORT:

A subsurface investigation has been performed at the site and a report is included in another section.

This investigation was conducted, and the reports obtained, solely for design purposes. The use and interpretation of this information will be entirely the responsibility of the using party. Neither the Owner nor any Designer on the project is responsible for variations in the subsurface conditions. Bidders shall decide for themselves the character of the material to be encountered.

18.) ENGINEERING BY THE CONTRACTOR:

The General Contractor is solely responsible for the design, engineering, permitting and construction of pre-engineered structures, and other improvements, as identified in the contract documents. All drawings must be sealed by a Professional Engineer registered in the State of Georgia. Additionally, all soils and materials testing associated with the design and construction of these elements shall be responsibility of the General Contractor and shall be provided in accordance with the recommendations of the manufacturer and professional engineer. The General Contractor is responsible for ensuring that the design, engineering, and construction considers all existing and proposed conditions.

19.) SPORTS LIGHTING SYSTEMS

The general contractor to provide labor and materials for the installation of sports lighting systems at the multi-purpose field within the park. The general contractor is to coordinate with the Owner and their respective installer to facilitate scheduling, storage/delivery, access, and powering of these systems. The general contractor is responsible for the provision of all electrical equipment indicated on the contract documents for the powering of these systems, including panels, and conduits with pull strings to within three feet of the proposed pole locations. The general contractor will be responsible for the provision of footings, poles, fixtures, wiring, control cabinets and pedestrian lighting fixtures attached to sports light poles.

20.) PLAYGROUND EQUIPMENT AND SURFACING

The Owner intends to procure labor and materials from a third-party contractor for the installation of playground equipment, surfacing and subdrainage at the playground area. The general contractor is to coordinate with the Owner and their respective contractor to facilitate scheduling, storage/delivery, and access. The general contractor is responsible for providing subdrainage connection point as indicated on the drawings.

21.) A/V AND LOW VOLTAGE SYSTEMS

The Owner intends to procure labor and materials from a third-party contractor for the installation of A/V and Low Voltage systems. The general contractor is to coordinate with the Owner and their respective contractor to facilitate scheduling, storage/delivery, and access.

22.) MURAL INSTALLATION COORDINATION

General Contractor shall coordinate with the city-provided contractor/vendor, Chris Johnson, (864)

710-7133, chrisjmfa@gmail.com, or approved equal, for the installation of the Charles Driskell Mural located within the Community Center. The general contractor shall coordinate with the Owner and their respective contractor/vendor to facilitate scheduling, storage/delivery, and installation access.

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23.) SUBMITTALS:

After award of contract, the General Contractor shall submit a Submittal Schedule for review by the

Designer and the Owner. The Submittal Schedule shall provide sufficient detail to convey anticipated submittal distribution and return dates, applicable project specification section and a unique identification format for each submittal. The General Contractor is responsible for collecting and submitting project submittals for review in a timely manner to facilitate implementation of the

Contractor’s schedule for construction. The Designer reserves the right to review submittals for up to fourteen (14) business days following the receipt of any submittal. Refer to specifications Section 013300- Submittal Procedures for additional requirements.

Submittals by the Contractor shall be compiled in a manner to convey all pertinent information for a product, system or assembly or trade in a single document; e.g., product data, certifications, warranties, samples, shop drawings, etc. for fencing must be submitted together as a single submittal.

24.) CONTRACTOR REQUESTS FOR INFORMATION:

Contractor Requests for Information (RFI) shall contain sufficient detail to convey specific issues/clarifications for consideration by the Owner and the Designer. Requests for Information must contain a reference to specific plan sheet(s) or specification sections and indicate potential impacts to project costs or schedule. Responses to Requests for Information will be returned by the Designer in a timely manner; however, the Designer reserves the right to review the requests for up to seven

(7) business days following the receipt of any RFIs.

25.) AS-BUILT DRAWINGS AND DOCUMENTATION:

The General Contractor is responsible for furnishing and submitting as-built documents as required by permit officials. The Contractor shall contact permit officials to determine their requirements.

Additionally, the Contractor shall provide as-built documents where required in the contract documents. Refer to specifications Section 017839- Project Record Documents for additional information.

26.) CERTIFICATE OF OCCUPANCY:

It shall be the Contractor’s responsibility to ensure all required inspections and submittals are completed in a timely manner in order to receive a Certificate of Occupancy or other required final acceptance documents. The Contractor shall contact and coordinate with local officials and any other authorities to identify all final inspections and submittals required. The Contractor shall obtain a final sign off from the special inspections testing firm and submit it to the Designer for final review and certification. Upon completion of all inspections, submittal, and approval of all required as built documents or any other items required by the City, the Contractor shall obtain the Certificate of

Occupancy from and deliver it to the Owner’s representative.

27.) OMISSIONS:

Omissions and Errors from the drawings, and /or specifications, or the mis-description of details of work which are manifestly necessary to carry out the intent of the drawings and/or specifications, or which are customarily performed, shall not relieve the Contractor from performing such omitted or mis-described details of the work, but they shall be performed as if fully and correctly set forth and described in the drawings and specifications.

END OF SECTION 000004

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End of Addendum