Attch 1 - Statement of Work.docx

DEPARTMENT OF STATE

SCOPE OF WORK FOR

DOMESTIC DESIGN/CONSTRUCTION SERVICES

DEPARTMENT OF STATE

SCOPE OF WORK FOR

DOMESTIC DESIGN/CONSTRUCTION SERVICES

(Continued)

PROJECT TITLE: FRC-133-WHA_EX_FRC-1024

LOCATION: 4000 N Andrews Avenue, Oakland Park, FL 33309

DATE: June 16, 2026

Customer: Bureau of Western Hemisphere Affairs (WHA)

Location: 4000 N Andrews Avenue, Oakland Park, FL 33309

ProjNet File Name: 133-WHA_EX_FRC-1024

Scope: The overall purpose of the project is to combine the current training Room #135, and recently vacated office spaces in Rooms #133. The two spaces were historically one space. This project will return the spaces to original configuration. Office walls in Rm #133 will be demolished (shown on plan). Partition wall between 133 and 135 to be demolished to the elevation of lowest ceiling elevation (shown on plan). Remaining bulkhead will be wrapped with drywall and painted. All fixtures, such as doors and door hardware, shall be turned over to onsite DOS representative. Any items not desired by representative, shall be hauled away. Storage/Equipment Room in Rm 135 will remain intact. Additional office to be built adjacent to the Storage/Equipment Room (shown on plan). Current entrance, Door 133 to be closed and relocated (shown on plan). New entrance to be built into an inset cove to allow proper egress (shown on plan). Existing Door 137 will also be inset to provide proper egress. Pass through doors will be added from Rm 131 to Storage Rm (shown on plan). Another Door will be added from Storage Rm to New Training Area. Paint and Flooring finishes will be refreshed and replaced, respectively. All walls within the new training area will receive 2 coats of paint. Portion of wall in hallway, disturbed by door relocations, will receive 2 coats of paint to match existing. Existing flooring to demolished in both Rm #133 and #135. New carpeting to be installed throughout the New Training Room (shown on plan). Carpet to extend into the cove, terminated at hallway. All electrical and data drops within the walls that are being demolished will be relocated per provided plans(shown on plan). Motion detectors tied to lighting within Rm 133 will be disconnected, and 2 new 3-way light switches will be installed (shown on plan).

Total Period of Performance: 180 calendar days

II. CONTRACTOR’S RESPONSIBILITY

The bid proposal shall also identify the contractor’s team and key personnel that will be assigned to the project. Subsequent changes to the team and/or key personnel shall not be made without prior notification and approval by the COR or Contracting Officer.

In accomplishing the Scope of Work, the services that the Contractor is required to provide include, but are not limited to, those described or specified herein. The services described or specified will not be deemed to constitute a comprehensive specification having the effect of excluding services not specifically mentioned.

Utilizing professional procedures and practices, the Contractor will prepare documents/products as described herein. The contractor agrees to furnish the highest quality of skills, exercise sound judgment, and perform all required services in the most effective, efficient, and economical manner consistent with the interests of the Government.

All formal submissions are to be reviewed and coordinated with the Project Manager for concerns such as design, space utilization, fire and life safety, construction costs, and ADA/handicapped accessibility and shall be in accordance with local building codes and fire and life safety and environmental guidelines.

As a minimum, the Contractor shall use the following standards and guidelines:

· The Federal Property Management Regulations (FPMR 101‑17), "Assignment and Utilization of Space”.

· GSA PBS P-100, "Facilities Standards for the Public Buildings Service”.

· Latest version of “Domestic Design Guidelines and Harry S Truman Building Standards”.

· Latest version of “Department of State Furniture Typical and Standards”.

· Leadership in Energy and Environmental Design (LEED) principles. Specific requirements are discussed in Section VIII, Construction Documents.

Documents of Record will be included in every project. The cost for these tasks should be included in the price for each task. Price should also include the cost of professional services, clerical services, and report preparation.

All dimensions will be in Imperial Units. All drawing sheets must contain the following information:

1. A title block with the project title.

2. DOS contract numbers.

3. Date of submissions and revisions.

4. Approval block, note block, scale, north arrow, and legend block (as required).

5. Building key plan indicating building area.

The Contractor should be prepared at no additional cost to provide any requested information on disk. The software being used by Real Property Management (RPM) at this time is Access, Excel, Word, Microsoft Project, and AutoCAD. Files should not be compressed unless the software to decompress the files is included with the deliverable.

The contractor is required to keep an open dialogue with the Project Manager and/or Contracting Officer’s Representative (COR), particularly in areas relating to utilization rates, schedule slippage, FPMR policies, and conflicts regarding Department of State (DOS) guidelines. The contractor is required to notify the Project Manager and/or COR when problems arise and offer possible solutions.

III. SCOPE OF SERVICES

Using industry standard procedures and through interviews and coordination RPM Project Manager and the customer’s designated point of contact, the Contractor will develop project documents, and provide construction services to deliver the products listed in this SOW.

IV. PROJECT SCHEDULE

The Contractor shall develop a project schedule based on work package durations, for approval by the Project Manager and/or COR. This schedule will show elapsed task time and milestone dates and broken down by month, week, and day and will indicate all Federal holidays. The start of each project is from the project kick-off meeting. The Project Manager will set up the kick-off meeting no later than 1 week from receipt of award.

The Contractor is responsible for maintaining the schedule throughout the course of the design project. The Project Manager and/or COR shall be notified immediately if schedule slippage is expected. The Contractor shall submit a recovery schedule within two (2) working days after the Project Manager and/or COR authorizes the revision.

All schedules must be produced on Microsoft Project or compatible Software. An electronic version of the schedule shall be transmitted to the Project Manager and/or COR.

V. DESIGN AND CONSTRUCTION COST ESTIMATES WITH QUANTITY TAKE-OFFS

The design and/or construction cost estimate shall be a detailed cost estimate in the Contractor's format listing detailed descriptions, units, and quantities of work, unit cost and total cost of the material, labor and equipment required for each line item of work, and all associated indirect, general and administrative charges and fees.

VI. Government Furnished Documents The following documents are provided to the contractor to facilitate and assist in completion of this contract:

1. Current Architectural layouts

2. Proposed Architectural layouts

3. Current Electrical layouts

4. Proposed Electrical layouts

5. FRC A/E Facility Analysis 8.3.21

6. RPM has determined that the existing CAD files are not as-built drawings and vary from existing conditions; the Contractor must verify all information in the field before proceeding with subsequent tasks.

VII. REVIEW AND APPROVALS:

A. The normal required review time by the Project Manager is five (5) working days.

B. Formal approval is required for:

· Demolition Plan

· Electrical Layout

· New Wall Layout and Sections

· Finish Selections C. All formal submissions are subject to update and edit to reflect comments provided by the Project Manager. It is a requirement of this work order that submittals be corrected to include additional input/formatting from the Government. Any corrections shall be made within five (5) working days and returned to the Project Manager for approval.

D. Contractor shall provide written replies to comments within three workdays from receipt.

VIII. REVISIONS:

A. Prior to approval by the Project Manager of the documents listed in this work order, the Contractor shall correct or revise any drawings and documents, without additional fees to comply with the provisions of this work order. All submissions are subject to update and editing to reflect the Government's responses.

B. The Government shall not be liable for any additional Contractor costs due to changes or revisions in the requirements of this work order; which would increase the scope of services as originally negotiated and agreed to; unless such changes or revisions are authorized and approved by the Contracting Officer in writing. All requests for changes or revisions received by the Contractors shall, therefore, be referred to the Contracting Officer for their approval.

IX. SLIPPAGE:

A. The Government anticipates that this work order will be completed within the established schedule. Failure to complete a task within a given period constitutes slippage.

B. The Contractor is required to report immediately to the Contracting Officer, with notice to the Project Manager and COR, when slippage in the schedule is evident and how the time can be made up to meet the schedule. If the schedule must be revised, a revised schedule shall be submitted for approval within three (3) working days of agreement between the Contractor and Contracting Officer.

UNCLASSIFIED

A/OPR/RPM

Printed: 08/18/2026