Attachment P - AutoBid Vendor Instructions.pdf

GSA Office of Motor Vehicle Management Center for Automotive Acquisition

FY 2023

AutoBid https://AutoVendor.fas.gsa.gov

• AutoBid is a secure online application for submitting offers to GSA Automotive.

• Vendors must have a Dun & Bradstreet (DUNS) number and should be registered in the System for Award Management (SAM).

• AutoBid Opening and Closing dates are determined by GSA’s Office of Acquisition

Operations.

• Vendor is responsible for the accuracy of data submitted.

• After Final Closing, the vendor cannot make changes to their offers in AutoBid.

About AutoBid

How do I access AutoBid?

To access AutoBid, log into AutoVendor: https://AutoVendor.fas.gsa.gov

To request an AutoVendor Account, email automotiveedi.partnerships@gsa.gov with the following information.

1. Company Name

2. DUNS Number

3. Address

4. Business Size (small or large)

5. User’s Name(s)

6. Telephone

7. Fax (unless an EDI vendor, this is the number orders will be faxed to)

8. Email

Forgot Password?

No need to obtain a new user id, however, you will be required to obtain a new password because of security requirements.

https://autovendor.fas.gsa.gov/ mailto:automotiveedi.partnerships@gsa.gov

Selecting a Vehicle Type

• Select AutoBid drop down and click on “Vehicle Type.”

• A list of vehicle types will appear to the right.

Selecting a Schedule Line

• A list of schedule lines will appear for the vehicle type, select one to view details

Minimum Vehicle Requirements

• Displays the GSA minimum standards and OEM provided data for each item.

This information cannot be modified in AutoBid. Contact the appropriate GSA engineer if you have any concerns about this data.

Bid Detail

• Enter vehicle and pricing information.

Other Features

• Where applicable, this tab contains additional information commonly required by our customers. This data is not part of the GSA Federal Vehicle Standards.

Enter data as requested. All fields must be updated.

Optional Equipment

• Click the OEM drop-down to update the Option Type, and enter a price for the new model year. (The package option includes and excludes other options).

Additional information such as MPGs are requested for applicable options.

Conflicts

• For package options, indicate the options that are included, excluded or required for the package. Only options that are flagged as part of a package under the

“Optional Equipment” tab are included in the “Select Option” drop down box. To add an option, go to the “Optional Equipment” tab and change the “Option Type.”

Conflicts, Excludes

1. Select the first option from the drop down box to which you would like to add exclusions. For example 1611, OEM Export Documentation Fee.

2. Click on the Excludes button

3. From the second set of drop down boxes, select the options that cannot be ordered with the package option.

For example (1611 excludes CNSH and CNS). The second set of drop down boxes will only contain available

GSA options for the selected standard item.

4. Hit the <Save> button to display input.

5. You can click the Edit link next to the display to add additional excluded options or to delete a set of exclusion.

Conflicts, Includes

1. Select the option from the drop down box that you would like to add inclusions to.

For example AP, Adjustable Pedals.

2. Click on the Includes button

3. From the second set of drop down boxes, select the options that are included with the package option. These are options that the customer will automatically receive with the package option. For example (AP includes CRTS, PWL, RAD, RKE, RS, SRG). The second set of drop down boxes will only contain available

GSA options for the selected standard item.

4. Hit the <Save> button to display input.

5. You can click the Edit link next to the display to add additional included options or to delete a set of inclusions.

6. GSA will not assume that one inclusion implies another. You must enter inclusions in both directions if applicable. For example, if D3 includes D7. GSA will not automatically assume that D7 includes D3.

Conflicts, Package Type Requires

1. Select the option from the drop down box that you would like to add requirements

to. For example PT, Power Take Off Opening.

2. Click on the Requires button

3. From the second set of drop down boxes, select the options that must be ordered to obtain the package option. For example (PT requires E5 and D3).

4. Hit the <Save> button to display input.

5. After you hit the <Save> button, you will notice a new button appear on the screen. <Add New ‘OR’Set>. Use this feature if an option requires one set of options or another set. For example. T6 requires E5 or YD. PT requires (E5 and

D3) or (YD and D3).

6. You can click the Edit link next to the display to update or delete your requirements list. You will also notice the new buttons <Previous Or Set> and

<Next OR Set> for you to toggle through your OR conditions for a selected option.

Clarifications

• You may type out additional clarifications under this tab. Only use this tab for clarifications that do not involve collision (inclusion, exclusion, requirements) of other options. Examples include but are not limited to: delayed build dates, special instructions for delivery outside of the continental US, or limitation on options going to specific states. Do not use this tab to list exceptions to solicitation provisions.

Colors

• Enter colors offered to the customer at no cost. Do not list colors that require an additional cost. If a cost is associated with a color, an option code must be created for the color in the “Optional Equipment” tab.

Pictures and Documentation

1. You can enter up to

10 pictures or load documentation.

2. The pictures must be in JPEG format. If you upload a picture in GIF format, it will upload as a document and will not be converted to a thumbnail.

3. The first picture, sequence number 1, will be the picture you will see as a thumbnail in the AutoChoice screen.

4. You can rearrange the sequence of the pictures and upload/delete pictures.

Pictures and Documentation Maintenance

• Mouse-over thumbnails to see a larger image.

• To see slideshow of all the uploaded pictures, double-click on one of the photos.

• Rearrange button: User can modify the sequence order of the pictures to be displayed in AutoChoice by editing the sequence number. The thumbnail in the first position is what will be displayed in the AutoChoice screen.

• Delete Button: User can delete unwanted pictures by selecting one or more pictures and then selecting the “Delete” button.

• Refresh Screen: After loading the pictures, you will need to press the Refresh

Screen button to see the latest uploaded pictures and documents.

• Upload Image/Doc: Selecting this button will upload the jUpload program in another window. This program gives you the ability to load pictures and supporting documentation. This feature is described in detail in Paragraph1 and

Paragraph 2 above.

General AutoBid Notes

• The bottom of each page contains the following buttons:

• “Print Friendly” – Use to print a copy of the current page.

• “Save“ – Use to save the current page.

• “Send to GSA” – Use to submit the entire item to GSA. It’s not necessary to click “Send to GSA” on each tab. You only have to

“Send” once per Model.

• The bottom of the Bid Detail tab contains a “No Bid” button. Click this button if you wish to enter a “No Bid” for an item.

• The left column on each page contains quick links to each Vehicle Type.

• The left column on each page also contains links to the following reports:

• The “Checklist Report” indicates which items have been submitted ot GSA and which items are still pending.

• “Print Current Schedule Line” prints all of the tabs for the current standard item.

• Print All (Proof Copy)” provides a report of all items. Use this report to proof your items before submitting to GSA.

• “Print All (Final Copy)” provides the hard copy submission of all items that you are required to submit to GSA. Print this report after submitting your items to GSA.

• Problems take time to investigate. Please report as soon as you find a problem.

CARS Line: 844-472-1200

Vehicle Buying: vehicle.buying@gsa.gov

Still have Questions or Need More Information?

mailto:vehicle.buying@gsa.gov