47QMCA22R0014 Amendment 003 SF30 09_21_2022.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

1 3

2. AMENDMENT/MODIFICATION NO.

AMENDMENT #003

3. EFFECTIVE DATE

SEPTEMBER 21, 2022

4. REQUISITION/PURCHASE REQ. NO.

5. PROJECT NO. (IF APPLICABLE)

6. Issued By Code 7. ADMINISTERED BY (If other than Item 6) Code

LIGHT VEHICLES ACQUISITION

GSA/FAS/QMAAA

1800 F STREET NW; HUB 3400

WASHINGTON, DC 20405

8. Name and Address of Contractor (No., street, county, State and ZIP Code (x) 9A. AMENDMENT OF SOLICITATION NO.

47QMCA22R0014

X 9B. DATED (SEE ITEM 11)

July 18, 2022

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended X is not extended.

Offer's must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15 and returning __ONE___copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or

(c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

[ ] A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

[ ] B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF :

[ ] C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF :

[ ] D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, X is required to sign this document and return _ONE_ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Program: 2023 Light Duty Vocational Trucks

Amendment #0003 to the above referenced solicitation 47QMCA22R0014 will incorporate the following changes:

1) Provide audio recording and presentation slides from Pre-Proposal Conference held on September 20, 2022.

2) Provide Questions and Answers as submitted during the Pre-Proposal Conference.

3) Revise RFP Section C.23 – Damaged-In-Transit procedures to correct the referenced attachment letters.

The POC for this amendment is Jeff Park at jeff.park@gsa.gov (202) 694-8156. All other terms and conditions remain unchanged.

Except as provided herein, all terms and conditions of the document referenced in item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

JAMES D. SANTINI

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

________________________________________ BY ______________________________________________

(Signature of person authorized to sign) (Signature of Contracting Officer)

NSN 7540-01-152-8070 30-105 STANDARD FORM 30 (REV. 10-83)

PREVIOUS EDITION UNUSABLE Prescribed by GSA, FAR (48 CFR) 53.243

Solicitation 47QMCA22R0014

Amendment 003 – Continuation of Standard Form 30

1) PROVIDE AUDIO RECORDING AND PRESENTATION SLIDES FROM PRE-PROPOSAL

CONFERENCE HELD ON September 20, 2022.

See attached for presentation slides. The pre-proposal conference recording can be found at:

https://drive.google.com/file/d/1I1rK6h-npi160NHD7QxPcnM1-RaaJP11/view?usp=sharing

2) PROVIDE QUESTIONS AND ANSWERS AS SUBMITTED IN RESPONSE TO THE RFP

**Please note: additional information is provided below from what was stated during the Pre-Proposal

Conference; please read all responses below even if you were in attendance at the Conference.

Q1: Will NMY option be handled on the form or in AutoBid?

A1: It will be done in Autobid.

Q2: Would you recommend we update GSA immediately when updates, from an OEM, are released about production or other info that could affect the final order,or would we share that information with the party that ordered that model?

A2: Yes, please update your contract team immediately regarding all release and production date changes, and do not contract the customer directly.

Q3: Is the destination charge what is listed on the window sticker, or does it refer to the freight to get the vehicle to the customer from the OEM lot or the dealer's lot?

A3: It should be the portion of the vehicle price that goes to getting the vehicle to the end destination. There should be no dealer markup on GSA vehicles.

Q4: If some colors are only available by a special ordering process, where does that info go? Special color options have special pricing and different time frame.

A4: It will be under the optional equipment tab with color code and price.

Q5: What file format do pictures need to be to upload? What is the max file size?

A5: Jpeg, the pictures you will be uploading are thumbnail pictures. The full-size pictures are already available.

Q6: Do I need to convert a pdf into a jpg?

A6: Yes, when you are submitting pictures. Converting a small thumbnail picture of pdf to jpeg might work by just changing the extension of the file name. All documents should be submitted as PDFs but pictures would be jpeg.

Q7: Is it recommended to upload OEM vehicle brochures or is there a place where a link to the brochure could be entered in Autobid?

A7: No, there is no place to add a link for pictures in AutoBid. No vehicle brochures should be uploaded in

AutoBid https://drive.google.com/file/d/1I1rK6h-npi160NHD7QxPcnM1-RaaJP11/view?usp=sharing

Q8: How will GSA handle orders cancelled by the OEM?

A8: GSA will handle these on a case-by-case basis. In order to consider a cancelation request, GSA will need detailed information directly from the OEM. GSA is understanding of the current state of the Auto Industry and will work with contractor when possible.

3) Revise RFP Section C.23 – Damaged-In-Transit procedures to correct the referenced attachment letters.

From:

The below procedures will be used for reporting vehicles received with damage sustained during transit from the vehicle suppliers’ location. These reports are referred to as damage-in-transit (DIT) claims in this document.

Please note: the Government is currently finalizing new DIT claim procedures; the current procedures as listed herein (attachments K1-K4) will remain in place until new procedures are finalized, which will be incorporated into any contracts resulting from this solicitation by bilateral modification per FAR Part 52.212-4 – Changes.

• Vehicle suppliers will be responsible for providing a single point of contact for all DIT claim submissions and inquiries. GSA will only correspond with the single point of contact identified in the contract for each respective vehicle supplier. It is therefore recommended that vehicle suppliers utilize a shared inbox or group email distribution list for their single point of contact.

• All DIT correspondence with GSA will be through email via Vehicle.Claims@gsa.gov.

• Consignees will inspect vehicles upon delivery and annotate all identifiable damage on the Bill of

Ladings (BOL)/Delivery Receipt at the time of delivery. Transportation companies must provide consignees with a Bill of Lading/Delivery Receipt and are required to allot adequate time for vehicle inspections and annotation of that Bill of Lading/Delivery Receipt with damages or other exceptions at time of delivery.

• GSA must submit completed vehicle claims to the vehicle supplier within five (5) business days, beginning the business day following the receipt of the vehicle, and will include the information identified in Attachments N1-N3.

• Only in cases when no BOL/Delivery Receipt is provided by the vehicle transporter or in cases of after-hours delivery, GSA will notify the vehicle supplier POC within two (2) business days of delivery that a vehicle claim submission will be forthcoming. This preliminary notification will include the vehicle

VIN, date of delivery, consignee location, and any identified damage.

• Vehicle suppliers are responsible for costs of transporting damaged vehicles from recipient location to dealer or other supplier-authorized facility for repair, then back to recipient location. If vehicle suppliers are unable to arrange for this transportation within fourteen (14) calendar days of receipt of the DIT claim, and GSA incurs costs to pay for this transportation, the vehicle supplier shall apply a price discount to cover all transportation costs incurred by GSA.

• Vehicle suppliers’ DIT claim remedy can be to repair vehicles at no cost to the government (including payment of all transportation costs described above), provide a price discount to cover repairs/diminution of value, or replace the vehicles. This remedy selection will be at the Government’s discretion.

• Vehicle Suppliers will provide status updates on each individual DIT claim every seven (7) calendar days.

• Vehicle suppliers must fully adjudicate the claim (accept/deny) within twenty-one (21) calendar days after receipt of the completed claim. Vehicle suppliers are further required to complete the chosen mailto:Vehicle.Claims@gsa.gov contract remedy within a reasonable time frame based on the individual circumstances of the particular claim.

TO:

The below procedures will be used for reporting vehicles received with damage sustained during transit from the vehicle suppliers’ location. These reports are referred to as damage-in-transit (DIT) claims in this document.

Please note: the Government is currently finalizing new DIT claim procedures; the current procedures as listed herein (attachments K1-K4) will remain in place until new procedures are finalized, which will be incorporated into any contracts resulting from this solicitation by bilateral modification per FAR Part 52.212-4 – Changes.

• Vehicle suppliers will be responsible for providing a single point of contact for all DIT claim submissions and inquiries. GSA will only correspond with the single point of contact identified in the contract for each respective vehicle supplier. It is therefore recommended that vehicle suppliers utilize a shared inbox or group email distribution list for their single point of contact.

• All DIT correspondence with GSA will be through email via Vehicle.Claims@gsa.gov.

• Consignees will inspect vehicles upon delivery and annotate all identifiable damage on the Bill of

Ladings (BOL)/Delivery Receipt at the time of delivery. Transportation companies must provide consignees with a Bill of Lading/Delivery Receipt and are required to allot adequate time for vehicle inspections and annotation of that Bill of Lading/Delivery Receipt with damages or other exceptions at time of delivery.

• GSA must submit completed vehicle claims to the vehicle supplier within five (5) business days, beginning the business day following the receipt of the vehicle, and will include the information identified in Attachments K1-K4.

• Only in cases when no BOL/Delivery Receipt is provided by the vehicle transporter or in cases of after-hours delivery, GSA will notify the vehicle supplier POC within two (2) business days of delivery that a vehicle claim submission will be forthcoming. This preliminary notification will include the vehicle

VIN, date of delivery, consignee location, and any identified damage.

• Vehicle suppliers are responsible for costs of transporting damaged vehicles from recipient location to dealer or other supplier-authorized facility for repair, then back to recipient location. If vehicle suppliers are unable to arrange for this transportation within fourteen (14) calendar days of receipt of the DIT claim, and GSA incurs costs to pay for this transportation, the vehicle supplier shall apply a price discount to cover all transportation costs incurred by GSA.

• Vehicle suppliers’ DIT claim remedy can be to repair vehicles at no cost to the government (including payment of all transportation costs described above), provide a price discount to cover repairs/diminution of value, or replace the vehicles. This remedy selection will be at the Government’s discretion.

• Vehicle Suppliers will provide status updates on each individual DIT claim every seven (7) calendar days.

• Vehicle suppliers must fully adjudicate the claim (accept/deny) within twenty-one (21) calendar days after receipt of the completed claim. Vehicle suppliers are further required to complete the chosen contract remedy within a reasonable time frame based on the individual circumstances of the particular claim.

mailto:Vehicle.Claims@gsa.gov