Attachment J.2 - Technical Specs.pdf

RENOVATION AND CONSTRUCTION OF

MEDICAL DEPOT/WAREHOUSE STORAGE

FACILITIES

Volume II - Technical Specifications

100% DESIGN SUBMISSION

Cover Photo: River Gee Health Depot, Nov 2022

Technical Specifications Ministry of Health Medical Storage Facilities

1 |

TABLE OF CONTENTS

A. ACRONYMS AND ABBREVIATIONS

1.0 GENERAL REQUIREMENTS

1.1 GENERAL

1.2 MEASUREMENT OF QUANTITIES

1.3 FITTING AND COORDINATION OF THE WORK

1.4 TEMPORARY UTILITIES

1.5 TEMPORARY LIGHT, POWER, AND WATER

B. POTABLE WATER FOR DRINKING PURPOSES AND NON POTABLE WATER FOR OTHER USAGE WILL BE PROVIDED BY

THE CONTRACTOR AT HIS OWN EXPENSE. THE CONTRACTOR IS REQUIRED TO HAVE SUFFICIENT QUANTITIES OF POTABLE

AND NON POTABLE WATER ON-SITE FOR ALL WORKERS AT THE START OF EVERY DAY

1.6 MATERIALS TO BE PROVIDED BY USAID

1.7 CONTRACTOR’S VERIFICATION OF QUANTITY AND DETAIL

1.8 LOCATION OF EXISTING UNDERGROUND UTILITIES

1.9 PROJECT SCHEDULE

1.10 START-UP OPERATION

1.11 VISUAL RECORDING

1.12 RECORD PLANS

1.13 SPECIAL CONTROLS

1.14 WEEKEND AND HOLIDAY WORK

1.15 PRE PROPOSAL CONFERENCE

1.16 PROJECT CLOSEOUT

1.17 SECURITY

1.18 HANDLING, DISTRIBUTION AND STORAGE OF MATERIALS AND EQUIPMENT

1.19 OCCUPYING PRIVATE LAND

1.20 OCCUPYING CITY OR COUNTY LAND

1.21 MISCELLANEOUS TESTING SERVICES

1.22 ORDER OF WORK

1.23 SHOP DRAWINGS

1.24 PERMITS

1.25 OPEN EXCAVATIONS

1.26 SUPPORT AND RESTRAINT

1.27 CARE AND PROTECTION OF PROPERTY

1.28 SANITARY PROVISIONS

1.29 SITE INVESTIGATION

1.30 CUTTING, FITTING AND PATCHING

1.31 CONTRACTOR’S REPRESENTATIVE

1.32 VISUAL RECORDING

1.33 INSPECTION OF WORK

1.34 CONTRACTOR’S GUARANTEES

2 |

1.35 PROJECT MEETINGS

1.36 SUBSURFACE INVESTIGATIONS

1.37 DAMAGE CLAIMS

1.38 PAYMENT REQUISITIONS

1.39 SUPERVISION OF WORK

1.40 FIELD OFFICES

1.41 HEALTH AND SAFETY PLAN

1.42 ENVIRONMENTAL

1.43 CONTRACTOR SUBMITTALS

2.0 SUMMARY OF WORK

2.1 RELATED DOCUMENTS

2.2 SUMMARY

2.3 PROJECT INFORMATION

2.4 WORK COVERED BY CONTRACT DOCUMENTS

2.5 WORK BY USAID

2.6 ACCESS TO SITE

2.7 WORK RESTRICTIONS

2.8 SPECIFICATION AND DRAWING CONVENTIONS

3.0 UNIT PRICES

3.1 DEFINITIONS

4.0 SUBSTITUTION PROCEDURES

4.1 DEFINITIONS

4.2 ACTION SUBMITTALS

4.3 QUALITY ASSURANCE

4.4 PROCEDURES

4.5 SUBSTITUTIONS

5.0 CONTRACT MODIFICATION PROCEDURES

5.1 RELATED DOCUMENTS

5.2 MINOR CHANGES IN THE WORK

5.3 PROPOSAL REQUESTS

5.4 ADMINISTRATIVE CHANGE ORDERS

5.5 CHANGE ORDER PROCEDURES

5.6 CONSTRUCTION CHANGE DIRECTIVE

6.0 PAYMENT PROCEDURES

6.1 SCHEDULE OF VALUES

6.2 RELATED DOCUMENTS

6.3 GENERAL COORDINATION PROCEDURES

6.4 COORDINATION DRAWINGS

6.5 REQUESTS FOR INFORMATION (RFIS)

6.6 PROJECT MEETINGS

3 |

7.0 CONSTRUCTION PROGRESS DOCUMENTATION

7.1 DEFINITIONS

7.2 QUALITY ASSURANCE

7.3 COORDINATION

7.4 CONTRACTOR'S CONSTRUCTION SCHEDULE, GENERAL

7.5 STARTUP CONSTRUCTION SCHEDULE

7.6 CONTRACTOR'S CONSTRUCTION SCHEDULE (CPM SCHEDULE)

7.7 REPORTS

7.8 SPECIAL REPORTS

7.9 CONTRACTOR'S CONSTRUCTION SCHEDULE

8.0 SUBMITTAL PROCEDURES

8.1 RELATED DOCUMENTS

8.2 SUMMARY

8.3 DEFINITIONS

8.4 ACTION SUBMITTALS

8.5 SUBMITTAL ADMINISTRATIVE REQUIREMENTS

8.6 SUBMITTAL PROCEDURES

8.7 DELEGATED-DESIGN SERVICES

8.8 CONTRACTOR'S REVIEW

8.9 USAID'S ACTION

9.0 QUALITY REQUIREMENTS

9.1 RELATED DOCUMENTS

9.2 SUMMARY

9.3 DEFINITIONS

9.4 INFORMATIONAL SUBMITTALS

9.5 CONTRACTOR'S QUALITY-CONTROL PLAN

9.6 REPORTS AND DOCUMENTS

9.7 QUALITY ASSURANCE

9.8 QUALITY CONTROL

9.9 ACCEPTABLE TESTING AGENCIES

9.10 TEST AND INSPECTION LOG

9.11 REPAIR AND PROTECTION

10.0 REFERENCES

10.1 RELATED DOCUMENTS

10.2 1.2 DEFINITIONS

10.3 INDUSTRY STANDARDS

10.4 ABBREVIATIONS AND ACRONYMS

11.0 TEMPORARY FACILITIES AND CONTROLS

11.1 RELATED DOCUMENTS

11.2 SUMMARY

11.3 USE CHARGES

4 |

11.4 INFORMATIONAL SUBMITTALS

11.5 QUALITY ASSURANCE

11.6 PROJECT CONDITIONS

11.7 MATERIALS

11.8 TEMPORARY FACILITIES

11.9 EQUIPMENT

11.10 INSTALLATION, GENERAL

11.11 SUPPORT FACILITIES INSTALLATION

11.12 SECURITY AND PROTECTION FACILITIES INSTALLATION

11.13 MOISTURE AND MOLD CONTROLC

11.14 OPERATION, TERMINATION, AND REMOVAL

12.0 PRODUCT REQUIREMENTS

12.1 RELATED DOCUMENTS

12.2 SUMMARY

12.3 DEFINITIONS

12.4 ACTION SUBMITTALS

12.5 QUALITY ASSURANCE

12.6 PRODUCT DELIVERY, STORAGE, AND HANDLING

12.7 PRODUCT WARRANTIES

12.8 PRODUCT SELECTION PROCEDURES

12.9 COMPARABLE PRODUCTS

13.0 EXECUTION

13.1 RELATED DOCUMENTS

13.2 SUMMARY

13.3 DEFINITIONS

13.4 INFORMATIONAL SUBMITTALS

13.5 QUALITY ASSURANCE

13.6 MATERIALS

13.7 EXAMINATION

13.8 PREPARATION

13.9 CONSTRUCTION LAYOUT

13.10 FIELD ENGINEERING

13.11 INSTALLATION

13.12 CUTTING AND PATCHING

13.13 PROGRESS CLEANING

13.14 STARTING AND ADJUSTING

13.15 PROTECTION OF INSTALLED CONSTRUCTION

14.0 CLOSEOUT PROCEDURES

14.1 RELATED DOCUMENTS

14.2 SUMMARY

14.3 ACTION SUBMITTALS

14.4 CLOSEOUT SUBMITTALS

5 |

14.5 MAINTENANCE MATERIAL SUBMITTALS

14.6 SUBSTANTIAL COMPLETION PROCEDURES

14.7 FINAL COMPLETION PROCEDURES

14.8 LIST OF INCOMPLETE ITEMS (PUNCH LIST)

14.9 SUBMITTAL OF PROJECT WARRANTIES

14.10 MATERIALS

14.11 FINAL CLEANING

14.12 REPAIR OF THE WORK

15.0 SELECTIVE DEMOLITION

15.1 RELATED DOCUMENTS

15.2 SUMMARY

15.3 MEASUREMENT AND PAYMENT

15.4 DEFINITIONS

15.5 MATERIALS OWNERSHIP

15.6 PREINSTALLATION MEETINGS

15.7 INFORMATIONAL SUBMITTALS

15.8 CLOSEOUT SUBMITTALS

15.9 FIELD CONDITIONS

15.10 PERFORMANCE REQUIREMENTS

15.11 EXAMINATION

15.12 DISPOSAL OF DEMOLISHED MATERIALS

15.13 CLEANING

16.0 CAST- IN-PLACE CONCRETE

16.1 RELATED DOCUMENTS

16.2 SUMMARY

16.3 DEFINITIONS

16.4 ACTION SUBMITTALS

16.5 INFORMATIONAL SUBMITTALS

16.6 QUALITY ASSURANCE

16.7 DELIVERY, STORAGE, AND HANDLING

16.8 FORM-FACING MATERIALS

16.9 STEEL REINFORCEMENT

16.10 REINFORCEMENT ACCESSORIES

16.11 CONCRETE MATERIALS

16.12 CONCRETE MIXTURES, GENERAL

16.13 CONCRETE MIXTURES FOR BUILDING ELEMENTS

16.14 FABRICATING REINFORCEMENT

16.15 CONCRETE MIXING

16.16 PREPARATION FOR PLACING

16.17 FORMWORK

16.18 EMBEDDED ITEMS

16.19 REMOVING AND REUSING FORMS

16.20 STEEL REINFORCEMENT

6 |

16.21 JOINTS

16.22 CONCRETE PLACEMENT

16.23 FINISHING FORMED SURFACES

16.24 CONCRETE PROTECTING AND CURING

16.25 JOINT FILLING

16.26 CONCRETE SURFACE REPAIRS

16.27 FIELD QUALITY CONTROL

17.0 MASONRY WORKS

17.1 RELATED DOCUMENTS

17.2 SUMMARY

17.3 DEFINITIONS

17.4 SANDCRETE BLOCK SIZE

17.5 MIX

17.6 CURING

17.7 MORTAR

17.8 BLOCK LAYING

17.9 POINTING

18.0 ROOFING & CARPENTRY WORKS

18.1 RELATED DOCUMENTS

18.2 SUMMARY

18.3 DEFINITIONS

18.4 SUBMITTALS

18.5 DELIVERY, STORAGE AND HANDLING

18.6 TIMBER

18.7 PRESERVATION OF TIMBER

18.8 TRUSSES

18.9 FASTENERS

18.10 FLASHING

18.11 NAILS, NUTS, BOLTS AND OTHER METAL FIXING

18.12 INSTALLATION OF ALUMINUM ROOFING PANELS

19.0 DOORS & WINDOWS

19.1 RELATED DOCUMENTS

19.2 DOORS

19.3 WINDOWS AND SHELVES

19.4 ALUMINUM SLIDING WINDOWS

19.5 STAIN

20.0 RENDERING & PLASTER

20.1 RELATED DOCUMENTS

20.2 GENERAL

20.3 MIX

20.4 EXECUTION

7 |

21.0 FINISHES

21.1 RELATED DOCUMENTS

21.2 CEILINGS

21.3 CONCRETE FLOOR

21.4 TILE SETTING BEDS

21.5 TILE JOINTS

21.6 CUTTING AND FITTING TILES

21.7 GROUND TILE FITTING

21.8 PAINT

22.0 PLUMBING/SEPTIC TANK/BIO-DIGESTER

22.1 RELATED DOCUMENTS

22.2 GENERAL

22.3 FIXTURES AND FITTINGS

22.4 STROM DRAINAGE

23.0 ELECTRICAL WORK

23.1 RELATED DOCUMENTS

23.2 GENERAL

23.3 ROUGH INSTALLATION

23.4 ELECTRICAL INSTALLATION

23.5 APPLICATION STANDARDS

23.6 LOCATION OF EQUIPMENT

23.7 MATERIALS, EQUIPMENT AND WORKMANSHIP

23.8 SUPPLY AND UTILIZATION VOLTAGE

24.0 MATERIALS

25.0 HEAVY DUTY SHELF/ RACK

25.1 ALUMINUM FRAMED/ ALUBOND REINFORCED WALL MOUNTED SHELVES

8 |

A. ACRONYMS AND ABBREVIATIONS

4WLA 4-Week-Look-Ahead

BOQ Bill of Quantities

CAD Computer Aided Design (Software)

CO Contracting Officer

COP Chief of Party

COR Contracting Officer’s Representative

DCOP Deputy Chief of Party

EMMP Environmental Monitoring and Mitigation Plan

ESIA Environmental and Social Impact Assessment

GIS Geographic Information System

GoL Government of Liberia

HR Human Resources

HSE Health, Safety and Environmental kV Kilovolts

LD Liberian Dollars

LV Low Voltage

MD Managing Director

MoH Ministry of Health

NICU Neonatal Intensive Care Unit

NTP Notice-To-Proceed

OHS Occupational Health & Safety

QA Quality Assurance

QC Quality Control

RFI Request for Information

RFP Request for Proposals

RFQ Request for Quotations

ROW Right-Of-Way

TO Task Order

USAID United States Agency for International Development

WMS Work Method Statement

GPTech Green Powered Technology

April 2024

1 |

DIVISION 1 – GENERAL REQUIREMENTS

1.0 GENERAL REQUIREMENTS

1.1 GENERAL

A. These General Requirements are additional Provisions and information that USAID and the contractor agree shall apply to the work to be performed under this contract.

1.2 MEASUREMENT OF QUANTITIES

A. Quantity of the items of work performed under this contract shall be measured in conformance with the Drawings and these Specifications.

1.3 FITTING AND COORDINATION OF THE WORK

A. The contractor shall be responsible for the proper execution of all work and for the coordination of the operations of all trades, subcontractors, or materials and personnel engaged upon the work.

B. Deviations from the proposed locations shown on the Contract Plans will not be permitted without prior written approval by USAID.

C. The contractor’s attention is specifically directed to the fact that much of the layout as indicated on the Drawings is diagrammatical and the contractor is totally responsible for coordinating the actual installation to avoid conflicts.

1.4 TEMPORARY UTILITIES

A. The contractor shall furnish his own temporary connections as required to existing utilities and maintain them at his own expense.

1.5 TEMPORARY LIGHT, POWER, AND WATER

A. The contractor shall furnish his own temporary light and power as required for the prosecution and completion of the work.

B. POTABLE WATER FOR DRINKING PURPOSES AND NON POTABLE WATER FOR

OTHER USAGE WILL BE PROVIDED BY THE CONTRACTOR AT HIS OWN EXPENSE.

THE CONTRACTOR IS REQUIRED TO HAVE SUFFICIENT QUANTITIES OF POTABLE

AND NON POTABLE WATER ON-SITE FOR ALL WORKERS AT THE START OF EVERY

DAY.

1.6 MATERIALS TO BE PROVIDED BY USAID

A. No materials or supplies are to be provided by USAID.

1.7 CONTRACTOR’S VERIFICATION OF QUANTITY AND DETAIL

A. It is the contractor’s responsibility to field check dimensions to insure the proper installation of equipment and fabricated items. The contractor will field check and confirm dimensions, sizes, clearances, and tolerances prior to fabrication for all fabricated items. The contractor is responsible for all corrections in field dimensions caused by mechanical equipment.

2 |

B.

1.8 LOCATION OF EXISTING UNDERGROUND UTILITIES

A. The location of existing services and utilities shown on the drawings is based on available records. It is not warranted that all existing utilities and services are shown, or that shown locations are correct. The contractor shall be responsible for having the utility companies/subcontractors locate their respective utilities on the ground prior to excavating.

B. The contractor shall coordinate all work involving utilities and shall satisfy himself as to the existing conditions of the areas in which he is to perform his work. He shall conduct and arrange his work to support and protect all utilities and structures from damage of any kind and damage resulting from the contractor’s operations shall be repaired by him at his own expense.

1.9 PROJECT SCHEDULE

A. The contractor shall be responsible for completing a detailed project schedule for work under this contract. The schedule shall be comprehensive, covering all procurement, construction, testing and hand-over activities.

B. The types of activities to be included are as follows:

1. Each individual task of construction.

2. Procurement schedule for equipment and systems to include shop drawing submittals, and delivery dates.

3. Services of Manufacturers’ Representatives

4. Start-up date.

5. Date of substantial completion.

6. Date of final completion.

C. The overall period of performance is twelve (12) months from the effective date of the award.

This period of performance shall include the medical depot/warehouse rehabilitation activity to be completed in nine (9) months to be followed by a three (3) month defects liability period (DLP), unless otherwise defined in the contract documents.

D. The contractor shall complete (furnish, install, and test) the items specified in the contract by the Period of Performance end date.

1.10 START-UP OPERATION

A. The contractor shall, upon orders of USAID, start-up, adjust and place in satisfactory operation all equipment constructed under this contract and shall be responsible to pay the cost of all utilities until USAID certifies the date of substantial completion.

B. Start-up will be ordered by USAID when the proper installation of all equipment and systems has been certified by the manufacturer’s representatives and all operation and maintenance manuals have been accepted. USAID may order the start-up prior to the completion of non-essential items of work.

C. The contractor shall be responsible for maintaining all equipment until the dates of final completion. As the Owner may be operating adjacent components of the equipment during

3 | the start-up, the contractor shall plan his schedule of maintenance around the Owner’s activities.

D. As soon as practical after the initial start-up, the contractor shall arrange for the manufacturers’ representatives to perform all field tests and complete all additional training.

E. There will be a date of substantial completion certified by USAID. The date will not be certified until the following requirements have been satisfied by the contractor:

1. All contract requirements are coordinated into a fully operational system.

2. All field tests have been completed and acceptable reports forwarded to USAID.

3. All equipment is fully operative and performing as indicated in these Specifications.

1.11 VISUAL RECORDING

Before beginning construction, the contractor shall take and distribute to USAID digital photographs of the entire work area. Two (2) complete CD files of photographs shall be furnished to USAID prior to the start of the work. The visual recording shall be identified as applicable, and will serve as a visual documentation of the existing site conditions of the facility and areas of work.

1.12 RECORD PLANS

A. The contractor shall maintain a record of, and show on all plans used in the work, all alterations, additions, and changes in the work as originally planned. This record will be inspected weekly by USAID or its representative and shall be corrected by the contractor if required.

B. The contractor will be furnished with two additional sets of prints of the Contract Plans, at no charge, for carrying out the above-described purpose. Both sets shall be presented to USAID in good condition upon completion of construction activities or as otherwise directed.

1.13 SPECIAL CONTROLS

A. The contractor shall make special provisions to prevent excessive noise during construction.

No heavy construction equipment or large engine vehicle shall be allowed to operate on the site between the hours of 5 PM and 7 AM unless special permission is granted by USAID.

Temporary noise barriers shall be erected by the contractor at the direction of USAID if the noise level at the perimeter of the site is determined as excessive.

B. The contractor shall control dust during construction by the use of water or other acceptable means, as specified and approved in the Contractor’s Environmental Mitigation and Monitoring Plan (EMMP)

C. This project is subject to the Safety and Health Regulations of the U.S. Department of Labor set forth in 29 CFR, part 1926. Contractors shall be familiar with the requirements of these regulations.

4 |

1.14 WEEKEND AND HOLIDAY WORK

A. The contractor shall refer to the contract for the allowable working days and hours.

1.15 PRE PROPOSAL CONFERENCE

A. Prior to the award of the contract, a pre-proposal conference may be held. Notice of such meetings, if scheduled, will be included in the Request for Proposal (RFP).

1.16 PROJECT CLOSEOUT

A. As a requirement for completion of the project, the contractor shall leave all work areas in clean and orderly conditions. The contractor shall repair any and all disturbed areas to their condition prior to construction.

1.17 SECURITY

A. It is the contractor’s responsibility to protect all equipment and materials stored on site or installed in-place from theft and vandalism until all project work has been completed and final project acceptance has been made by USAID.

1.18 HANDLING, DISTRIBUTION AND STORAGE OF MATERIALS AND

EQUIPMENT

A. The contractor shall handle, haul, and distribute all materials and all surplus materials on the different portions of the work, as necessary or required. The contractor shall also provide suitable and adequate storage room for materials and equipment during the progress of the work, and be responsible for the protection, loss of, or damage to materials and equipment furnished by him, until the final completion and acceptance of the work.

B. Storage and demurrage charges by transportation companies and vendors shall be borne by the contractor.

C. All excavated materials to be incorporated in the work shall be placed so as not to injure any part of the work or existing facilities and so that free access can be had at all times to and all parts of the work and to all public utility installations in the vicinity of the work.

1.19 OCCUPYING PRIVATE LAND

A. The contractor shall not (except after written consent from the proper parties) enter or occupy with men, tools, materials, or equipment, any land outside the rights-of-way or property of the Government of Liberia. A copy of the written consent shall be given to USAID.

1.20 OCCUPYING CITY OR COUNTY LAND

A. The contractor shall not enter or occupy, with men, tools, materials or equipment, any City or County land for the purposes of using the land as a staging or storage area without permission of the City or County Administration. If permission is granted, a portion of payment shall be withheld until the contractor has restored this area to the City/County’s satisfaction. The amount of payment withheld shall be agreed upon by the City/County and the contractor but

5 | shall not be less than one hundred U.S. dollars (US$100.00). USAID may opt to withhold a percentage of each payment, to be determined as part of the agreement, to occupy City land.

The contractor shall provide dated photos of existing conditions and shall restore the area occupied to a better condition as determined by the Oversight Engineer.

1.21 MISCELLANEOUS TESTING SERVICES

A. The contractor shall provide all the coordination and cooperation required for the performance of all testing required by the Contract Documents. Unless specified otherwise, all testing and certification required are to be paid for by the contractor and his suppliers and subcontractors.

B. Certain tests called for in the Contract Documents and listed below shall be performed by testing agencies selected by USAID. These testing services shall be paid for by the contractor out of the Allowance for Testing, which is included in the Contract Bid Schedule. The tests included are:

1. Concrete compressive strength testing. All compaction testing of backfill.

1.22 ORDER OF WORK

A. The contractor shall submit to USAID for acceptance of a Project Schedule that is compatible with the award scope of work for the contract. The general sequence of construction work is to be submitted as a plan for completing the project in a manner acceptable to the Contracting Officer (CO). It is a general outline only and requires the contractor to account for all the details in formulating his own complete plan for the project. The Schedule shall indicate tasks by health depot site.

1.23 SHOP DRAWINGS

A. Portions of the work requiring a Shop Drawing or sample submission shall not begin until the Shop Drawing or submission has been accepted by USAID. A copy of each accepted Shop Drawing and each accepted sample shall be kept in good order by the contractor at the site and shall be available to USAID.

1.24 PERMITS

A. The contractor shall obtain and pay for all local and Government of Liberia permits as may be required for the completion of work under this contract at no extra charge to USAID. For USAID’s records, submit copies of permits, licenses, certifications, inspection reports, releases, jurisdictional settlements, notices, receipts for fee payments, judgments, correspondence, records, and similar documents, established for compliance with standards and regulations bearing on performance of the work.

1.25 OPEN EXCAVATIONS

A. All open excavations shall be adequately safeguarded by providing temporary barricades to prevent accidents to persons, and damage to property.

1.26 SUPPORT AND RESTRAINT

A. It shall be the contractor’s responsibility to provide all temporary and permanent support and thrust restraint components for proposed facilities impacted by his work or that of his subcontractors. Supports and restraints shall be adequately sized, reinforced and positioned so as to safeguard the condition and integrity of the piping, equipment and appurtenances.

6 |

1.27 CARE AND PROTECTION OF PROPERTY

A. The contractor shall be responsible for the preservation of all public property and shall use every precaution necessary to prevent damage thereto and to any abutting private property.

If any direct or indirect damage is done to public or private property by or on account of any act, omission, neglect, or misconduct in the execution of the work on the part of the contractor, such property shall be promptly restored by the contractor, at his expense, to a condition similar or equal to that existing before the damage was done, to the satisfaction of USAID.

1.28 SANITARY PROVISIONS

A. The contractor shall provide and maintain regularly in a neat and sanitary condition such accommodations for the use of his employees as may be necessary to comply with the requirements of the Ministry of Health, local health officials or of other authorities having jurisdiction. Such conveniences shall be made available when the first employees arrive on the work, shall be properly secluded from public observation, and shall be constructed and maintained in suitable numbers and at such points and in such manner as may be required.

1.29 SITE INVESTIGATION

A. The contractor acknowledges that he has satisfied himself as to the conditions existing at the site of the work, the quality and quantity of the materials furnished insofar as this information is reasonably ascertainable from an inspection of the site, as well as from information presented by the Drawings and Specifications made a part of this contract. Any failure of the contractor to acquaint himself with available information will not relieve him from the responsibility for estimating properly the difficulty or cost of successfully performing the work.

USAID assumes no responsibility for any conclusion or interpretation made by the contractor based on the information made available by USAID, its representatives, and the Government of Liberia.

1.30 CUTTING, FITTING AND PATCHING

A. The contractor shall do all cutting, fitting, or patching of his work that may be required to make its several parts come together properly and fit it to receive or be received by work of other contractors, as shown upon, or reasonably implied by the Drawings and the Specifications for the completed structure, including all existing work.

B. The contractor shall not endanger any work by cutting, digging, or otherwise and shall not cut or alter the work of any other contractor, save with the consent of USAID.

C. Size and locations of holes required in steel, concrete, or other structural or finish materials, which have not been located and detailed on the drawings shall be approved by USAID prior to layout and cutting thereof. All holes shall be suitably reinforced as required by USAID.

1.31 CONTRACTOR’S REPRESENTATIVE

A. The contractor shall designate a representative who will be available to respond to emergency calls by the Owner at any time day and night and on weekends and holidays should such a situation arise.

1.32 VISUAL RECORDING

A. Before beginning construction, the contractor shall take and distribute to USAID digital photographs of the entire work area. Two complete CD files of photographs shall be furnished

7 | to USAID prior to the start of the work. The visual recording shall be identified as applicable and will serve as a visual documentation of the existing site conditions of facility and areas of work.

1.33 INSPECTION OF WORK

A. The contractor shall provide a means for the access and inspection of facilities by authorized representatives of the Government of Liberia and USAID, anytime during the preparation or progress of work under this contract.

1.34 CONTRACTOR’S GUARANTEES

A. The contractor guarantees that the Work and Services to be performed under the contract, and all workmanship, materials and equipment performed, furnished, used or installed in the construction of the same shall be free from defects and flaws, and shall be performed and furnished in strict accordance with the Drawings, Specifications, and other contract documents, that the strength of all parts of all manufactured equipment shall be adequate and as specified and that the performance test requirements of the contract shall be fulfilled.

B. If at any time within the said period of guarantee any part of the Work requires repairing, correction or replacement, the Owner may notify the contractor in writing to make the required repairs, correction or replacement to the satisfaction of the Owner within ten (10) days from the date of receipt of such notice, or having failed to prosecute such Work with diligence, the Owner may employ other persons to make said repairs, correction or replacements, including compensation for additional professional services, shall be paid by the contractor.

1.35 PROJECT MEETINGS

A. During the course of the construction project, progress meetings shall be held at the field office of the USAID representative. These meetings shall be held on a regular basis and scheduled by USAID.

1.36 SUBSURFACE INVESTIGATIONS

A. The contractor is expected to have examined the site and the compiled record of investigations and information and then based upon his own inspections, interpretations and such other investigations as he may desire, have decided for himself the character of material to be encountered and excavated, the suitability of the materials to be used for backfilling and such other purposes, groundwater conditions, difficulties or obstacles likely to be encountered, and other conditions affecting the work. No warranty, either expressed or implied by the Owner, USAID, it’s representatives, engineer or their agents is made as to the accuracy of the subsurface information and data shown on the drawings or presented in the Contract Documents.

1.37 DAMAGE CLAIMS

A. All damage claims resulting from the construction operations of the contractor must be settled by the contractor in a timely manner. In the event that claims require more than thirty (30) days to reach a settlement, the TOCO shall withhold the amount of each unsettled claim as additional retainage on the contractor’s payment requisitions until such time as a settlement is reached.

8 |

1.38 PAYMENT REQUISITIONS

A. Payment Requisitions are approved by the CO on a monthly basis. Pencil requisitions must be submitted to USAID for joint review in advance of approval.

1.39 SUPERVISION OF WORK

A. The contractor shall be held directly responsible for the correct installation of all work performed under this contract. He must make good repair, without expense to the Client, of any part of the work which may become inoperative on account of leaving the work unprotected or unsupervised during the construction of the system or which may break or give out in any manner by reason of poor workmanship, defective materials or any lack of space to allow for expansion, construction of the work during a period of one year from date of final acceptance of the work by the Client.

1.40 FIELD OFFICES

The General Contractor may provide a suitable field office in the city for its own use. The location shall be at the approval of the CO.

1.41 HEALTH AND SAFETY PLAN

The contractor shall refer to the contract for details on the Health and Safety Plan.

1.42 ENVIRONMENTAL

The contractor shall refer to the contract for Environmental Requirements.

1.43 CONTRACTOR SUBMITTALS

A. These specifications indicate the type and forms required to be submitted during the project by the contractor. The contractor may submit the required forms in another format, only if approved by USAID in advance.

9 |

2.0 SUMMARY OF WORK

2.1 RELATED DOCUMENTS

A. Drawings and general provisions of the contract, including General and Supplementary Conditions and other Section 01 Specification Sections, apply to this Section.

2.2 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents.

3. Work by USAID

4. Work under separate contracts.

5. Access to site.

6. Coordination with occupants.

7. Work restrictions.

8. Specification and drawing conventions.

B. Related Requirements:

1. Section 13.0 "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Owner's facilities.

2.3 PROJECT INFORMATION

A. Project Identification: Rehabilitation of Pharmaceutical Depots/Warehouses in Grand Gedeh and River Gee Counties Project.

1. Project Location:

a) Grand Gedeh County, Liberia

b) River Gee County, Liberia

2. Owner: Government of Liberia, or their representatives

3. Owner's Representative: Liberia Ministry of Health

4. Engineer or Engineer: USAID Contracting Office or her/his representative, Green

Powered Technology, 6th Street & Tubman Avenue, Monrovia, Liberia, or other USAID-designated party.

2.4 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents and consists of the following:

1. The contractor will have the equipment, skills, and experience necessary to rehabilitate the Ministry of Health depot/warehouse facilities in Grand Gedeh and River Gee counties as described in Table 1 below.

No. County Depot

USAID Scope Scope Summary

1 River Gee Change of roofing sheets, change of ceiling, installation of air conditioner and electrical system, painting and installation of windows, doors and shelves. Possible higher elevation of the roof and

● Change of roofing sheets and elevate roof

● Change of ceiling,

● Installation of air conditioner

10 | installation of racks that will maximize the volumetric capacity and support nearby counties.

● Installation of electrical system,

● Painting

● Installation of windows,

● Installation of doors

● Installation of shelves/racks.

2 Grand Gedeh

Change of roofing sheets, change of ceiling, installation of air conditioner and electrical system, painting and installation of windows, doors and shelves. Possible higher elevation of the roof and installation of racks that will maximize the volumetric capacity and support nearby counties.

● Change of roofing sheets and elevate roof

● Change of ceiling,

● Installation of air conditioner

● Installation of electrical system,

● Painting

● Installation of windows,

● Installation of doors

● Installation of shelves/racks.

2. The contractor shall refer to the drawings to ascertain more detail of the scope of work for the project. The contractor shall refer to these documents to determine the description of the intended physical works required to be furnished, constructed and installed.

B. Type of Contract:

1. Project will be constructed under a single prime contract.

2.5 WORK BY USAID

None

2.6 ACCESS TO SITE

A. General: Contractor shall have full use of Project sites for the duration of the construction period.

2.7 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with limitations on use of sites per the authorities having jurisdiction.

B. On-Site Work Hours: Refer to the contract.

C. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to Owner occupancy with Owner.

1. Notify USAID not less than two days in advance of proposed disruptive operations.

1. Obtain USAID's written permission before proceeding with disruptive operations.

2.8 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

11 |

2. Specification requirements are to be performed by the contractor unless specifically stated otherwise.

B. Section 01 General Requirements: Requirements of Sections in Section 01 apply to the Work of all Sections in the Specifications.

C. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

A. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

B. Abbreviations: Materials and products are identified by abbreviations published as part of the U.S. National CAD Standard and scheduled on Drawings.

12 |

3.0 UNIT PRICES

PART 1 - GENERAL

3.1 DEFINITIONS

Unit price is an amount incorporated in the Agreement, applicable during the duration of the Work as a price per unit of measurement for materials, equipment, or services, or a portion of the Work, added to or deducted from the Contract Sum by appropriate modification, if the scope of Work or estimated quantities of Work required by the Contract Documents are increased or decreased.

13 |

4.0 SUBSTITUTION PROCEDURES

PART 1 – GENERAL

4.1 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by the contractor.

1. Substitutions for Cause: Changes proposed by contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by contractor or USAID that are not required in order to meet other Project requirements but may offer advantage to contractor or

USAID.

4.2 ACTION SUBMITTALS

A. Substitution Requests: Submit three copies of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a) Statement indicating why specified product or fabrication or installation cannot be provided, if applicable.

b) Coordination information, including a list of changes or revisions needed to other parts of the Work and to construction performed by USAID and separate contractors, that will be necessary to accommodate proposed substitution.

c) Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable specification Section.

Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

d) Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e) Samples, where applicable or requested.

f) Certificates and qualification data, where applicable or requested.

g) List of similar installations for completed projects with project names and addresses and names and addresses of architects and owners.

h) Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

i) Research reports evidencing compliance with building code in effect for Project,

j) Detailed comparison of contractor's construction schedule using proposed substitution with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

k) Cost information, including a proposal of change, if any, in the Contract Sum.

14 |

l) Contractor's certification that proposed substitution complies with requirements in the Contract Documents except as indicated in the substitution request, is compatible with related materials, and is appropriate for applications indicated.

m) Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

2. USIAD's Action: If necessary, USAID will request additional information or documentation for evaluation within seven days of receipt of a request for substitution. USAID will notify the contractor of acceptance or rejection of proposed substitution within 15 days of receipt of request, or seven days of receipt of additional information or documentation, whichever is later.

a) Forms of Acceptance: Change Order, Construction Change Directive, or USAID's Supplemental Instructions for minor changes in the Work.

4.3 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

4.4 PROCEDURES

A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

PART 2 – PRODUCTS

4.5 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

1. Conditions: USAID will consider the contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, USAID will return requests without action, except to record noncompliance with these requirements:

a) Requested substitution is consistent with the Contract Documents and will produce indicated results.

b) Requested substitution provides sustainable design characteristics that specified product provided.

c) The substitute request is fully documented and properly submitted.

d) Requested substitution will not adversely affect contractor's construction schedule.

e) Requested substitution has received necessary approvals of authorities having jurisdiction.

f) Requested substitution is compatible with other portions of the Work.

g) Requested substitution has been coordinated with other portions of the Work.

h) Requested substitution provides specified warranty.

i) If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

15 |

B. Substitutions for Convenience: Not allowed.

16 |

5.0 CONTRACT MODIFICATION PROCEDURES

5.1 RELATED DOCUMENTS

A. Drawings and general provisions of the contract, including General and Supplementary Conditions and other Section 01 Specification Sections, apply to this Section.

5.2 MINOR CHANGES IN THE WORK

A. USAID will issue supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, in a format approved by

USAID.

5.3 PROPOSAL REQUESTS

A. USAID-Initiated Proposal Requests: USAID will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time.

If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Work Change Proposal Requests issued by USAID are not instructions either to stop work in progress or to execute the proposed change.

2. Within the time specified in Proposal Request or 20 days, when not otherwise specified, after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a) Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b) Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c) Include costs of labor and supervision directly attributable to the change.

d) Include an updated contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

e) Quotation Form: Use forms acceptable to USAID.

B. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the contract, Contractor may initiate a claim by submitting a request for a change to USAID.

a) Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

b) Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

c) Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

d) Include costs of labor and supervision directly attributable to the change.

17 |

e) Include an updated contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

f) Comply with requirements in Section 05 "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified.

g) Proposal Request Form: Use form acceptable to USAID.

5.4 ADMINISTRATIVE CHANGE ORDERS

A. Allowance Adjustment: See Section 3.0 "Allowances" for administrative procedures for preparation of Change Order Proposal for adjusting the Contract Sum to reflect actual costs of allowances.

B. Unit-Price Adjustment: See Section 4.0 "Unit Prices" for administrative procedures for preparation of Change Order Proposal for adjusting the Contract Sum to reflect measured scope of unit-price work.

5.5 CHANGE ORDER PROCEDURES

A. On USAIDs approval of a Work Changes Proposal Request, USAID will issue a Change Order for signatures of USAID and contractor on a form acceptable to USAID.

5.6 CONSTRUCTION CHANGE DIRECTIVE

A. Work Change Directive: USAID may issue a Work Change Directive on a form acceptable to USAID. Work Change Directive instructs contractors to proceed with a change in the Work, for subsequent inclusion in a Change Order.

1. The Work Change Directive contains a complete description of change in the Work. It also designates a method to be followed to determine change in the Contract Sum or the Contract Time.

B. Documentation: Maintain detailed records on a time and material basis of work required by the Work Change Directive.

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the contract.

18 |

6.0 PAYMENT PROCEDURES

6.1 SCHEDULE OF VALUES

A. Definition of Schedule of Values: A statement furnished by contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing contractor's Applications for Payment.

B. Coordination: Coordinate preparation of the schedule of values with preparation of contractor's construction schedule.

1. Coordinate line items in the schedule of values with other required administrative forms and schedules, including the following:

a) Application for Payment forms with continuation sheets.

b) Submittal schedule.

c) Items required to be indicated as separate activities in the contractor's construction schedule.

3. Round amounts to the nearest whole dollar; total shall equal the Contract Sum.

4. Provide a separate line item in the schedule of values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

a) Differentiate between items stored on-site and items stored off-site. If required, include evidence of insurance.

5. Provide separate line items in the schedule of values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

6. Allowances: Provide a separate line item in the schedule of values for each allowance.

Show line-item value of unit-cost allowances, as a product of the unit cost, multiplied by measured quantity. Use information indicated in the Contract Documents to determine quantities.

7. Purchase Contracts: Provide a separate line item in the schedule of values for each purchase contract. Show line-item value of purchase contract. Indicate owner payments or deposits, if any, and balance to be paid by the contractor.

8. Each item in the schedule of values and Applications for Payment shall be complete.

Include total cost and proportionate share of general overhead and profit for each item.

a) Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at Contractor's option.

9. Schedule Updating: Update and resubmit the schedule of values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum.

19 |

6.2 RELATED DOCUMENTS

A. Drawings and general provisions of the contract, including General and Supplementary Conditions and other Section 01 Specification Sections, apply to this Section.

6.3 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections, that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Prepare memorandum for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

Prepare similar memoranda for USAID and separate contractors if coordination of their Work is required.

6.4 COORDINATION DRAWINGS

A. Coordination Drawings, General: Prepare coordination drawings according to requirements in individual Sections, and additionally where installation is not completely shown on Shop Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity.

1. Content: Project-specific information, drawn accurately to a scale large enough to indicate and resolve conflicts. Do not base coordination drawings on standard printed data. Include the following information, as applicable:

a) Use applicable Drawings as a basis for preparation of coordination drawings. Prepare sections, elevations, and details as needed to describe the relationship of various systems and components.

b) Coordinate the addition of trade-specific information to the coordination drawings by multiple contractors in a sequence that best provides for coordination of the information and resolution of conflicts between installed components before submitting for review.

c) Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems.

20 |

d) Indicate space requirements for routine maintenance and for anticipated replacement of components during the life of the installation.

e) Show location and size of access doors required for access to concealed dampers, valves, and other controls.

f) Indicate required installation sequences.

g) Indicate dimensions shown on the Drawings. Specifically note dimensions that appear to be in conflict with submitted equipment and minimum clearance requirements.

Provide alternate sketches to USAID indicating proposed resolution of such conflicts.

Minor dimension changes and difficult installations will not be considered changes to the contract.

6.5 REQUESTS FOR INFORMATION (RFIS)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, the contractor shall prepare and submit an RFI in the form specified.

1. USAID will return RFIs by other entities controlled by contractors with no response.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Project number.

3. Date.

4. Name of contractor.

5. Name of USAID

6. RFI number, numbered sequentially.

7. RFI subject.

8. Specification Section number and title and related paragraphs, as appropriate.

9. Drawing number and detail references, as appropriate.

10…