Attachment J.1(C)- Data Requirements Documents (DRD).pdf

NASA Safety Center (NSC) Safety & Mission Assurance, Audits, Assessments and

Analysis (SA3) Services

Attachment J.1(C) Data Requirements Documents (DRD)

80GRC022R0029 – SA3 Services Attachment J.1 (C)

DATA REQUIREMENTS DOCUMENTS LISTING

DRL Number

Revision

Project/System

Contract Number

Preparation Date

Contractor

Technical Approval

Attachment Number

Exhibit Number

ITEM NO. TITLE CHANGE STATUS

MS-01

MS-02

MS-03

MS-04

MS-05

MS-06

MS-07

Management Plan Quarterly Headcount and WYE Report Advance Notification of Workforce Reduction Report Monthly Technical Activity Report (MTAR) Annual Planned WYE Report Annual Accounting Calendar Quarterly Employee Training Report

FORM 16-245 NS (REV. 02/04) PREVIOUS EDITIONS MAY BE USED

DRD Instructions

Block C: Organization designated to exercise technical and/or administrative control over the data requirement.

Block D: “Type of Data” code as follows:

Data requiring written approval by the procuring activity prior to implementation into the procurement or development program.

1. Data submitted to the procuring activity for review not later than three weeks prior to project implementation. Data shall be considered approved unless the contractor has been notified of disapproval prior to project implementation.

2. Data submitted to the procuring activity for coordination, surveillance, or information.

3. Data retained by the contractor to be made available to the procuring activity upon request. The contractor shall furnish a list to the procuring activity.

4. Data to be retained by the contractor and reviewed by NASA on request.

Block E: Inspection Acceptance code as follows:

Code Inspection Acceptance

1. Source Source

2. Destination (OPR) Destination (OPR)

3. Source Destination (OPR)

4. Certificate of Conformance (Mandatory)

5. Certificate of Conformance (Optional)

6. No Inspection Required No Acceptance Required

Block F: The frequency of submission codes are as follows:

AD As Directed AN Annual AR As Required MO Monthly QU Quarterly

Block G: Date of initial submittal. If calendar date is not scheduled, the number of days preceding or following the event to which the data requirement is related will be entered (e.g., 90 days prior to launch).

Block H: For “Onetime Only” submittals, a date will be entered. For recurring submittals, the first digit(s) indicate the number of calendar days from the reporting period’s (Block F) start to the data preparation cut off. The second digit(s), after the slash, indicate the number of calendar days from the cut off to the submittal date. Example: If Block F were “MO” and Block H were “30/10”, the data would include the entire month and would be submitted within 10 days thereafter.

Block K: Distribution organizational symbol, number of copies, and type of copy code(s) (in parenthesis) required for each office. Type of copy codes are as follows:

Code Definition D Others (Explained in Block J: Remarks)

Total number of copies by type is entered in the space provided.

DATA REQUIREMENT

CONTRACT APPLICATION INFORMATION FOR DRL: DRD-MS-01

A. ITEM NO.

DRD-MS-01

B. LINE ITEM TITLE: Management Plan

C. OPR.

CFO

D. TYPE

E. INSPECT/

ACCEPT

F. FREQ.

AR, but not less than AN

G. INITIAL SUB.

After Contract

Award

H. AS OF DATE

See Block 8

J. REMARKS:

Type D electronic versions shall be compatible with Microsoft Office software. Contractor format is acceptable.

K. DISTRIBUTION TOTALS

CO NO. TYPE

COR 2 D

DATA REQUIREMENT DESCRIPTION

1. TITLE:

Management Plan

2. NUMBER

3. USE: 4. DATE

To provide the Government insight into contractor-managed activities and approaches.

5. ORGANIZATION

7. INTERRELATIONSHIP 6. REFERENCES

8. PREPARATION INFORMATION

The plan shall include, but not be limited to, the following:

• Organizational charts, roles, and responsibilities of each management level.

• Teaming and Subcontractor charts, roles, and responsibilities of each level.

• Narrative description of the management, technical, and business approaches that are used to accomplish the contractual tasks, projects, and programs. The description should also include the method(s) that the contractor will employ in order to provide the Government insight, data accessibility, and/or deliverables.

• Descriptive material (sketches, flow charts, drawings, photographs, tables, forms, graphs, worksheets, charts, etc.) may be included if needed to clarify or explain matters in the text.

• An approach for continuing or expanding performance in the event of a national emergency or mobilization effort, natural disaster, work stoppage or disruption, labor strikes, surge requirements, or other special circumstances.

• Interfaces between the contractor, the Government, customers, and other contractors or entities which are necessary and pertinent to the accomplishment of contractual tasks, projects, and programs.

• Analysis of management, technical, and business approaches risks posed by the defined approaches, including any actions the Government must adopt to mitigate risks.

• The plan shall be implemented on the contract start date, maintained during the life of the contract, and updated within 30 calendar days of a significant change in management, technical, or business approach.

• The plan shall be consistent with the Statement of Work.

FORM 16-246 NS (REV. 02/04) PREVIOUS EDITIONS MAY BE USED

DATA REQUIREMENT

CONTRACT APPLICATION INFORMATION FOR DRL: DRD-MS-02

A. ITEM NO.

DRD-MS-02

B. LINE ITEM TITLE: Quarterly Headcount and WYE Report

C. OPR.

CFO

D. TYPE

E. INSPECT/

ACCEPT

F. FREQ.

QU

G. INITIAL SUB.

After Contract

Award

H. AS OF DATE

See Block 8

J. REMARKS:

Type D electronic versions shall be compatible with Microsoft Excel. Contractor format is acceptable.

K. DISTRIBUTION TOTALS

CO NO. TYPE

COR 2 D

DATA REQUIREMENT DESCRIPTION

1. TITLE:

Quarterly Headcount and WYE Report

2. NUMBER

3. USE: 4. DATE

To provide on-site and off-site headcount and WYE data which is used to provide NASA Headquarters for future planning requirements.

5. ORGANIZATION

7. INTERRELATIONSHIP

6. REFERENCES

8. PREPARATION INFORMATION

In accordance with H.6, the contractor shall provide headcount and WYE data based on the requirements below. The report shall include:

a. The contract number

b. The Prime contractor's total on-site and off-site headcount and WYE

c. The Sub-contractor's total on-site and off-site headcount and WYE

The contractor shall provide this information no later than 10 days after the close of each reporting period which ends on March 31st, June 30th, September 30th, and December 31st.

One report must be submitted quarterly based on the following Definition of Terms and in the formats provided:

Report 1: Quarterly Contractor Headcount and WYE Report

8. PREPARATION INFORMATION (CONT.)

DEFINITION OF TERMS:

a. On-site: Personnel who perform on the contract and occupy physical space on NASA GRC and Plumbrook.

The on-site headcount also includes personnel who are temporarily absent from their assigned stations (e.g., on leave without pay, annual/sick leave, TDY)

b. Off-site: Personnel who are on the contract but physically located outside the environs of NASA GRC.

c. Headcount: Represents the total number of employees on the contract during the reporting period, regardless of how many hours they charged.

d. WYE (Work Year Equivalent): Represents the productive hours a Contractor's employee is available to work, not including holidays or paid leave. WYE is calculated by dividing the total number of productive hours in a reporting period by the number of hours available to work in the reporting period. Available hours is calculated by taking the total number of weekdays in the reporting period and mulitiplying by 8 hours and then subtracting any holidays or paid leave in the period.

Sample Format: (See next page)

QUARTERLY PRIME CONTRACTOR AND SUB-CONTRACTOR

HEADCOUNT AND WYE REPORT

Contract: XXXXXXX Sample Report for Quarter X – Period Ending XX/XX/XXXX

PERSONNEL ON-SITE OFF-SITE

TOTAL

TOTAL HEADCOUNT

PRIME CONTRACTOR HEADCOUNT

SUBCONTRACTOR HEADCOUNT

TOTAL WYE

PRIME CONTRACTOR WYE

SUBCONTRACTOR WYE

DATA REQUIREMENT

CONTRACT APPLICATION INFORMATION FOR DRL: DRD-MS-03

A. ITEM NO.

DRD-MS-03

B. LINE ITEM TITLE: Advance Notification of Workforce Reduction Report

ACCEPT

AR

After Contract

Contractor format is acceptable.

K. DISTRIBUTION TOTALS

COR 2 D

DATA REQUIREMENT DESCRIPTION

1. TITLE:

Advance Notification of Workforce Reduction Report

To provide the Government advance notification of workforce reductions and allow compliance with the Workforce Adjustment and Retraining Notification (WARN) Act.

The contractor shall notify in writing the Contracting Officer, with a copy to the Contracting Officer's Representative, at least 15 calendar days in advance of notification to employees of any planned workforce reduction of permanent, full-time, and part-time employees. In addition, if WARN Act notification is required, the contractor shall provide to the CO and COR the information required by the WARN Act, section 639.7(c) and a listing of all organization to be notified including those required by section 639.6(a), (c), and (d), at least five (5) days prior to the issuance of the notification.

The notification shall include the reason for the reduction in workforce, the number of employees impacted, their labor classifications, their physical location, and their location within contract organizational structure.

The notification shall also identify the expected date of the first separation and the anticipated schedule for making separations, as well as the name and telephone number of a company official to contact for further information.

DATA REQUIREMENT

CONTRACT APPLICATION INFORMATION FOR DRL: DRD-MS-04

A. ITEM NO.

DRD-MS-04

B. LINE ITEM TITLE: Monthly Technical Activity Report (MTAR)

ACCEPT

MO

After Contract

Type D electronic versions shall be compatible with Microsoft Office software. To be provided in a format acceptable to the COR.

K. DISTRIBUTION TOTALS

CO NO. TYPE

COR 2 D

DATA REQUIREMENT DESCRIPTION

1. TITLE:

Monthly Technical Activity Report (MTAR)

To provide a current status against the Statement of Work categories. 5. ORGANIZATION

For each major technical area in the Statement of Work, the contractor shall provide a monthly update by task order and project on significant progress, a status of milestones, accomplishments, major issues, schedule impacts, listed report deliverables, and future plans.

DATA REQUIREMENT

CONTRACT APPLICATION INFORMATION FOR DRL: DRD-MS-05

A. ITEM NO.

DRD-MS-05

B. LINE ITEM TITLE: Annual Planned WYE Report

ACCEPT

AN/AR

After Contract

Type D electronic versions shall be compatible with Microsoft Excel software. To be provided in a format acceptable to the COR.

K. DISTRIBUTION TOTALS

CO NO. TYPE

COR 2 D

DATA REQUIREMENT DESCRIPTION

1. TITLE:

Annual Planned WYE Report

To provide a breakdown of the number of planned WYEs by labor category and cost center by fiscal year along with average hourly rates per labor category per WYE.

The contractor shall provide planned WYE and average rate data based on the requirements below. The report shall include:

a. The contract number

b. The Government fiscal year beginning date

c. The number of planned WYEs by labor category and Cost Center for the year

d. The average hourly direct labor rate per WYE

e. The average hourly fully burdened labor rate per WYE

f. Key personnel and contract commitment date

The contractor shall provide this information at contract award, and annually prior to the beginning of each Government fiscal year.

Sample Format: (see next page)

ANNUAL PLANNED WYE REPORT

Sample Report for Fiscal Year Beginning XX/XX/XXXX

Labor Category Cost Center

Annual WYE Plan

Auditor 2 Engineer 3

TOTAL

Labor Category Average Hourly Direct Labor Rate Per WYE

Average Hourly Fully Burdened Labor Rate Per WYE

Auditor 2 Engineer 3

Key Personnel Contract Commitment Date Jane Smith July 1, 2021

DATA REQUIREMENT

CONTRACT APPLICATION INFORMATION FOR DRL: DRD-MS-06

A. ITEM NO.

DRD-MS-06

B. LINE ITEM TITLE: Annual Accounting Calendar

ACCEPT

AN/AR

After Contract

J. REMARKS: Type D electronic versions shall be compatible with Microsoft Office software. To be provided in a format acceptable to the COR.

K. DISTRIBUTION TOTALS

COR 2 D

DATA REQUIREMENT DESCRIPTION

1. TITLE:

Annual Accounting Calendar

To provide the number of weeks in each month of the calendar year in which financial activity will be counted.

The contractor shall provide the accounting calendar for each month of the business accounting year that includes

a. The contract number

b. The contractor business year beginning and end date

c. The number of weeks in each month for which financial activity will be counted

The contractor shall provide this information at contract award, and annually prior to the beginning of each business year.

DATA REQUIREMENT

CONTRACT APPLICATION INFORMATION FOR DRL: DRD-MS-07

A. ITEM NO.

DRD-MS-07

B. LINE ITEM TITLE: Quarterly Training Report

ACCEPT

QU

After Contract

Type D electronic versions shall be compatible with Microsoft Excel software. To be provided in a format acceptable to the COR.

K. DISTRIBUTION TOTALS

CO NO. TYPE

COR 2 D

DATA REQUIREMENT DESCRIPTION

1. TITLE:

Quarterly Training Report

To provide a current status of contractor employee training taken during the past quarter.

The contractor shall provide quarterly employee training report. The report shall include:

a. The contract number

b. The start date for each quarter

c. Listing of all training courses completed by contractor and subcontractor employee (NASA required, NASA certification, contractor, industry standard, etc.)

Sample Format: (see next page)

Quarterly Training Report

Quarter End Date: MM-DD-YYYY

Training NASA Required

(Y/N)

Training Completion

Date

Company Employee

NASA IT Security Y 3/25/2022 Prime John Doe Y 4/27/2022 Sub B Amy Anderson Y 5/28/2022 Sub C Betty Bolden ISO Lead Auditor Refresher Training N 6/5/2022 Prime Carol Cunningham Prime New Employee Training N 7/1/2022 Prime Derek Doverman