Attachment J-9 CSOSA Supportive Housing Building Requirements.pdf
PDF 144 KB Posted
- Attached to
- Supportive Housing Services (Up to 180 Days)
- Solicitation number
- 9594CS26Q0075
About this file
This is an attachment outlining building requirements for CSOSA (Court Services and Offender Supervision Agency) supportive housing facilities. The document specifies comprehensive standards that contractors must meet to operate offender housing buildings.
General building requirements mandate that facilities be safe, clean, secure, and conducive to rehabilitation while complying with all local, state, and federal regulations including zoning, fire prevention, ADA requirements, and smoke/carbon monoxide detection standards. Contractors must provide CSOSA with current compliance verification within ten business days of award and upon request. Fire safety equipment, including annually inspected fire extinguishers and routine detector testing documentation, must be maintained on-site. Facilities require appropriate air conditioning, screen-covered windows, secured rugs or carpets with non-skid pads, and clear hallways and stairways. All ramps and stairways must have firmly secured handrails. Contractors must maintain pest control measures, covered refuse containers, and exterior areas free of snow and ice. Interior environments must have comfortable lighting, proper ventilation, moisture and temperature control, potable water availability, and prohibition of smoking. Required facility spaces include a reception area, private case management areas, dining areas, and separate bathrooms with privacy provisions. Each facility must maintain adequately supplied first-aid kits, on-site automatic external defibrillators (AED) with trained staff, unexpired naloxone with trained staff, and posted emergency numbers near telephones.
Additional requirements include providing linens, toiletries, and laundry facilities to all offenders at no cost; maintaining 24-hour security and monitoring with sufficient personnel; conducting random room inspections; posting facility rules and contraband lists; ensuring vacant rooms remain ready for occupants; and providing secure valuables storage. Contractors may require offenders to perform daily living tasks, which must be posted and submitted to CSOSA. Each facility must have a telephone for emergencies and offender communications and maintain daily/hourly incident logs during each shift.
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Attachment J-9: CSOSA Supportive Housing Building Requirements
1. General Supportive Housing Building Requirements.
a. The offender supportive housing building shall be safe, clean, secure, and conducive to effecting change, as well as meet all local, state and federal requirements for zoning, fire prevention, smoke and carbon monoxide detector placement, fire extinguisher placement, safety, security, and the American with Disabilities Act (ADA), subject to any ADA waivers or exemptions granted.
b. The Contractor shall provide CSOSA with current verification of compliance with local, state and federal housing regulations and requirements within ten business days following award and at any time requested to do so by the COR.
c. Providers shall maintain fire safety equipment and establish practices to protect all occupants. This shall include clearly visible fire extinguishers, with a charge, that are inspected annually by a qualified service company or trained staff member.
d. The Contractor shall always have on hand current documentation that demonstrates the routine testing of detectors for smoke, fire, and, if applicable, carbon monoxide and other gases, have been undertaken.
e. Fire drills shall be conducted in accordance with the requirements of the local jurisdiction.
f. The offender supportive housing building shall be appropriately air conditioned for the current outside/inside temperatures.
g. The Contractor must observe all residential space regulations (i.e. sleeping quarters, restrooms) appropriate for the jurisdiction in which the program operates.
h. Each window that opens shall have a screen.
i. Each rug or carpet in a facility shall be securely fastened to the floor or shall have a non-skid pad.
j. Each hallway, porch, stairway, stairwell, and basement shall be always kept free from any obstruction.
k. Each ramp or stairway used by a client shall be equipped with a firmly secured handrail or banister.
l. The Contractor shall maintain a clean environment free of infestation and in good physical condition, and each facility shall be appropriately equipped and furnished for the services delivered.
m. The Contractor provider shall properly maintain the outside and yard areas of the premises in a clean and safe condition.
n. Each exterior stairway, landing, and sidewalk used by offenders shall be kept free of snow and ice.
o. The Contractor supportive housing building shall be in an area reasonably free from noxious odors, hazardous smoke and fumes, and where interior sounds may be maintained at reasonably comfortable levels.
p. The Contractor shall take necessary measures to ensure pest control, including:
(a) Refuse shall be stored in covered containers that do not create a nuisance or health hazard; and
(b) Recycling, composting, and garbage disposal shall not create a nuisance, permit the transmission of disease, or create a breeding place for insects or rodents.
q. The Contractor shall ensure that its facilities have comfortable lighting, proper ventilation, and moisture and temperature control. Rooms, including bedrooms and activity rooms below ground level, shall be dry and the temperature shall be maintained within a normal comfort range.
r. Each Contractor facility shall have potable water available for each offender.
s. No smoking shall be allowed inside the Contractor’s the supportive housing building
t. The Contractor’s facility physical design and structure shall be sufficient to accommodate staff, clients, and functions of the program, and shall make available the following:
(a) A reception area,
(b) Private areas for case management,
(c) An area(s) for dining; and
(d) Separate bathrooms and/or toilet facilities where the:
(1) Required path of travel to the bathroom shall not be through another bedroom,
(2) Windows and doors provide privacy, and
(3) Showers and toilets not intended for individual use provide privacy.
u. Each Contractor supportive housing building shall maintain an adequately supplied first-aid kit which:
(a) Shall be maintained in a place known and readily accessible to offenders and employees; and
(b) Shall be adequate for the number of persons in the facility.
v. The Contractor shall have on-site at each supportive housing building a fully functioning automatic external defibrillator (“AED”) and shall ensure that all staff are trained in how to use the AED.
w. The Contractor shall have on-site at each supportive housing building at least one dose of naloxone that is unexpired and shall ensure that all staff are trained in how to administer the naloxone.
x. The Contractor shall post emergency numbers near its telephones for fire, police, andpoison control, along with contact information and directions to the nearest hospital.
2. Linens, Toiletries, and Laundry Facilities. The Contractor shall provide linens and toiletries (i.e., soap, lotion, deodorant, mouthwash, lotion, etc.) to all offenders upon admission, and as necessary, to maintain offender comfort and hygiene. The Contractor shall provide offenders with access to laundry equipment and detergent, as necessary, at no cost to the offender.
3. Safety and Security. The Contractor shall have measures, policies, and practices in place to ensure the safety and security of offenders.
3.1. The Contractor shall be responsible for the overall safety and security of the offender supportive housing building and the offenders housed therein. The Contractor shall provide sufficient personnel to ensure that the entire supportive housing building is monitored and secured 24 hours every day. The Contractor shall properly secure and/or store any video and/or other security-related equipment. The Contractor shall have a hand wand available for screening offenders entering the offender supportive housing building. The Contractor shall ensure proper monitoring of coed facilities.
3.2. The Contractor shall post facility rules and an identifying list of contraband items for all offenders and staff to clearly see.
3.3. The Contractor shall conduct random room inspections in order to minimize improper storage of food and other items that could lead to unsanitary conditions and insect or rodent infestation, as well as eliminate all forms of contraband.
3.4. The Contractor shall ensure that the offender supportive housing building has the appropriate security measures in place to prevent offenders from having access to any parts of the offender supportive housing building that are restricted to offender access.
3.5. The Contractor shall ensure that vacant rooms are always kept in a state of readiness to accept offenders upon referral by CSOSA.
3.6 The Contractor shall provide each offender with way to secure their valuables, either in a location only accessible by the offender, or in a secure location controlled by the Contractor
3.7. Offender Performance of Daily Living Tasks. The Contractor may require offenders to perform certain daily living tasks, which shall be always posted within the offender housing facility. The Contractor shall provide a listing of the required daily living tasks to CSOSA following award, and any time changes are made to the daily living tasks.
4. Telephone. Each facility shall have a telephone, to be used for emergencies and so offenders can contact their CSO, potential employment opportunities, and housing purposes.
5. Journal Log. Each supportive housing building shall maintain a daily/hourly log in which incidents are documented during each shift.
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