Attachment I1 - New Furniture SOW.pdf

studio 2G Architects 811 Palm Street

San Luis Obispo, CA 93401 www.studio-2g.com

Date: 11/03/2023

STATEMENT OF WORK

FURNITURE, INSTALLATION, AND PROJECT MANAGEMENT

Controlled Unclassified Information (CUI)

PROPERTY OF THE UNITED STATES GOVERNMENT FOR OFFICIAL USE ONLY

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The purpose of this Scope of Work (SOW) is to provide the details for furniture design consultation and procurement support for GSA HHS Speaker Nancy Pelosi Federal Building (SNPFB) San Francisco, CA.

1. PROJECT BACKGROUND

The mission of the U.S. Department of Health and Human Services (HHS) is to enhance the health and well-being of all Americans, by providing for effective health and human services and by fostering sound, sustained advances in the sciences underlying medicine, public health, and social services.

● Office Location: 90 7th St. San Francisco, CA 94103

● Office USF: Approx. 57,000 sf

● Office population: Capacity for approximately 193 Full Time Employees

● Attachment A, Proposed Furniture Plans

● Attachment B, Furniture Specifications and Requirements

● Attachment C, Furniture Bid Sheet

2. PROJECT DESCRIPTION

The Agency requires new furniture for their office located at 90 7th St. San Francisco, CA 94103. The purpose of this project scope is to obtain office workstations, technical workbenches, conference furniture, tables, seating, storage, and other ancillary furniture items as well as furniture design, project management, and installation services.

Agency Abbreviations:

● ACF: Administration for Children and Families

● ACL: Administration for Community Living

● ASPR: Assistant Secretary for Preparedness and Response

● CAS: Cost Allocation Services

● CMS: Centers for Medicare & Medicaid Services

● HHS: Health and Human Services

● HRSA: Health Resources and Services Administration

● ITIO: Information Technology Infrastructure and Operations Office

● OCR: Office for Civil Rights

● OASH: Office of the Assistant Secretary for Health

● ORD: Office of the Regional Director

● PSC: Program Support Center

● SAMHSA: Substance Abuse and Mental Health Services Administration http://www.studio-2g.com/

STATEMENT OF WORK Date: 7/18/2024

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3. SCOPE OF SERVICES

The GSA is seeking offers to provide furniture and design, installation, and project management services to furnish 2-825 (CAS) on 2nd Floor, 3-600 (HRSA) on 3rd Floor, 4-100 (PSC, ITIO, OCR, HHS Shared) and 4- 600 (HHS Shared) on 4th Floor, 5-100 (ACL, ASPR, OASH, ORD, SAMHSA, HHS Shared) and 5-300 (CMS) on 5th Floor, 6-100 (ACF) and 6-300 (CMS) on 6th Floor, San Francisco. Products, services, and schedule shall be provided to meet the requirements in the scope and attachments A - C. Below is a description of the scope of services that GSA is seeking on behalf of the client agency:

FURNITURE, INSTALLATION, AND PROJECT MANAGEMENT

1. Design Services

a. The Contractor’s designer and Project Manager shall attend post award design meetings with the GSA and client agency Project Managers (PM) to develop furniture installation drawings, material and finish materials.

b. The Contractor shall provide three working days-notice to the GSA and client agency PM for building access in order to conduct a field survey/ measurements of the installation space.

c. The Contractor shall coordinate with GSA’s PM and the client agency’s PM, and architect/engineer of record to convert the design layout drawings into furniture installation drawings. The Contractor to identify if structural floor testing or seismic mitigation is required for storage or other furniture items.

d. No registered engineer, licensed architect or sealed drawings are required for furniture layout and installation drawings. No demountable partitions are expected in the furniture scope. If they are added into the scope a structural engineer will be needed to ensure they comply. However, the space plan/furniture plan must meet industry standards.

e. The final furniture installation drawings shall be submitted to the GSA and the client agency PM for review and approval.

f. The final furniture installation drawings shall be submitted to the GSA PM for approval from the client agency PM and the GSA Contracting Officer (CO) with the Bill of Materials

(BOM).

g. The BOM shall be approved by GSA and client agency PM and GSA CO prior to ordering furniture.

2. Design Deliverables

a. Three copies will be needed for all plans and finish samples. One set of finishes will be sent to the architect in San Luis Obispo, the second and third set will be delivered to the PM and Client Agency in San Francisco.

b. All drawing title blocks and the subject line of email correspondence with the GSA PM, and GSA CO shall include GSA and Contractor’s name and location.

c. All furniture installation and electrical drawings shall be submitted with a minimum of 1/8” scale or a scale agreed to by the GSA and client agency PM.

d. The Contractor shall identify all pre-approved existing furniture in the furniture installation drawings.

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e. Electrical drawings shall be provided to the GSA and client agency PM identifying all circuit locations.

f. Contractor shall provide plan and isometric (3D) views to the GSA and client agency PM in PDF and either CAD/Revit of the typical drawings.

g. Typical drawings shall include all requirements as indicated in the furniture component list.

h. The BOM shall use the bid sheet’s item numbers and include part numbers, description, dimensions, quantity, and unit price. Individual workstations to be keyed alike. Weights for storage to be included.

3. Furniture Installation:

a. The furniture installation shall occur during normal business hours, unless otherwise specified in writing by the GSA PBS PM and GSA CO.

b. The Contractor shall provide 30 days free storage prior to installation, and include another

60 additional days as an option in the proposal}.

c. The Contractor shall generate the installation schedule(s) that complies with all building requirements, reserve dock or elevator and coordinate all deliveries with the GSA and client agency PM and GC minimum three days in advance.

d. The Contractor shall provide an electronic copy of the product warranties and installation instructions prior to installation.

e. The Contractor shall conduct a pre-installation walk through with the GSA and client agency PM of the installation space and identify existing building damage.

f. The Contractor shall meet all incoming delivery vehicles at the building entrance, unload deliveries, and check for damages. Missing or damaged products shall be ordered immediately and replaced within 20 working days unless justification is provided.

g. The Contractor’s PM will coordinate installation with GC’s electrician when connecting whips and power to the workstation panels

h. The Contractor shall coordinate with the GSA, client agency, and the GC on routing the data cabling through the systems workstation panels. Time for the cabling vendor shall be built into the furniture installation schedule.

i. The Contractor shall provide on-site supervision, managing installation performance and ensuring professional behavior and appropriate attire.

j. The Contractor shall keep the circulation pathways clear of packing material or furniture product during installation. The Contractor shall protect the building and installation space to prevent any physical damage. This includes floor protection, corner guards, etc.

k. The Contractor shall keep the job site, including staging and storage areas, free from trash at all times.

l. The client agency PM will coordinate moving and installing pre-approved existing furniture.

m. The Contractor shall be responsible for any damage to the building which occurs during delivery and installation. All damage to the building and installation space shall be completed within 10 days of issuing the punch list.

n. The Contractor shall prepare the office space for occupancy upon completion of the furniture installation. All components must be leveled, clean and free of debris, smudges, scuff marks etc.

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o. Refer to general CDC guidance for general COVID-19 procedures.

4. Project Management:

a. The Contractor shall assign a single point of contact (POC) who represents the furniture vendor and not the installer or other subcontractors. The POC is responsible for all Project Management services which includes managing their relationship between the GSA, the client agency, the design firm, GC, furniture manufacturers, furniture dealers, furniture installers, corporate representatives, service providers and all applicable individuals involved on the project.

b. The Contractor is responsible for acquiring the proper security clearances (HSPD-12) for the Contractor’s team and adhering to the building’s and tenant agencies' requirements.

c. The Contractor must attend and direct the necessary progress meetings, prepare and distribute notes as required. The POC shall be responsible for generating and distributing meeting minutes to all designated team members.

d. The Contractor shall be responsible for documenting all communication in writing and updating the GSA and client agency PM and GSA CO of the project status.

e. The Contractor shall develop, maintain and distribute a project schedule to the GSA’s PM and provide GSA’s PM with a ship date 10 working days after the acceptance of the BOM.

f. Prior to installation, the Contractor shall inspect and replace all damaged products from shipping, verify quantities, and manage inaccurate reorders to meet the project schedule.

g. The Contractor shall notify the GSA and client agency PM and GSA CO immediately of all product delays.

h. The Contractor shall generate and update an ongoing punch list that consists of any damaged, missing, and/or incorrectly installed products. The Contractor will complete one punch list organized by the manufacturer.

i. After all the ongoing punch list items have been resolved, the post-installation walkthrough shall be conducted with the GSA and client agency PM and GSA PM assigned representative.

j. The Contractor shall distribute the final punch list to the GSA and client agency PM and GSA PM assigned representative within 2 working days of the final walk-through. The final punch list shall detail all outstanding items and estimated installation completion dates.

k. The Contractor shall complete all final punch list items within 20 working days after all furniture has been installed. Any punch list items that require ordering from the manufacturer shall be done within 10 working days after all furniture has been installed.

l. The GSA and client agency PM shall sign off on the Acceptance Form indicating that all work has been performed in compliance with the contract and all punch list items have been resolved.

m. Contractor shall provide as-built final drawing within 10 working days of GSA acceptance of installation by GSA PM. The as-built shall include new room/space numbering and separate drawing with furniture key numbers plan in both PDF and AutoCAD format. Key plan shall also be provided in Microsoft Excel format.

4. SCHEDULE

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Estimated project schedule:

Activity Approximate Time Frames

Tentative Dates

RFQ Issued Refer to Construction Solicitation

TBD

Request for information (RFIs) from vendors concerning the solicitation and project Refer to Construction

Solicitation

TBD

GSA Response to RFIs Refer to Construction Solicitation

TBD

Quotes due by email to Contracting Officer Refer to Construction Solicitation

TBD

Award Date Same as Construction Award Date

Kick Off Meeting

Based on the Construction Schedule

TBD

Post-Award Site Visit for Verification & Field Measurements.

To be revised based on Construction Schedule

Based on the

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Furniture Delivery Date. Subject to change due to construction completion. Based on the

Construction Schedule

TBD

Furniture-in-Place Date.

Based on the Construction Schedule

TBD

Agency Occupancy Date.

Based on the

Above is an estimated project milestone schedule. It provides an estimated period of performance based on current knowledge. Dates are subject to change by the government.

The Contractor is responsible for providing a detailed installation schedule of the new furniture and equipment that can be integrated into the overall project schedule developed. The schedule shall include coordination required for the installation of electrical, data cabling, security equipment, plumbing, etc.

Timing of the order placement, delivery, and installation of the furniture shall be coordinated to eliminate any need for potential storage of materials. Shall there be a need for storage; the Contractor will be responsible for coordinating and identifying a storage location at their own cost.

GSA will accept the furniture upon completion of the furniture installation and punch list.

GSA Key Points of Contact:

Title Name Email Phone

Contracting Officer Dan Makowski dan.makowski@gsa.gov

Project Executive Paul Andrade paul.andrade@gsa.gov (415) 850-8928

Project Manager Alena Paulionak alena.paulionak@gsa.gov (415) 844-9769

5. BUILDING SPECIFIC INFORMATION GENERAL INFORMATION

Contractor shall coordinate with and abide by the GSA’s guidelines for deliveries, use of loading areas, and freight elevator.

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BUILDING DATA FOR DELIVERY/INSTALLATION:

● Contractor shall coordinate with and abide by the property management’s guidelines for deliveries, use of loading areas and freight elevator.

● GSA Property Manager/CO: Jackie Peters (GSA Senior Property Manager)

● GSA Building Manager: Patrick Quinn

● Location Address: 90 7th St. San Francisco, CA 94103

● Estimated Square Footage: Approx. 57,000 sf

● Number of Floors Affected: (5) Five Floors - 2nd, 3rd, 4th, 5th, and 6th Floor.

DELIVERY/INSTALLATION INFORMATION:

● Building Access Hours:

1. Regular Building Hours (Public): 6:00 AM – 6:00 PM M-F

2. Loading Dock delivery hours: 6:00 AM – 6:00 PM M-F

a. Other times can be requested when making arrangements.

3. When can the furniture be delivered?: After hours preferred for delivery as there is no conflict with circulation in the building.

4. Staging:

a. Square feet at loading area: Approx. 6,528 sq.ft.

b. Availability of use: Daily

c. Securable: Not securable

5. On site Storage: Not available

The estimated building dimensions are provided below, and it is the contractor's responsibility to field verify the dimensions.

● Loading Dock Information:

1. Freight Delivery area: raised dock is on-site.

2. Maximum height, width & length of trailer allowed: 14’-8”H x 10’-9⅝”W x 36’-0”L.

3. Distance from loading dock to freight elevator: Approx. 50 ft.

4. Loading Dock Hours: 6:00 AM – 6:00 PM M-F

a. Other times can be requested when making arrangements.

b. All moves or deliveries requiring more than 60 minutes use of the loading dock must be scheduled after hours.

5. Is the loading dock first come first serve or does an appointment need to be made and if an appointment is needed please provide the PC:

a. Use of loading dock facilities will be shared with Government activities on a first-come-first-served, wait-your-turn basis.

● Freight Elevator Information:

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1. Is freight elevator reservable? If so, please provide POC. If not, are there options to consider to make delivery more time-efficient?

a. All moves (including moves within the building), and major deliveries, requiring the use of the freight elevator or loading dock must be arranged with GSA Building Management, at a minimum, within 48 hours in advance.

i. The telephone number is: (415) 625-2755

ii. The office mailbox is: urbanadmin@urbanservicesgroup.com

b. All moves or deliveries requiring more than 30 minutes use of the freight elevators must be scheduled after hours.

2. Are there any restrictions between elevators and the install area (ie stairs)?

a. There are no restrictions between elevators and the install area

3. Provide weight capacity, door dimensions, interior dimensions, time restrictions of freight or passenger elevator(s) to be used:

a. Weight capacity: 2,270 kg (5,005 lbs)

b. Dimensions: 48”W X 84”H

4. Elevator door: 68”W X 102”L X 89”H

5. Cab space dimensions: 102”L X 84”H

6. Is floor & wall protection required in the elevator cab or lobby?

a. Yes

7. Dimensions of the doors and corridors (height/width) at entrance of installation location:

a. 89”H X 68”W

8. Corridor max varies throughout. Minimum width: 70”W X 82”H

● Dimensions of the Doors at Entrance of site:

1. Corridor Height And Width: 92”W X 82”H

2. Front Door Height and Width: 68”W X 90”H.

BUILDING RESTRICTIONS:

1. The contractor is solely responsible to verify by field measurement of the building dimensions;

2. All deliveries to be coordinated and time frame stated. Up to 60 minutes use of the loading dock is allowed unless during off-hours, which may be longer.

3. Onsite trash and recycling compactors are not for vendor use. Vendors must remove all trash and debris. No trash is allowed to be stored in the public areas of the building.

4. Scheduling of deliveries or pick-ups at the basement loading dock must be authorized by and coordinated with the GSA Project Manager. All contractors are required to submit a Building Authorization Form 72 hours prior to entering the building or using the loading dock. Parking at the loading dock is limited to one hour for loading and unloading only, unless after hours.

5. No onsite parking, all visitors and contractors shall use public parking.

6. Furniture Vendor Installers to provide their own equipment and/or lift gate if needed.

7. All contractors shall comply with the facility's security and access procedures.

8. Contractor shall provide Dealership Information (location, POCs) and Truck license plate number.

BUILDING MISCELLANEOUS:

mailto:urbanadmin@urbanservicesgroup.com

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1. Modifications or exemptions should be discussed with the GSA Project Manager who coordinates all furniture delivery and installations with the Building Manager.

2. Contractors are responsible for protecting walls and floors and are responsible for repairing any damage caused by their workers.

3. Smoking is not permitted anywhere inside the building or within 25 feet of entrances or air intakes. Eating and drinking is not permitted at the installation site.

4. Provide after-hours emergencies POC: Jackie Peters, Senior Property Manager. Keron Journette, Building Manager (415-203-4652)

5. Proof of Insurance: The Contractor, furniture dealer(s), and furniture installer(s) shall provide proof of insurance to the Ordering Official no later than 72 hours prior to furniture deliveries.

6. The Contractor shall be responsible for obtaining all permits required, i.e., parking, delivery, installation.

7. The contractor will determine if union labor is required, not the government.

8. Parking of vendor vehicles (besides the delivery trucks) are not provided onsite.

6. ADDITIONAL REQUIREMENTS FOR VENDORS

CLEAN - UP, RECYCLING AND TRASH REMOVAL:

The Contractor shall clean up and dispose of waste materials or trash in accordance with this paragraph and applicable federal, state, and local regulations, standards, codes and laws. The Contractor shall dispose of recyclables, trash, and packing materials away from the installation site. At all times, the Contractor shall keep the job site clean, including staging and storage areas used by the contractor, free from accumulations of waste material or trash. This material must be removed on a daily basis to deter accumulation of debris. Any fees or charges to be paid for disposal of materials shall be paid by the Contractor.

It is the Contractor’s option to furnish a dumpster on site to contain their debris. A written request must be sent to and approved by GSA. This dumpster shall be emptied regularly, and location of the dumpster must be coordinated with the GSA project team. Prior to completion of the work, the selected contractor shall remove from the vicinity of the work, all shipping containers, packing, trash, unused materials and other like material, belonging to the selected contractor or used under the selected contractor 's direction.

The site shall be all cleaned once again before the work is completed. Those items such as cleaning all the furniture items, taking out all the trash, vacuuming the flooring, etc. before the final walk with GSA PM and client agency.

7. INSTALLATION SERVICES

A. The Contractor shall be responsible for the following:

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1. The Contractor shall provide an electronic copy of the following to the GSA PBS PM prior to installation:

a. Product Warranties

b. Installation Instructions

B. The Contractor shall conduct a pre-installation walk through with the GSA PBS PM of the installation space and identify existing building damage.

C. Installation of furniture shall occur during normal business hours, unless otherwise specified in writing by the GSA PBS PM and GSA CO.

D. The Contractor shall exhibit professional behavior during installation.

E. The Contractor shall keep the circulation pathways clear of packing material or furniture product during installation.

F. The Contractor shall keep the job site, including staging and storage areas free from trash at all times.

G. The Contractor shall conform to any building specific rules and regulations on a project by project basis.

I. The Contractor shall protect the building and installation space to prevent any physical damage.

This includes protective runner, pads, corner guards, etc.

J. The Contractor shall be responsible for any damage to the building which occurs during delivery and installation. All damage to the building and installation space shall be completed within 10 days of issuing the punch list.

K. The Contractor shall prepare the office space for occupancy upon completion of the furniture installation. All components must be leveled, clean and free of debris, smudges, scuff marks etc.

8. FURNITURE WAREHOUSING SERVICES

A. Warehousing services (storage facilities) may be required. Warehousing services shall be provided at no additional charge to the Government for a duration to be determined by the General Construction Contractor, if deemed required, as part of the construction bid. Negotiations for warehousing will be part of the construction base bid, and to be held as needed after award.

9. DELIVERABLES

Design Deliverable Number of Days

Site Verification To Be Determined at Order Level Electrical Drawings To Be Determined at Order Level Furniture Design Drawings To Be Determined at Order Level Final Furniture Design Drawings To Be Determined at Order Level Bill of Materials (BOM) To Be Determined at Order Level

Project Management Deliverable Number of Days

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Proof of Insurance To Be Determined at Order Level Kick Off Meeting To Be Determined at Order Level Meeting Minutes To Be Determined at Order Level Installation Schedule To Be Determined at Order Level Punch List To Be Determined at Order Level Client Acceptance Document To Be Determined at Order Level

Installation Deliverable Number of Days

Warranty Information To Be Determined at Order Level Installation Drawings To Be Determined at Order Level As Built Drawings To Be Determined at Order Level Wire Management Plans To Be Determined at Order Level Installation Instructions To Be Determined at Order Level Installation Schedule To Be Determined at Order Level

10. PROJECT CLOSE-OUT

The Contractor is responsible for a successful closeout. They will maintain an ongoing punch list that consists of any items damaged, incorrectly installed, and/or missing product. Punch list details should be provided by A/E (vendor/dealership) for GSA review and approval. The Contractor shall respond with a resolution plan in 5 business days. Once all punch list items have been resolved, a post-installation walk through will be conducted with the GSA PM, Customer Agency PM or an assigned representative to finalize the installation phase. GSA will sign off on the installation phase approving and accepting all the work and services under the delivery order if it is determined that the work is in compliance with the Purchase Order (PO).

The Contractor shall submit a final invoice within sixty (60) calendar days after delivery. A completed, notarized & witnessed and signed Release of Claims (GSA Form 1142) to be provided to the Contracting Officer with the final invoice. Final invoice will not be processed unless Release of Claims is provided.

----------------------------------------------(End of Statement of Work) -----------------------------------------------------

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11. CONTRACT CLAUSES AND PROVISIONS

[A complete proposal shall include the following items, at a minimum]

1. The proposal must include literature and specifications for the proposed products and include 3D images of typicals and all furniture. The proposed product must align with the GSA furniture specifications package.

2. Provide a product list and include item number, quantity, product line, description, dimensions, finish grade, and a thumbnail image. Identify optional furniture items, if proposed.

3. Costs to be submitted using attachment C - Bid Sheet. Include itemized costs for each component and include item description, quantity, list price, GSA discount, GSA unit price, BPA discount, BPA unit price, and total price. Subtotal the furniture and breakout design services, delivery & freight, installation, and project management and total. Identify the costs of optional furniture items, if proposed.

4. Warranty information for all lines and components.

5. Proposal requirements are detailed further in the Construction Solicitation document.

Within ten (10) business days of GSA’s receipt of award, the Contractor will be required to provide three sets of the finish samples for GSA to make a selection.

Pricing Pricing shall be broken out based on the provided bid sheet.

Government Pricing – Many furniture and equipment vendors provide government entities with additional discounts through established agreements such as the GSA General Schedule and Blanket Purchase Agreements (BPA). The Vendor shall provide discounts and indicate them on the Furniture Bid Sheet.

[Refer to Construction Solicitation for the closing date for submission of proposals]