Attachment H - Specifications.pdf

GSA Health and Human Services Office Consolidation 90 7th Street San Francisco, California 94103

Table of Contents Division Section Title Pages

SPECIFICATIONS GROUP

General Requirements Subgroup

DIVISION 01 - GENERAL REQUIREMENTS

011000 SUMMARY

011400 WORK RESTRICTIONS

012500 SUBSTITUTION PROCEDURES

012900 PAYMENT PROCEDURES

013000 GSA PROJECT MANAGEMENT SYSTEM

013100 PROJECT MANAGEMENT COORDINATION

013110 PROSPECTUS CPM SCHEDULE SPECIFICATIONS

013200 CONSTRUCTION PROGRESS DOCUMENTATION

013220 PHOTOGRAPHIC DOCUMENTATION

013300 SUBMITTAL PROCEDURES

013600 CONSTRUCTION-OPERATIONS BUILDING INFORMATION EXCHANGE

(COBIE)

014000 QUALITY ASSURANCE & CONTROL REQUIREMENTS

015930 SECURITY REGULATIONS

015950 SAFETY AND HEALTH

016000 PRODUCT REQUIREMENTS GENERAL

017000 EXECUTION AND CLOSEOUT REQUIREMENTS

017310 CUTTING AND PATCHING

017320 SELECTIVE DEMOLITION

017350 FIRE PREVENTION PRECAUTIONS FOR HOT WORK

017410 CONSTRUCTION INDOOR AIR QUALITY

017419 CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

017700 CLOSEOUT PROCEDURES

018111 SUSTAINABLE DESIGN REQUIREMENTS

019113 COMMISSIONING

Facility Construction Subgroup

DIVISION 05 - METALS

051200 STRUCTURAL STEEL FRAMING

054000 COLD-FORMED METAL FRAMING

DIVISION 06 - WOOD, PLASTICS, AND COMPOSITES

064023 INTERIOR ARCHITECTURAL WOODWORK

066116 SOLID SURFACING FABRICATIONS

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

079200 JOINT SEALANTS

DIVISION 08 - OPENINGS

081213 HOLLOW METAL FRAMES

081216 ALUMINUM FRAMES

081416 FLUSH WOOD DOORS

083213 SLIDING ALUMINUM-FRAMED GLASS DOORS

084313 ALUMINUM-FRAMED STOREFRONTS

087100 DOOR HARDWARE

087111 DOOR HARDWARE (DESCRIPTIVE SPECIFICATION)

088000 GLAZING

DIVISION 09 - FINISHES

092216 NON-STRUCTURAL METAL FRAMING

092900 GYPSUM BOARD(4)

093013 CERAMIC TILING

095123 ACOUSTICAL TILE CEILINGS

096513 RESILIENT BASE AND ACCESSORIES

096513.36 RESILIENT CARPET TRANSITIONS

096519 RESILIENT TILE FLOORING

096536 STATIC-CONTROL RESILIENT FLOORING

096543 LINOLEUM FLOORING

096813 TILE CARPETING

098000 ACOUSTIC TREATMENT

098433 SOUND-ABSORBING WALL UNITS

099123 INTERIOR PAINTING

DIVISION 10 - SPECIALTIES

101423 PANEL SIGNAGE

101423.16 ROOM-IDENTIFICATION PANEL SIGNAGE

102239 FOLDING PANEL PARTITIONS

104416 FIRE EXTINGUISHERS

105616 FABRICATED WOOD STORAGE SHELVING

DIVISION 12 - FURNISHINGS

122116 VERTICAL LOUVER BLINDS

123216 MANUFACTURED PLASTIC-LAMINATE-CLAD CASEWORK

123623.13 PLASTIC-LAMINATE-CLAD COUNTERTOPS

123661.16 SOLID SURFACING COUNTERTOPS

123661.19 QUARTZ AGGLOMERATE COUNTERTOPS

125913 PANEL-HUNG COMPONENT SYSTEM FURNITURE

Facility Services Subgroup

DIVISION 21 - FIRE SUPPRESSION

211313 WET-PIPE SPRINKLER SYSTEMS

DIVISION 22 - PLUMBING

221313 FACILITY SANITARY SEWERS

221319 SANITARY WASTE PIPING SPECIALTIES

224216.16 COMMERCIAL SINKS

224713 DRINKING FOUNTAINS

DIVISION 23 - HEATING VENTILATING AND AIR CONDITIONING (HVAC)

230000 BASIC MECHANICAL REQUIREMENTS

230513 COMMON MOTOR REQUIREMENTS FOR HVAC

230516 EXPANSION FITTINGS AND LOOPS FOR HVAC PIPING

230517 SLEEVES AND SLEEVE SEALS FOR HVAC PIPING

230518 ESCUTCHEONS FOR HVAC PIPING

230529 HANGERS AND SUPPORTS FOR HVAC

230548 VIBRATION AND SEISMIC CONTROLS FOR HVAC

230553 IDENTIFICATION FOR HVAC

230593 TESTING, ADJUSTING, AND BALANCING OF HVAC

230700 HVAC INSULATION

230923 DIRECT DIGITAL CONTROL (DDC) SYSTEM FOR HVAC

232300 REFRIGERANT PIPING

233113 METAL DUCTS

233300 AIR DUCT ACCESSORIES

233713 DIFFUSERS, REGISTERS, AND GRILLES

DIVISION 26 - ELECTRICAL

260500 COMMON WORK RESULTS FOR ELECTRICAL

260501 SELECTIVE ELECTRICAL DEMOLITION

260519 LOW VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES

260526 GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS

260533 RACEWAYS AND BOXES FOR ELECTRICAL SYSTEMS

260553 IDENTIFICATION OF ELECTRICAL SYSTEMS

260923 OCCUPANCY SENSORS

260943 NETWORK LIGHTING CONTROLS

262726 WIRING DEVICES

262816 ENCLOSED SWITCHES AND CIRCUIT BREAKERS

265100 INTERIOR LIGHTING

265670 LIGHTING ACCEPTANCE TESTING

DIVISION 27

COMMUNICATIONS

271500 COMMUNICATIONS HORIZONTAL CABLING

274116 AUDIO VISUAL SYSTEMS

275123 INTERCOM AND PAGING SYSTEM

DIVISION 28 - ELECTRONIC SAFETY AND SECURITY

280500 COMMON WORK RESULTS FOR ELECTRONIC SAFETY AND SECURITY

280500.2 SECURITY AND COMMUNICATION CONDUIT / RACEWAY SYSTEMS

281300 ACCESS CONTROL SYSTEM

283100 MULTIPLEX/ADDRESSABLE FIRE ALARM SYSTEMS

END OF TABLE OF CONTENTS

GSA Health and Human Services Office Consolidation 90 7th Street, San Francisco, CA

PCN # 47PK1720D0007

May 2024 Summary 011000 - 1

SECTION 011000 – SUMMARY CMc or DBB V

PART 1 GENERAL

1.1 PROJECT INFORMATION

A. Project Name and Location: Health and Human Services San Francisco Regional Office Consolidation, San Francisco Federal Building at 90 7th Street, San Francisco, CA

B. Project Summary Description: Consolidation of un-used and under-utilized office space for the U.S.

Department of Health and Human Services.

C. Architect/Engineer of Record (A/E): studio 2G Architects, LLP

D. Project Delivery Method: Design/Bid/Build

E. Architect’s Consultants: Architect has retained the following design professionals, who have prepared designated portions of the Contract Document:

1. Architectural Support: DLR Group

2. Structural: FTF Engineering

3. Mechanical and Plumbing: DLR Group

4. Electrical: JMPE

5. Fire Protection: Collings and Associates

6. Data and Telecommunication: R & N Systems Design

7. Cost Estimating: Sierra West

F. Construction Manager as Advisor (CMa):

G. Partnering Consultant:

H. Commissioning Provider (CxP):

I. GSA Contracting Officer: Daniel Ramirez, 9PQPL

J. GSA Project Manager: Alena Paulionak, 9PCW

1.2 WORK SEQUENCE

The work shall be conducted in phases in these sections:

1. Phase 1: Suite #3-600 HRSA to be construction complete, have furniture installed, and have final billing done by June 15th, 2025. Any OASH labeled spaces in suite #5-100 to be construction complete, and have final construction billing done by June 15th, 2025.

2. Phase 2: The remainder of work shall be substantially complete, ready for occupancy, within 548 calendar days after notice to proceed.

1.3 SCHEDULE OF GOVERNMENT-FURNISHED PROPERTY

Summary 011000 - 2

A. The project includes the following Government furnished property to be installed by the Contractor.

The contractor shall advise GSA at least 30 days in advance of when the property should be delivered.

1. Existing furniture disposal SOW

2. Existing furniture move and reinstall SOW

3. Employee move SOW by HHS

4. Equipment (kitchen equipment) procurement. Spec list TBD by HHS, SOW by A/E

5. 7-300 Suite needs to be removed from GC contract due to earlier release (Sept. 30th)

6. Art items (list) to move for storage and reinstallation

1.4 MISCELLANEOUS PROVISIONS

A. Work in existing facilities shall correspond in all respects with the existing conditions to which it connects, or to similar existing conditions, in materials, workmanship and finish.

B. Alterations to Existing Conditions: Existing conditions shall be cut, drilled, removed, temporarily removed, or removed and replaced, as necessary for performance of Work under the Contract and in conformance with Health and Safety requirements outlined in section 015950 - Safety and Health. Work out of alignment where exposed by removal of existing work shall be called to the attention of GSA.

Necessary corrective work shall be as directed.

1. Replacements of existing conditions that are removed shall match similar existing conditions.

2. Unless otherwise indicated, existing structural members shall not be cut or altered without authorization by the Contracting Officer.

3. Conditions remaining in place, which are damaged or defaced during the Work, shall be restored to the condition existing at time of award of Contract.

4. Coordinate with Tenant in floor below for any necessary work that will affect the ceiling below.

C. Existing structures will remain in place.

D. Existing utility services with related meters and equipment will remain in place.

E. Removed items indicated to remain the property of the Government shall be stored on site where directed by the Contracting Officer.

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION (Not Applicable)

END OF SECTION 011000

Work Restrictions 011400 - 1

SECTION 011400 - WORK RESTRICTIONS

1.1 CONTRACTOR USE OF PREMISES

A. The Contractor will review and document the existing conditions surrounding the project premises.

Provide documentation to GSA prior to the commencement of any construction activity.

B. All contractors and vendors entering the San Francisco Federal Building (SFFB) must have a Homeland Security Presidential Directive (HSPD-12) Tier 1 security clearance. Otherwise, the contractor and/or vendor must be escorted at all times by a federal employee or HSPD-12 security-cleared representative. The access memo must indicate who will be escorting the contractor if they are not cleared to enter.

C. The Contractor shall limit use of the premises to the work in areas indicated, and to allow for Government occupancy and public use.

1. Confine operations at the site to areas indicated in plans. Do not disturb portions of the site beyond the areas in which Work is indicated.

2. Keep driveways and entrances serving the premises clear and available at all times to the Government, Government employees and to visitors. Do not use these areas for parking or storage of materials.

3. Schedule deliveries to minimize space and time requirements for storage of material and equipment on site.

a. All moves (including moves within the building), and major deliveries, requiring the use of the freight elevator or loading dock must be arranged with GSA Building Management, at a minimum, within 48 hours in advance. The telephone number is

(415) 625-2755 and the office mailbox is urbanadmin@urbanservicesgroup.com.

1) Building Management: Suite 3-510; Phone Number: (415) 625-2755.

2) Senior Property Manager: Jackie Peters, jackie.peters@gsa.gov.

3) Property Manager: Keron Journette, keron.journette@gsa.gov.

4) Operations and Maintenance O&M: Daniel Arbanas, daniel.arbanas@gsa.gov

4. Maintain existing building in a safe and weather-tight condition throughout the construction period. Repair damage caused by construction operations to the satisfaction of the government. Take precautions to protect the facility, its occupants and the public during the construction period. A representative of the Contractor shall be available to arrive on site within one (1) hour of notice should an emergency occur.

5. Take special care to protect all existing structures and facilities from damage due to work.

Any and all damage shall be repaired to match existing construction at no cost to the Government.

mailto:urbanadmin@urbanservicesgroup.com

Work Restrictions 011400 - 2

a. Existing building finishes and fixtures must be protected from damage. Corner boards must be used in elevator lobbies and corridors. Walk-off plates must be used to protect door thresholds. Along moving route, carpet must be covered with masonite or plywood, and walls and doors must be protected.

6. Take special care to prevent intrusion of dust and noise into adjacent building areas and building systems. Work areas must be sealed to contain dust within the space; negative pressure needs to be maintained within the space, utilizing a HEPA filter system connected to the building’s main return duct vent.

7. Existing building equipment and devices (e.g., fire alarm/sprinkler devices, lighting and HVAC sensors/controls must be protected throughout construction.

8. Keep public areas, such as hallways, stairs, lobbies and toilet rooms, free from accumulation of waste material, rubbish, construction debris and construction materials.

9. Space on the premises will be made available for the Contractor's storage and related activities, provided that its use will not interfere with operations of the Government.

Arrange and gain approval for use of this space through the Contracting Officer.

10. Use of the existing loading dock facilities will be shared with Government activities on a first-come-first-served, wait-your-turn basis. The loading dock is available for the delivery of materials, tools, and supplies between the hours of 6:00 AM to 6:00 PM, Monday – Friday. Other times can be requested when making arrangements. Proof of auto insurance will be required.

a. All moves (including moves within the building), and major deliveries, requiring the use of the freight elevator or loading dock must be arranged with GSA Building Management, at a minimum, within 48 hours in advance. The telephone number is

(415) 625-2755 and the office mailbox is urbanadmin@urbanservicesgroup.com.

b. Moving or other deliveries of furniture and equipment at 90 7th Street must be cleared through the GSA Building Management. All moves or deliveries requiring more than 60 minutes use of the dock or 30 minutes use of the freight elevators must be scheduled after hours.

c. Trucks and trailers over the height of 14'-8", over the width of 10’-9 5/8”, and over the length of 36' are not permitted in the loading dock or garage area. No undercarriages permitted.

d. A current certificate of insurance must be on file in the Building Manager's Office for any contracted moving service prior to physical move.

e. Passenger elevators are not to be used for deliveries unless previously authorized by the Building Manager.

f. Front door is 64 inch x 100 inch.

g. Service elevator door is 4ft x 7ft.

Work Restrictions 011400 - 3

11. Existing materials and equipment that are removed as part of the construction operations, and that are not reused or designated to be salvaged as Government property, shall become the property of the Contractor and shall be removed from the site. Storage or sale of excess salvageable materials and equipment is not permitted on site.

12. Pollution producing equipment shall not be located near air intakes where airborne smoke or fumes could be drawn into buildings. When not required for powering unloading operations, turn off engines when parked.

13. The contractor shall submit a silica work exposure plan that must be sufficient to minimize the release of visible dust and minimize the accumulation of visible airborne dust before commencing construction activities.

14. Smoking is not permitted in or around buildings, see Facilities Management Regulation (FMR) Case 2008-102—3. Also see Code of Federal Regulations (CFR) 41 CFR Part 102-74.

15. No parking will be available on site during working hours for building occupants. The Contractor and Contractor's employees shall make their own arrangements for vehicle parking off site.

16. Cell Phones: Contractor is to provide company cell phones during this contract. Cell phones are only permitted in construction areas and contractor’s office space.

17. No apparatus with an open flame is allowed to be used within the facility without the prior receipt of a burn permit. Contact the Field Office to obtain burn permits. Burn permits are required for each separate occurrence.

18. Provide at least one dry chemical fire extinguisher UL rated 2A-10BC throughout the construction period. An A, B, C rated clean agent type fire extinguisher, Halotron I or equivalent will be required when working in or adjacent to data and computer equipment areas.

19. Permits: Refer to FAR 52.236-7

20. The work shall be sequenced to minimize disruption to building occupants, visitors, and maintenance activities. To the greatest extent feasible, demolition work should not take place until supplies are on hand to perform new work.

21. Coordinate with the GSA Building Manager and the COR for site access.

22. Coordinate with the GSA Building Manager and the COR on correct response procedures for any building system alarms occurring during or resulting from the construction process.

23. All facility systems outside the immediate construction area shall be kept fully operational during normal working hours.

24. Coordinate with the GSA building manager as to the use of cameras in the building.

1.2 GOVERNMENT OCCUPANCY

Work Restrictions 011400 - 4

A. The GSA (or tenant agency) will occupy the site and the existing building during the entire period of construction. Cooperate with the GSA's representatives during construction operations to minimize conflicts, mitigate noise, and facilitate Government usage. Perform the Work in a manner that does not interfere with the GSA (or other gov agencies) operations.

B. GSA reserves the right to occupy, place, and install equipment in completed areas of the construction prior to Substantial Completion, provided such occupancy does not interfere with completion of the Work. The GSA's installation of equipment and partial occupancy shall not constitute acceptance of the total Work.

1. Upon occupancy, GSA will assume responsibility for maintenance and custodial service for the occupied portions of the work site.

1.3 WORKING HOURS

A. Government Occupied Hours: Government personnel are scheduled to occupy the building during the following hours on weekdays, Monday through Friday, except for established Government Holidays: 6:00 AM to 6:00 PM. After hours are any hours not listed under Normal Business Hours.

B. Government Unoccupied Hours: Government personnel are not scheduled to occupy the building during times not indicated as Government Occupied Hours.

C. Contractor's General Working Hours: The Contractor working hours shall be generally established to occur during Government Occupied Hours.

D. Contractor's Required Working Hours: The following work shall be performed during Government Unoccupied Hours:

1. Noisy and/or odor-producing work that may disrupt tenant operations in adjacent spaces.

E. Work accomplished during Government Unoccupied Hours shall be performed at no additional cost to the Government. Contractor shall submit a proposed schedule and gain the Contracting Officer's approval at least 48 hours before proceeding with any work during Government Unoccupied Hours.

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION (Not Applicable)

END OF SECTION 011400

Substitution Procedures 012500 - 1

SECTION 012500 - SUBSTITUTION PROCEDURES

1.1 RELATED DOCUMENTS

A. The Government is providing the references included in this subsection for information purposes only and is not intended to provide a comprehensive, all-inclusive list of any and all potentially relevant portions of the Contract Documents. Drawings and general provisions of the Contract and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Sections:

1. Division 012100 Section "Allowances" for products selected under an allowance.

2. Division 012300 Section "Alternates" for products selected under an alternate.

3. Division 012400 Section “Options” for products selected under an option.

4. Division 016000 Section "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

1.3 DEFINITIONS

A. Substitutions: Proposed changes to the Contract Documents by the Contractor for products, materials, equipment, and methods of construction.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms

2. Substitutions for Convenience: Changes proposed by Contractor or GSA that are not required in order to meet other Project requirements but may offer advantage to Contractor or GSA

1.4 SUBMITTALS for Cause or Convenience:

A. Substitution Requests: Per Submittal Procedures Section 013300 submit electronic copies through PMIS of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form: Coordinate in KAHUA and/or with GSA Project Manager, Contracting Officer or Contracting Officer’s Representative (CO) or (COR).

Substitution Procedures 012500 - 2

2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Coordination information, including a list of changes or modifications needed to other parts of the Work and to construction performed by the Government and separate contractors that will be necessary to accommodate proposed substitution.

b. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable specification section. Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, energy and resource performance goals, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

c. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

d. Samples, where applicable or requested.

e. Certificates and qualification data, where applicable or requested.

f. List of similar installations for completed projects with project name, location and contact information of owner and architect/engineer of record.

g. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

h. Research reports evidencing compliance with building code in effect for the project, when applicable for the proposed substitution.

i. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

Provide a schedule fragnet with a time impact analysis to allow the Government to consider the proposed substitution.

j. Cost information, including a proposal of change, if any, in the Contract Sum.

k. Proposed substitution complies with requirements in the Contract Documents except as indicated in the substitution request, is compatible with related materials, and is appropriate for applications indicated.

l. The Contracting Officer may require the Contractor to provide a contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. The Contracting Officer or Contracting Officer’s Representative (CO) or (COR) Action: If necessary, the Contracting Officer or COR will request additional information or documentation for evaluation.

The Contractor shall be entitled to receive notice of action on submittals within a reasonable time, given the volume or complexity of the submittals and the criticality of the affected activities to Substantial Completion as may be indicated in the Project Schedule. The Contractor shall not be entitled to receive notice of action on submittals containing variations from Contract requirements in less than twenty working days. (Coordinate with 013300 Submittals).

Substitution Procedures 012500 - 3

1.5 Failure by the government to respond does not constitute acceptance of the proposed substitution.

1.6 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage qualified testing agencies to perform compatibility tests recommended by manufacturers.

1.7 PROCEDURES

A. Coordination: Modify or adjust affected work as necessary to integrate work of the approved substitutions.

PART 2 PRODUCTS

2.1 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately upon discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

1. Conditions: The Contracting Officer (CO) will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, the CO will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

c. If requested substitution involves schedule impact Contractor has identified time impact and a mitigation plan.

d. Requested substitution has received necessary approvals of authorities having jurisdiction.

e. Requested substitution is compatible with other portions of the Work.

f. Requested substitution has been coordinated with other portions of the Work.

g. Requested substitution provides specified warranty.

h. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience the contracting Officer (CO) will consider requests for substitution if received within 30 calendar days after Notice of Award, submittals received after that time may be considered or rejected at discretion of the CO or the COR.

1. Conditions: The CO will consider Contractor's request for substitution when the following conditions are satisfied.

Substitution Procedures 012500 - 4

a. Requested substitution offers the Government a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional obligations the Government incurs. Owner’s additional responsibilities may include compensation to Architect for redesign and evaluation services, increased cost of other construction by Owner and similar considerations.

b. Requested substitution does not require extensive revisions to the Contract Documents.

c. Requested substitution is consistent with the Contract Documents and will produce indicated results.

d. Substitution request is fully documented and properly submitted.

e. If requested substitution involves schedule impact, Contractor has identified time impact and a mitigation plan.

f. Requested substitution has received necessary approvals of authorities having jurisdiction.

g. Requested substitution is compatible with other portions of the Work.

h. Requested substitution has been coordinated with other portions of the Work.

i. Requested substitution provides specified warranty.

j. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

PART 3 EXECUTION (Not Used)

END OF SECTION 012500

Payment Procedures 012900 - 1

SECTION 012900 - PAYMENT PROCEDURES all delivery methods

1.1 SUMMARY

A. This Section specifies administrative and procedural requirements necessary to prepare and to process Requests for Payment.

1.2 DEFINITIONS

A. Schedule of Values: A detailed written statement (masterformat/uniformat) furnished by the Contractor outlining the portions of the contract sum, which allocates values (price & percentage) for the various parts of the work and used as the basis for payment application and reviewing progress payments. The Agreement provides further details.

B. Request for Payment: A contractor’s invoice and request for progress payment with substantiating information consistent with approved schedule of values.

1.3 SCHEDULE OF VALUES

A. Coordination: Submit completed Schedule of Values no later than fourteen (14) calendar days prior to scheduled date of initial Requests for Payment.

B. Schedules for Phased Work: Where the work is separated into phases, provide Schedules showing values correlated with each phase using the standard format referenced below.

C. Format and Content: Contractor shall be responsible to complete the GSA Schedule of Values Workbook and compile the values into GSA’s Project Management System. Contractor will enter values into the workbook prior to GSA’s Project Management System input and provide associated electronic baseline copy to the contracting officer for record. Contractor will follow guidelines in the Schedule of Values workbook to support GSA’s Project Management System upload.

1. Identification: Complete the following Project Identification fields in the Schedule of Values:

a. Project Name

b. Project Number

c. Project Location, City, State

d. Base Contract Number

e. Task Order Number

f. Modification Number

g. GSA Project Manager

Payment Procedures 012900 - 2

h. Contractor's Name and contact information

i. Date of submittal

2. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Requests for Payment and progress reports.

a. Work activity – (by division or specific work activity)

b. Dollar value of each specific work activity – both with an amount in dollars and whole cents, and as a percentage of the Contract Sum to nearest one-hundredth percent. Adjust the amounts to total to the Contract Sum and the percentages to total 100 percent.

c. Each item in the schedule of values and Requests for Payment shall be complete. Include total cost and proportionate share of general overhead and profit for each item. (i.e. no stand alone item for Overhead, and Profit)

d. Modifications that affect value.

e. Update affected work branches and subordinate line items and

f. resubmit the schedule of values before the next Request for Payment when Modifications result in a change in the Contract Sum

g. Line item for mobilization and demobilization

h. Line item for close out (% to be negotiated with GSA COR)

3. Options: Provide a separate Schedule of Values for each exercised Option.

4. Each item in the Schedule of Values and Requests for Payment shall be complete. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at the government's option.

5. Revise and update workbook in GSA’s Project Management System with all items affecting scope, schedule or cost and resubmit within 14 calendar days as coordinated with project manager or contracting officer. Contractor shall provide a final as-built schedule at project completion. Update affected work branches and subordinate line items and resubmit the schedule of values before the next Request for Payment when Modifications result in a change in the Contract Sum.

1.4 REQUESTS FOR PAYMENT

A. Requirements for Requests for Payment are in Section III, Terms and Conditions of the Agreement.

B. Each Request for Payment following the initial Request for Payment shall be consistent with previous Requests.

1. Initial Request for Payment, Request for Payment at time of Substantial Completion, and final Request for Payment involve additional requirements.

C. Payment Request Times: Submit Request for Payment to GSA by the seventh day of the month. The period covered by each Request for Payment is one month, ending on the last day of the preceding month.

Payment Procedures 012900 - 3

1. Submit one draft copy (aka pencil copy) of Request for Payment to the CO or enter in GSA’s Project Management System along with construction progress report seven days prior to the due date for review by GSA. Provide documentation evidencing the cost of work performed to be included in the Request for Payment. Resolve questions resulting from GSA review of draft Request for Payment and construction progress report prior to submitting Request for Payment.

2. Submittal shall include a monthly updated construction schedule.

D. Request Preparation: All payments must be executed by a person authorized to legally bind the Contractor.

1. Entries shall match data on the schedule of values and Contractor's construction schedule. Use updated schedules if revisions were made.

2. Include amounts for work completed following the effective date of the previous Request for Payment, whether or not payment has been received. Include only amounts for work completed as of effective date of current Request for Payment.

3. Include amounts of Modifications issued before the last day of the construction period covered by Request.

E. Stored Materials: Differentiate between items stored on-site and items stored off-site.

1. Provide certificate of insurance, and consent of surety to payment, for stored materials.

2. Provide supporting documentation that verifies the amount requested, such as paid invoices. Match amount requested with amounts indicated on documentation.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of the effective date of previous Request for Payment.

b. Value of previously stored materials put in place after the effective date of previous Request for Payment and on or before the effective date of the current Request for Payment.

c. Value of materials stored since effective date of previous Request for Payment and remaining stored as of effective date of current Request for Payment.

F. Initial Request for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Request for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule per Agreement (startup if not final).

4. Products list (preliminary if not final).

5. Sustainable design submission for project materials cost data.

6. Sustainable design action plans.

7. Schedule of unit prices.

Payment Procedures 012900 - 4

8. Submittal schedule (preliminary if not final).

9. List of Contractor's staff assignments.

10. List of Contractor's principal consultants.

11. Copies of building permits.

12. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

13. Initial progress report.

14. Report of preconstruction conference.

G. Request for Payment at Substantial Completion: After GSA issues the Notice of Substantial Completion, submit a Request for Payment less previous payments made for portions of the Work claimed as substantially complete.

1. Include documentation supporting the claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This Request shall reflect Notices of Substantial Completion issued previously for GSA occupancy of designated portions of the Work.

H. Final Payment Request: The Agreement provides further details

PART 2 PRODUCTS (Not Used)

END OF SECTION 012900

GSA Project Management System 013000 - 1

SECTION 013000 - GSA PROJECT MANAGEMENT SYSTEM

1.1 PURPOSE

A. For the purposes of this document and the Division One Specifications, the term ‘GSA Project Management Information System’ (PMIS).

The Contractor shall use the GSA Project Management Information System identified by GSA for use on the project.

1.2 DEFINITION

A. The GSA’s PMIS is a web-based project management tool which provides GSA’s Public Buildings Service with an automated workflow, collaboration, document management and project management solution to help manage GSA design and construction projects.

1.3 PROJECT COLLABORATION AND DOCUMENTATION

A. General

1. The Contractor shall effectively manage the PMIS including maintaining adequate staffing levels and ensuring that personnel attend the mandatory GSA-provided training sessions.

2. The Contractor shall use PMIS to upload, store, capture, preserve, record, maintain, update, and route all project-related documentation to comply with GSA's Document Security Requirements. Classified material is not permitted to be stored in this system.

3. The Contractor shall use the workflow processes contained within the PMIS to submit and receive approval for all project deliverables.

4. The Contractor shall continuously monitor and review the PMIS to ensure the Contractor data is current through completion of the Close-out Phase of Construction.

5. The Contractor is required to store documents from their subcontractors and vendors in the GSA Project Management System. If a subcontractor or vendor does not obtain a license for the GSA Project Management System, the contractor will be responsible for uploading and processing documents in the system on their behalf.

B. Contents of PMIS

1. The Contractor shall use PMIS as the electronic filing cabinet for all project-related correspondence and submittals. The Contract Documents specify certain documentation that the Contractor shall provide during performance of the Contract. For the avoidance of

GSA Project Management System 013000 - 2 doubt, and unless specifically stated otherwise in the Contract Documents, in addition to any documentation that the Contractor submits to GSA as set forth in the Contract Documents.

1.4 SCHEDULING REQUIREMENTS

A. The Project Schedule shall be produced using widely used, commercially available computer software that is capable of generating and monitoring a CPM schedule. Contractor provided schedules shall be uploaded/imported to PMIS on a recurring basis.

1.5 EQUIPMENT AND TRAINING

A. Equipment

1. GSA will not furnish any equipment related to accessing PMIS. PMIS is web-accessible, and can therefore be accessed via any computer with an Internet connection. For up-to-date PMIS desktop requirements: https://www.gsa.gov/real-estate/design-and-construction/project-management-information-system

B. GSA Project Management System Training

1. GSA will provide no cost training to familiarize team members with PMIS. The GSA Project Manager will ensure that appropriate personnel should attend training and what roles will be set up within the system based on their project responsibilities.

C. PMIS Support

1. GSA will provide PMIS administration and end user support, for the duration of the project.

1.6 PERSONNEL REQUIREMENTS

A. An HSPD-12 security clearance is required to access PMIS. Project Team members without an HSPD-12 clearance will need to work with the GSA Project Manager to initiate the clearance process, and request a temporary waiver for the PMIS access until clearance can be confirmed. A waiver means that once the individual’s HSPD-12 clearance is confirmed, a GSA Project Management System username and password will be provided. For up-to-date GSA HSPD-12 information:

www.gsa.gov/hspd12. Obtaining clearances vary in length and may take time to receive them.

1.7 DATA OWNERSHIP

A. GSA shall retain ownership of all data entered into the system and shall administer all information contained therein. And distribution of any system data shall be made upon request.

1.8 DOCUMENT SECURITY

https://www.gsa.gov/real-estate/design-and-construction/project-management-information-system https://www.gsa.gov/real-estate/design-and-construction/project-management-information-system http://www.gsa.gov/hspd12

GSA Project Management System 013000 - 3

A. PMIS security access levels ensure that sensitive documents can only be accessed by the appropriate personnel. It is the contractor’s responsibility to ensure their employees, subcontractors and vendors have the appropriate level of security to ensure document security.

1.9 REFERENCES

PART 2 PRODUCTS (Not Used)

END OF SECTION 013000

Project Management & Coordination 013100 - 1

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION all delivery methods

1.1 SUMMARY

A. This section includes certain administrative provisions for managing and coordinating construction operations, including but not limited to the following:

1. General project coordination.

2. Coordination drawings.

3. Conservation.

4. Administrative and supervisory personnel.

5. Conferences and meetings.

6. Cleaning and protection.

1.2 GENERAL PROJECT COORDINATION

A. Coordination of Trades: Coordinate construction operations included in the various sections of the Specifications to provide an efficient and orderly installation of each part of the Work. Coordinate construction operations included under different sections of the Specifications that depend on each other for proper installation, connection or operation. Keep pipes, ducts, conduit, and the like as close as possible to ceiling slab, walls, and columns to take up a minimum amount of space. Locate pipes, ducts, and equipment so that they do not interfere with the intended use of eyebolts and other lifting devices. Assure all controls can be reached and operated.

1. Schedule construction operations in the sequence required to obtain the best results where the installation of one part of the Work depends on installation of other components before or after that part.

2. Coordinate installation of different components to provide maximum accessibility for required maintenance, service, testing and repair.

3. Minimize roof penetrations.

B. Notification: Prepare and distribute memoranda to each party involved, outlining special procedures required for coordination. Include notices, reports and meeting minutes as part of the memoranda.

C. Administrative Procedures: Coordinate scheduling and timing of administrative procedures with other construction activities to avoid conflicts and promote orderly progress of the Work. Administrative procedures include but are not limited to the following:

1. Preparation of schedules.

Project Management & Coordination 013100 - 2

2. Installation and removal of temporary facilities.

3. Security packages and systems by others (i.e. U.S. Marshals Service (USMS), Federal Protective Service (FPS), tenants, etc.)

4. Audio Visual (AV) and technology requirements and packages for tenants and/or end users.

5. Telecommunication, data, internet and other tele-work systems for GSA, tenants and/or end users.

6. Delivery and processing of submittals.

7. Progress meetings.

8. Project closeout activities.

9. Startup and adjustment of systems.

1.3 COORDINATION DRAWINGS

A. Coordinate with GSA Building Manager and obtain required clearances and approvals if access is required for construction of improvements from the floor below.

B. Prepare coordination drawings and/or BIM model and data where coordination is needed for installation of products and materials fabricated by separate entities, and prepare coordination drawings where limited space availability necessitates maximum use of the space for efficient installation of different components.

1. Show the relationship of components from the separate shop drawings. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems

2. Indicate required installation sequences.

3. Indicate minimum access space requirements for routine maintenance and for anticipated replacement of components during the life of the installation.

4. Show locations and sizes of all access doors on vertical and horizontal surfaces throughout the facility.

5. Provide vertical and horizontal dimensions necessary to locate each component and avoid conflicts within the space.

6. Comply with shop drawing requirements for sheet size and submittal methods specified in Division 1 Section 013300 Submittal Procedures.

C. Refer to Divisions 23, and 26 Plumbing, Heating Ventilating and Air Conditioning, and Electrical for specific coordination drawing requirements for mechanical and electrical installations.

D. Provide coordination drawings for equipment and system installations in mechanical and electrical rooms and spaces where two or more entities will provide the work and separate shop drawings are insufficient to show coordination.

E. Work installed prior to approval of coordination drawings shall be at the Contractor’s risk. Subsequent relocations required to avoid interferences shall be made without additional expense to the Government. In https://docs.google.com/spreadsheets/d/1ojDseIb0dBwslQQH31hhS4iRGWstwJu8xZpc-FQR4Zs/edit#gid=465542719 https://docs.google.com/spreadsheets/d/1ojDseIb0dBwslQQH31hhS4iRGWstwJu8xZpc-FQR4Zs/edit#gid=465542719

Project Management & Coordination 013100 - 3 case interference develops, the Government will decide which work shall be relocated, regardless of which was installed first.

F. Digital Data Files of Coordination Drawings: Prepare coordination digital data files in accordance with the following requirements:

1. File Preparation Format: Same digital data software program, version, and operating system as the original Drawings.

2. File Submittal Format: Same digital data software program, version, and operating system as the original Drawings and Portable Document Format (PDF).

3. GSA will furnish Contractor one set of digital data files of the Drawings for use in preparing coordination digital data files.

a. GSA makes no representations as to the accuracy or completeness of digital data files as they relate to the Drawings.

b. Digital Data Software Program: Revit 2021

c. Execute a data licensing agreement in a form acceptable to the GSA, if required for Project.

1.4 CONSERVATION

A. Coordinate conservation of energy, water and materials in the conduct of construction operations. Salvage materials and equipment involved in the performance of, but not incorporated into, the Work.

B. Comply with Green Purchasing Plan requirements.

1. All applicable GSA contract actions shall require the supply and/or use of the following:

a. Environmental Protection Agency (EPA) Comprehensive Procurement Guideline (CPG) designated products

b. ENERGY STAR® or Federal Energy Management Program (FEMP) designated products

c. Electronic Product Environmental Assessment Tool (EPEAT) registered products

d. US Department of Agriculture (USDA) designated BioPreferred/Biobased products

e. EPA WaterSense or other water efficient products

f. Non-ozone-depleting products or alternatives listed under the EPA Significant New Alternatives Policy (SNAP)"

C. Waste Management Plan: Establish a program to maximize recycling of waste materials. Program shall include the following:

1. Designation of a waste management coordinator.

2. Identification of recyclable materials.

3. Identification of available local recycling firms and agencies to receive recyclable materials.

Project Management & Coordination 013100 - 4

4. Establishment of quantity goals for collection of each recyclable material.

5. Designation of one or more locations on the project site for collection, sorting and temporary storage of recyclable materials.

6. Means and schedule for transporting and delivery of recyclable materials to recycling firms and agencies.

7. Implementation of the Waste Management Plan: Contractor's waste management coordinator shall provide on-site instruction of workers in the identification, separation and handling of recyclable materials, and shall manage the process for the duration of the Contract.

a. Contractor shall lay out and define specific areas to facilitate separation of materials for recycling and shall maintain collection bins clearly marked to avoid contamination of the recyclable materials.

b. The waste management coordinator shall report monthly, in writing, the quantity of each recyclable material collected during the previous month and cumulatively to date, compared to the quantity goal, and other points of interest. Copies of each report shall be distributed to each significant stakeholder of the project, including the Government.

1.5 ADMINISTRATIVE AND SUPERVISORY PERSONNEL

A. The Contractor shall provide administrative and supervisory personnel for proper performance of the Work.

B. Project Coordinator: Provide a full-time project coordinator, experienced in the administration and supervision of building construction, including all systems required in the project. The project coordinator shall be authorized to act as the coordinator of construction activities, including but not limited to the following:

1. Scheduling and sequencing of Work.

2. Sharing access to work spaces.

3. Installations.

4. Protection of work.

5. Cutting and patching

6. Selections for compatibility.

7. Preparation of coordination of drawings.

8. Inspection and tests.

9. Temporary services and facilities.

C. Safety and Health Officer: Provide a safety and health officer whose duties shall consist of developing and implementing safety and health programs specified in Division One 015950 Safety and Health

D. Provide a waste management coordinator whose duties shall consist of developing and implementing a program for maximizing recycling of waste.

https://docs.google.com/document/d/1v7qKZNEgacnHdy4Pvdpq75JEMtNZFwtDx2IEZ9157xo/edit#heading=h.ypo5b12nzf3o https://docs.google.com/document/d/1v7qKZNEgacnHdy4Pvdpq75JEMtNZFwtDx2IEZ9157xo/edit#heading=h.ypo5b12nzf3o

Project Management & Coordination 013100 - 5

E. Add additional staff and respective duties as necessary for your specific project

1. If needed, Mechanical Electrical Plumbing (MEP) Coordinator

2. If needed, Commissioning Coordinator,

3. If needed, Systems/IT Coordinator

1.6 CONFERENCES AND MEETINGS

A. Preconstruction Conference: The government shall schedule a preconstruction conference before starting construction at a time and place convenient to the Contractor. The preconstruction conference shall review responsibilities and personnel.

1. Attendees: Participants at the conference shall be familiar with the project, shall be authorized to conclude matters relating to the Work, and shall minimally include representatives of the following parties:

a. GSA representatives

b. A/E Design Team

c. Tenant occupants

d. CMa (Construction Manager as advisor)

e. CxP (Commissioning Provider)

f. Primary design consultants

g. Contractor

h. Primary subcontractors

i. Major suppliers

j. Other concerned parties

2. Agenda: Subjects for discussion shall include items of significance that could affect progress, including but not limited to the following:

a. Project Communications (PMIS)

b. Tentative construction schedule

c. Critical work sequencing

d. Designation of responsible personnel

e. Procedures for processing field decisions and Change Orders

f. Procedures for processing Applications for Payment

Project Management & Coordination 013100 - 6

g. Distribution of Contract Documents

h. Submittal of Shop Drawings, Product Data, and Samples

i. Preparation of Record Documents

j. Use of the premises

k. Parking availability

l. Office, work, and storage areas

m. Equipment deliveries and priorities

n. First…