Attachment I - Ft. Hood PWS (17 Jul 2025) .pdf

Ft. Hood GOCO Fuel Operations Services SPE603-26-R-0519 Attachment I

PERFORMANCE WORK STATEMENT (PWS)

FOR

GOVERNMENT-OWNED, CONTRACTOR-

OPERATED (GOCO) FUEL OPERATIONS

AT

FORT HOOD, TEXAS

As of 15 July 2025

TABLE OF CONTENTS

GENERAL

C-1.0 Introduction C-1.1 Terminal Statement C-1.2 Mission Statement C-1.3 General Scope of Work C-1.4 Contract Performance for performance of services C-1.5 Personnel Qualifications C-1.6 Suitability Investigations C-1.7 Drug Free Workplace C-1.8 Applicable Directives C-1.9 Quality Monitoring and Evaluation

PERFORMANCE REQUIREMENTS

C-2.0 Fuels Operations C-2.1 Hours of Operations C-2.2 Receive Fuel C-2.3 Issue Fuel C-2.4 Storage of Fuel C-2.5 Transfer of Fuel C-2.6 Automated Dispensing System and Release C-2.7 Account for Fuel/Inventory Management C-2.8 EBS Computer Software and Hardware C-2.9 Ensure Fuel Quality C-2.10 Ensure Safety C-2.11 Ensure Security C-2.12 Ensure Environmental Compliance C-2.13 Spill Response C-2.14 Ensure Date Management Related to Quality-of-Service C-2.15 Training Requirements C-2.16 Base Equipment/Property C-2.17 Contract Equipment (CE) C-2.18 Uniforms, Clothing and Safety Equipment C-2.19 Disposition of Contractor Equipment C-2.20 Report Fraud, Waste and Abuse C-2.21 Notification of Correspondence and Visits

MAINTENANCE

C-3.0 Maintenance General C-3.1 Operator Maintenance General C-3.2 Preventive Maintenance General C-3.3 Recurring Maintenance (Daily, Weekly, and Monthly) C-3.4 Recurring Maintenance (Quarterly and Above) C-3.5 Repairs C-3.6 Maintenance Records C-3.7 Building and Grounds Maintenance General C-3.8 Storage Tanks Cleaning

DELIVERABLE PLANS

C-4.0 Provide Detailed Plan C-4.1 Staffing Plan C-4.2 Safety Plan C-4.3 Security Plan C-4.4 Training Plan C-4.5 Environmental Plan C-4.6 Maintenance Plan C-4.7 Aircraft Refueling Plan C-4.8 Contract Compliance Plan (CCP) C-4.9 Product Quality Control Plan (PQCP) C-4.10 Property Management Plan C-4.11 Phase-In Plan C-4.12 Phase-out Plan

APPENDIX

Appendix - A Terminal Site Specific Information Appendix - B Definitions Appendix - C Abbreviations and Acronyms Appendix - D Applicable Directives Appendix - E Key Personnel and Qualifications Appendix - F Common Access Card (CAC) Requirements Appendix - G WEX Card Lock System Instruction Appendix – H Base Equipment/Property Appendix – I Federal Holidays Appendix – J MILCON

GENERAL

C-1.0: Introduction: This Performance Work Statement (PWS) is for Government-owned Contractor-operated (GOCO) fuel facilities at Fort Hood, Texas. The Contractor will operate, maintain, manage and provide fuel delivery as described below for all fuel facilities, related structures, and property described in this PWS and/or listed in Appendix - A. Maintenance will be performed IAW UFC 3-460-

03. Refueling operations will be performed using best commercial practices. The Contractor shall be responsible for and furnish as required all personnel, equipment, and/or material necessary for providing these services.

C-1.1: Terminal Statement: The Contractor has the responsibility to maintain and operate Government aviation and ground fuel facilities at Fort Hood consisting of the following distinct areas:

• West Fort Hood Tank Farm (WFCTF): West Fort Hood Tank Farm (WFCTF): The WFHTF consists of two 15,000-barrel aboveground storage tanks (ASTS) in F-24 service (Tanks 110 & 111), one 5,000 barrel AST in F-24 service (Tank 211), and one 6,000 barrel AST in GUR (Gasoline unleaded regular) service (Tank 210) supplied by four truck receipt headers (two for each product). These tanks supply six bulk issue headers (four for F-24, two for GUR), one E-85 tank (12K gallon), 19 retail issue points (nine for F-24, two for GUR, four BDI and four E-85) and a dedicated, metered pipeline to the Logistics Readiness Center (LRC)facility. The bulk receipt and issue headers, the retail points and the fuel management office building (88008) are all within the bulk storage compound. Three other buildings (Bldg. Storage building, 88001 and 88006) exist on the compound. The contractor will not be responsible for building 88006. The contractor will be responsible for maintaining building 88001. Building 88006 and 88001 is assigned to the Logistics Readiness Center (LRC).

• Yoakum-Defrenn Airfield: Consists of three 50,000- gallon ASTS in F-24 service supplied by three truck receipt headers. These tanks supply eight refuel points for rotary wing aircraft on the west side of the airfield. One of the issue points is currently shut down for use as a taxiway to the other seven fuel points. One point (in front of Bldg. 7074) is being modified for a truck fill stand. The northern-most two pads are more capable (250 GPM) for refueling CH-47s.

• Robert Gray Army Airfield Bulk Storage and Hydrant System (RGAAF) (South Ramp): RGAAF consists of two 12,000-barrel ASTS in F-24 service supplied by four truck receipt headers. These tanks supply two truck-loading headers within the tank farm. A pipeline connects the tank farm with the South Ramp hydrant system with seven hydrant points for fixed wing aircraft.

C-1.2: Mission Statement: The Contractor shall provide GOCO operation and maintenance services for bulk, retail, and aircraft refueling services. The Contractor shall be responsible for operation and maintenance of all facilities and equipment listed in Appendix - A and will be accountable for the equipment in accordance with local policy. The contractor shall perform an annual assessment of automatic tank gauging equipment identified in Appendix - H. This assessment shall be provided to the Contracting Officer and the Property Administrator in a format of the contractor’s choosing but will, at a minimum, identify the asset number and/or serial number and attest to the presence and condition of subject equipment. A final assessment shall be furnished upon contract completion or termination or as directed by the Contracting Officer.

C-1.3: General Scope of Work: The Contractor shall perform required tasks to include fuel operations, management and administration pertaining to the receipt, storage and handling, and issue of DLA Energy fuel products. In addition, the Contractor shall ensure all personnel are adequately trained to perform job tasks, maintain the security of facilities and computer systems, and comply with base, local, State and Federal Laws and Regulations.

C-1.4: Contract Performance: The contractor shall monitor performance and ensure contract compliance as prescribed by the Contract Compliance Plan submitted. The contractor shall perform and achieve performance standards for each required task. The contractor shall submit performance-based plans to ensure performance standards are met and comply with applicable regulations as described in section 4.0 of this PWS. The contractor shall ensure compliance with and be responsible for obtaining copies of all applicable federal, state, and local laws/ regulations, including changes.

C-1.5: Personnel Qualifications: The Contractor shall ensure that personnel assigned to all tasks have the requisite knowledge and skills to meet minimum performance requirements and comply with all applicable laws and regulations. The contractor shall provide personnel in accordance with Appendix - E. They shall be able to read and understand English to the extent of reading and understanding printed regulations, detailed written orders and operating procedures, training instructions and materials, and shall be able to compose reports that convey complete information.

C-1.6: Suitability Investigations: Contractor personnel shall successfully complete a background investigation which includes, as a minimum, a National Agency Check (NAC), before operating a computer workstation that has access to a government server or when the Contractor employees require unescorted entry to restricted areas. These investigations shall be submitted by the government at no additional cost to the Contractor. The Contractor is responsible for submitting documentation to the appropriate government office for applicable employees and shall comply with the DOD 5200.2-R, Personnel Security Program.

C-1.7: Drug Free Workplace: The Contractor is responsible for compliance with 49 CFR Part 199, Alcohol and drug testing. If you are required to test and report test results to the Department of Transportation you must, as part of your proposal, provide us with a detailed Workplace Drug Testing Program plan for compliance with DOT testing/reporting requirements and a plan for how you will provide DLA Energy with a quarterly notice of compliance.

C-1.8: Applicable Directives: The Contractor shall comply with applicable statutory and regulatory requirements and DLA-E validated best commercial practices. This requirement applies to all performance criteria and deliverables set forth in this document. Appendix - D provides a list of directives and other guidance that are applicable to the performance of this contract. The list is not all-inclusive. In the event of conflicting guidance, contact the Contracting Officer and/or the Contracting Officer’s Representative (COR) for clarification.

Performance Requirements

C-2.0: Fuel Operations: The Contractor shall safely receive, store and handle, and issue fuel. Fuel Operations shall be specific for the base and shall include local requirements as applicable. During operations, fuel quality shall be maintained at all times. The fuel shall be accounted for by quantity received, stored, and issued according to DLA Energy Policy and acceptable tolerance levels. The Contractor shall immediately notify the COR and Contracting Officer of any issues that impact the quality, quantity, or availability of fuel in storage.

C-2.0.1: Ground Fuel Operations: The Contractor will perform all fuel operations, inventory management, quality surveillance, maintenance, training, safety and environmental protection functions at the ground fuel service stations listed in Appendix - A. The service stations will provide fuel support to authorized reimbursable Defense Working Capital Fund (DWCF) customers that have approved DLA–Energy purchase devices or have an assigned DODAAC, FEDAAC or "2A"

DODAAC.

C-2.0.2: Bulk Fuel Operations: The Contractor will perform all fuel operations, inventory management, quality surveillance, organizational level maintenance, training, safety, and environmental protection functions at bulk storage sites listed in Appendix - A.

C-2.0.3: Aviation Fuel Operations: Contractor shall support all home station and transient aircraft with refueling and defueling services. The Contractor shall post a list of contact numbers for emergencies and after hours refueling. Contractor will issue fuel to aircraft using the aircraft’s AIR Card. See Appendix - A for hours of operations.

Note: Due to the absence of aircraft crew members, when fueling services are required by VIPs (flag officers, congressional staffers, etc.) using C-12 aircraft or executive aircraft, the contractor will provide two-man crews and will complete all necessary tasks to support the aircraft refueling requirement without assistance from the crew. The pilot will sign for the fuel once complete.

C-2.0.3.1: Response Time: The Contractor shall be capable of providing fuel services to station and transient aircraft 24 hours a day. Each request for fuel services shall result in the dispatch and arrival of a fuel servicing truck/operator to the aircraft identified by the requester within 20 minutes from the time the request is received by the dispatch center. If a request for services is for multiple aircraft, the Contractor shall respond to any subsequent requests for refueling in the order prioritized by the Airfield operations center (AIROPS). Upon receiving a request from AIROPS to service additional aircraft while the Contractor is responding to an earlier service request, the Contractor is required to affirmatively request clarification of service priorities from

AIROPS.

C-2.1: Hours of Operations: The hours of operation for each specific petroleum function for which the Contractor shall be responsible are detailed in Appendix - A.

C-2.1.1: After Hour Response: The Contractor shall establish an after-hours notification mechanism:

a means of being contacted in the event emergency services or workforce augmentation is required without prior coordination/notification. All services required outside of the normal hours of operation without prior coordination/notification shall be met within two (2) hours as measured from the time the Contractor is notified until the operator is in position to perform the service required. All after hours support will be the contractor’s responsibility under this contract.

C-2.2: Receive Fuel: The Contractor shall at all times safely receive products without causing delays, interruption, or demurrage. This applies to response times for duty hours, non-duty hours, and extended surge operations at the specified refueling sites. During commercial tanker truck receipts, the Contractor will escort fuel delivery trucks from and to the gate for all sites.

C-2.2.1: The Contractor will order fuel using the appropriate DLA system and shall immediately notify the DLA Energy Region office of any inventory/quantity discrepancies or the DLA Energy Quality Assurance Representative (QAR) and Army Petroleum Center (APC) of any quality discrepancies.

C-2.2.2: The Contractor shall schedule inbound fuel shipments, receipts utilizing appropriate DLA Energy systems (e.g. PORTS, EBS, etc.). Receipt notification shall include the quantity received, mode of delivery, delivery date, shipment source, grade or type of product, and any special instructions. The Contractor shall immediately notify the COR/QAR designated office of any fuel quantity or quality discrepancy; the COR will then notify DLA Energy Americas East. The Contractor shall not offload off specification fuel unless a waiver has been granted by DLA Energy- Q (Quality/Tech Support Office). The Contractor shall prepare all documents required for product receipt.

C-2.2.3: All incoming products shall be sampled in accordance with the most current version of MIL STD 3004 and quantity determination shall be performed as outlined in DoD Manual 4140.25, DLA Energy Interim Policy P-2 and API Manual of Petroleum Measurement Standards (MPMS). The Contractor shall accomplish and submit all appropriate documentation to the DLA Energy Regional Office.

C-2.2.4: During transport truck receipts, the custody and risk of loss shall pass from the carrier to the Contractor when the product passes from the end of the truck discharge hoses into the Contractor’s receiving facility.

C-2.2.5: The Contractor shall not simultaneously receive and dispense fuel from the same tank.

C-2.3: Issue Fuel: The Contractor shall at all times safely issue fuel without causing delay, interruption or demurrage. This applies to response times for duty hours, non-duty hours and extended surge operations at the specified fuel site.

C-2.3.1: Except for scheduled maintenance, and other occurrences of which DLA Energy has been notified, the Contractor shall maintain a tank in ready-to-issue mode for bulk and retail dispensing at all times of the day, every day.

C-2.3.2: The Contractor shall coordinate bulk issues directly with receiving customers within duty hours outlined in PWS. Site-specific response times and duty hours are in Appendix A. The Contractor shall respond to contingency operations at RGAAF Alert Facility (as outlined in Appendix A) after hour request IAW C-2.2 Hours of Operations. All after-hours’ support will be the contractor’s responsibility under CLIN 0001.

C-2.4: Storage of Fuel: The Contractor shall at all times safely maintain product quantity, quality, and availability to meet its intended use as specified in contract clause E1.16 and I119.04. The Contractor shall maintain the product storage facilities, as well as maintain product stock levels required to support the mission and planning requirements, within allowable limits. Product will be maintained to prevent degradation, contamination, commingling, or other occurrences which render the product unsuitable for its intended use. The Contractor shall immediately notify the COR/designated office of any issues which impact the integrity, quantity, or availability of fuel in storage.

C-2.5: Transfer of Fuel: When directed by DLA Energy or as required for normal operations, the Contractor shall transfer product between tanks to consolidate types or grades. The responsibility for preventing commingling or contamination rests solely with the Contractor.

C-2.6: Automated Dispensing System and Release: The contractor shall utilize Electronic Point of Sale (EPOS) devices (pedestal and/or mobile) provided by DLA Energy to capture and report sales from the GOCO facility.

DLA Energy will provide system maintenance for this equipment through the Enterprise helpdesk and EPoSFunctionalSupport@dla.mil.

• The contractor will ensure employees obtain CAC cards and specific roles in AMPS system for accountants, operators, and maintainers. The contractor shall appoint the accountant and one alternate as the Vehicle Purchase Media Manager (VPMM) to manage QR Codes and submit Form 2063 as required in DLA Energy P-30.

• The contractor shall maintain databases as necessary to provide all required reports required by the contract, including but not limited to, customer account numbers, Form 2063s, and QR code information. The Contractor shall provide required reports as prescribed by DLA Energy. The contractor will keep records as required in DLA Energy policy P-3, P-29 and P-30.

mailto:EPoSFunctionalSupport@dla.mil

C-2.7: Account for Fuel/Inventory Management: The contractor shall account for fuel according to I-119.04 and DoD 4140.25-M “Management of Bulk Petroleum Products, Natural Gas, Coal, “and other applicable DLA Energy policies and procedures. Physical inventory management shall include:

• Documenting each order, receipt, transfer, sale, loss, credit, gain, and adjustment.

• Maintaining auditable product document control files.

• Using inventory measurement practices that support product accountability and auditability.

• Use of Enterprise Business System (EBS) hardware and software, documenting each sale, credit, receipt, shipment, adjustment, and physical inventory transaction.

• Ensure that adequate stocks are on-hand to fully support mission requirements at all facilities and maintain the required inventory levels.

• Maintain control over the physical environment to ensure proper product storage can take place with minimal losses.

• Ensure inventory variations are within allowable limits. Document, investigate, report, and take corrective action if necessary, on excessive variations in compliance with DLA Energy Policies.

• Unless otherwise directed, the Contractor shall process all transactions IAW DoD 4140.25-M and other applicable guidance in the Fuels Automated System or other approved DLA Energy system on a daily basis as outlined in the hours of operation set forth in Appendix A.

C-2.8: EBS Computer Software and Hardware: DLA Energy will provide the appropriate EBS access hardware and software for GOCO facilities.

C-2.9: Ensure Fuel Quality: Ensure Fuel Quality: The Contractor shall at all times ensure product quality according to applicable product specifications, the latest version of MIL-STD 3004-1 and the Product Quality Control Plan (PQCP). The Contractor will also perform the additional tests listed in Table – 1. No petroleum product shall be received or issued until product quality determinations have confirmed conformance with specifications. The Contractor shall ship those fuel samples requiring analysis to the Army fuels laboratory in New Cumberland, PA. Samples shall be shipped within 72 hours of being drawn.

C-2.9.1: Inspection Responsibility: The PQCP will describe how the Contractor shall designate personnel, facilities, and equipment on-site to accomplish routine tests and procedures. These resources may be provided by the Contractor by commercial source acting on behalf of the Contractor. The Government/DLA Energy will not be responsible for performing any of these services.

C-2.9.2: Additional Samples: The Contractor shall provide to a certified lab, the following representative samples of any product being stored, shipped, or received under the contract, at the request of, and in the manner designated by the QAR or COR. These samples shall be provided in addition to samples required elsewhere in the contract and referenced in the PQCP. The packing, marking, shipping, and the associated costs, shall be the responsibility of the Contractor.

• C-2.9.3: RGAAF PQCP (20 March – 19 June 2019) Monitoring and Testing: The Contractor will conduct a monitoring and testing plan as listed in the scope of the PWS, latest version of MIL-STD-3004-1 & UFC 3- 460-03 and perform increased monitoring are as follows. The current time duration as listed above increased monitoring will be from 20 March through 19 June 2019. This initial time frame is less than 90 days and will provide more than enough time to determine the true status of the system and allow for extensions of future monitoring if needed.

• Continue with the recirculation of the system for 20 Minutes at each shift. This will equate to over 380 Minutes of recirculation per week independent of the Weekly Flush outlined in our plans.

• Continue with the daily monitoring of the Differential Pressures of all Filter Separators (Annotated on Filter Separator DP Log).

• Continue with the Weekly Monitoring of the Low/Hi points of the Hydrant Loop visual samples only (Documented on Work Orders from Express Maintenance).

• Continue with the Daily visual checks of the Tank Bottoms at the PRT. (Form 39)

• Continue with the 30 Minute hi pressure flush with three/four pumps operating in accordance with our detailed plans Weekly.

• Weekly visual inspection of the 10" Basket Strainer located on the return line building 90201 (Documented on Work Orders from Express Maintenance.

• Monthly Filter Effectiveness Testing (Millipore's) All Filter Separators submitted to APC Lab (DA Form 2077's) -Tank Samples in accordance with the latest version of MIL-STD-3004-1 (DA Form 2077's) This process occurs at least twice a month for both the East and West Tank during the peak usage spring/summer months because of tank usage. These samples are also submitted to the APC Lab in New Cumberland. Additionally, Contractor will also be taking correlation samples to monitor the ECU at the local PQAS.

• Additional costs:

• Weekly Particulate Contamination Sample for SLVP1 or any other required location that will become scheduled local samples at the PQAS located in the 53rd QM Motor Pool.

• Will require contract mod to allow for this continued process.

• Will require additional funding to purchase authorized F-Style Cans.

• Additional Millipore Samples for weekly Filter Effectiveness samples.

• Will require additional funding for the purchase of the Millipore Kits and shipping cost.

• Additional Tank Samples for increased monitoring

• Will require additional funding for the purchase of DOT Shipping supplies and shipping cost.

Table-1

SAMPLE TYPE FREQUENCY

Aqua- Glow Daily Filter-Effectiveness Every 30 Days Visual Inspection/API Gravity Every Receipt Receipt Sample – 1 Gallon All Levels 2-5 Random Samples Annually Storage Tank – 1 Gallon All Levels Semi-annually Storage Tank – 1 Gallon Bottom Annual

C-2.10: Ensure Safety: The Contractor shall ensure safety in all operations according to the Safety Plan.

The safety of the workforce, facilities, equipment, and practices shall be preserved while supporting the customer’s mission requirements.

C-2.11: Ensure Security: The Contractor shall provide access control for US Government property (fuel products, facilities, equipment, and information systems) according to the Security Plan.

C-2.12: Ensure Environmental Compliance: The Contractor shall be fully responsible for compliance with all Federal, State, and local environmental codes, regulations, and laws in effect at the time of contract start and shall comply with all additions, changes, and revisions as may become effective during the contract period. The Contractor shall be responsible for maintaining documentation required by the fuel facility permits and licenses.

C-2.12.1: Assignments: The Installation Spill Prevention Control and Countermeasures (SPCC) Plan and/or the Facility Response Plan (FRP) or equivalent as applicable, may designate contractor management/personnel to temporarily serve as the Incident Commander or Initial Point of Contact (IPOC) relevant to the situation and fuel facilities under the control of the Contractor. In concert with the base environmental goals, the Contractor shall train personnel regarding all required duties relevant to the assigned tasks, Hazardous Waste Operations and Emergency Response (HAZWOPER), Safe Transportation of Hazardous Materials, Under Ground Storage Tank Operator Training (if applicable) and the Oil Pollution Act of 1990 (OPA 90), conducted annually, and systems for which it is responsible as delineated in 40 CFR 264, and 29 CFR 1910.120.

C-2.13: Spill Reporting: In the event of a reportable spill, the Contractor shall report to the Contracting Officer, DLA Energy Region, and the COR, the spill response required immediately by telephone and email in accordance with requirements in DLA Energy Policy P-40. In addition to DLA Energy formal requirements for the reporting of fuel spills, the Contractor shall provide a simplified report of all spills involving the Contractor, its personnel, equipment and systems for which it is responsible. All reports shall be immediate (same day) written (e-mail) accounts of the circumstances surrounding the spill, the estimated amount of the spill, and actions taken to remediate the spill.

C-2.13.1: Spill Response: In the event of a spill, the contractor will follow the Installation Facilities Response Plan (FRP) which includes tasks such as, but not limited to, the following:

• First response to spill and leaks; including, but not limited to, notifications to emergency personnel and, to the maximum extent practical until directed to cease by emergency personnel, identifying the source, stopping the release, containing the spill, evacuating personnel, and eliminating ignition sources. First Response does not include emergency services provided by the Base.

• Containment and clean up associated with the discovery of a minor spill; not requiring emergency services.

• Maintaining clean up and control equipment/systems and all materials required to respond to a spill.

• Disposal services for waste, both hazardous and non-hazardous, for spill materials used during a minor spill; not requiring emergency services.

C-2.13.2: Spill Response Supplies: The Contractor shall be responsible for the care and upkeep of all spill containment and clean up kits, supplies, and equipment that are required in accordance with the SPCC and FRP.

C-2.14: Ensure Data Management Related to Quality of Service: Unless exempted by law, the Contractor, when requested by DLA Energy, shall promptly provide all records (electronic and otherwise) related to operations and staffing, contract quality assurance, fuel quality control, safety, security, environmental compliance and spill control, maintenance, training, and property management.

C-2.15: Training Requirements: The Contractor shall ensure that each employee in the fuel operations workforce successfully completes job specific and mandatory training required by Federal, State and local statutory and regulatory requirements. The Contractor is responsible for maintaining each employee’s requisite certifications or licenses on file.

The Contractor shall establish and maintain a training program to ensure that applicable personnel receive training in the areas defined below and in accordance with all Federal, State, and local laws and regulations. The contractor shall ensure that personnel assigned to all tasks have the requisite knowledge and skills to meet minimum performance requirements and comply with all applicable laws and regulations. The Contractor shall maintain documentation of training records which will include, but is not limited to, employees’ name, date of training, course information (synopsis), and test results, if applicable.

C-2.15.1: DLA Energy provided training: The Contractor will ensure employees are fully qualified at the performance start date of the contract. DLA Energy will provide the following classroom instructions: Fuels Terminal Manager/Property Administrator/Responsible Officer course (5 days), and the Fuels Manager Defense (FMD) course (15 days). This training will be funded by DLA Energy. This includes training, transportation and lodging. DLA Energy will only fund the cost of training for the initial two (2) individuals hired into requirement positions. Any additional employees requiring training will be funded by the contractor. The Contractor will submit requests for classroom slots to the COR who will approve or disapprove requests based on contract requirements.

Once approved, the contractor will make a written request accompanied by an indemnification statement to the Contracting Officer for scheduling. When required, the Contractor shall ensure that all employees attend and participate in the Annual OPA-90 Spill Response Training.

C-2.15.2: Contractor Provided Training: The Contractor shall provide the following training to all employees: OSHA Hazard Communication, Confined Space training, Hazardous Waste Operations and Emergency Response (HAZWOPER), OSHA Lock-out/Tagout, Personnel Protective Equipment, DOT Safe Transportation of Hazardous Materials, fuel operations, environmental compliance, and DoD Antiterrorism (AT Level I Awareness training) IAW applicable federal, state and local laws and regulations. Additional training requirements are as follows:

C-2.15.2.1: The Contractor shall establish a program to provide recurring familiarization training to military personnel on the operation of the bulk-loading racks to ensure safety and proper operation during use and to prevent spills.

C-2.15.2.2: The Contractor shall establish a program to provide training to military personnel on the operation of the aviation refueling systems to ensure safety and proper operation during use and to prevent spills. Oil Handling Personnel (OHP) Training will be provided by the installation (SPCC/Storage Tank Program) in accordance with Title 40 CFR Part 112.

C-2.15.2.3: The Contractor will provide familiarization training to the base’s Fire Department on the facilities and procedures when requested.

C-2.15.2.4: All Training records will be made available to the COR upon request.

C-2.15.3: Installation Provided Training: The base will provide Environmental Quality Officers Course to the Contractor. This training will qualify the individual as an Environmental Control Officer.

C-2.16: Base Equipment/Property: The Contractor will provide management, accountability and reasonable care for base equipment which is operated or maintained under this contract. This equipment shall be accounted for in accordance with local policy and the Contractor’s Property Management Plan.

The Contractor will afford access to base equipment for inspection and accountability as required. See Appendix-H for listing and details. (See FAR 52.245-1. Government Property).

C-2.17: Contractor Equipment (CE)/Items: The Contractor shall provide sufficient and adequate tools, equipment, materials, and vehicles to adequately and safely perform all operational and maintenance tasks required by the contract. The Contractor shall insure compatibility between contractor-equipment and base-equipment and facilities.

C-2.17.1: Contractor Vehicles: The Contractor shall provide commercial vehicles and equipment in necessary quantities to meet the aircraft and ground refueling/defueling workload requirements listed in Appendix – A of the PWS for hours of operation. The Contractor shall factor in surge demands for aviation and ground refueling/defueling when determining vehicles and equipment.

C-2.17.1.1: The Contractor shall provide all necessary tools, instruments, devices, and parts required to operate and maintain vehicles and equipment. All vehicles and equipment shall be maintained in a fully serviceable condition by the Contractor and shall be fully capable of safely performing the tasks for which they are designed.

C-2.17.1.2: All refueling vehicles that are taken out of service for maintenance and repair shall be reported to the COR; however, this does not relieve the Contractor of his responsibilities in meeting the fuel servicing requirements within this PWS. The Contractor will include in their technical proposal the make, model, manufacture date, capabilities relevant to this PWS, specifications, and maintenance/inspection records of Contractor-furnished vehicles and equipment. The technical proposal will include contingency plans for major/minor breakdowns or unavailability of Contractor-furnished equipment such as vehicles.

C-2.17.2: Condition of Vehicles and Equipment: All vehicles utilized in the performance of this contract shall be capable of meeting all the requirements outlined in the PWS for the duration of the basic and option contract performance periods. The Contractor-furnished vehicles and equipment that are deemed undependable, unreliable, or incapable of meeting any requirement outlined in this PWS shall be reported to the Contracting Officer and shall be repaired, modified, overhauled, upgraded, or replaced at no cost to the government. The Contractor will bear all risks and expense associated with the maintenance, serviceability, licensing, permits, operation, and use of the contractor-furnished vehicles and equipment. The contractor shall ensure all the proposed refueling vehicles are in place at the start of the performance period. Should the contractor be required to lease equipment due to long lead times or unexpected delays they will do so at their own expense to ensure there is no disruption of service. All lease vehicles and equipment must meet the performance requirements as stated in this PWS.

C-2.17.3: Refueling/Defueling Vehicles: The Contractor shall provide refueler/defueler (fuel-servicing trucks/trailers configured to issue filtered product and defuel and filter product being returned to the cargo tank) shall meet the specifications outlined herein. The new refuelers/defuelers shall be equipped with overfill protection compatible with the government truck loading facility and comply with the most current edition of NFPA 407, Standards for Aircraft Fuel Servicing.

Regardless of the refueler/defueler truck configuration, all hoses and connections, i.e., servicing hoses, recirculation, bottom loading, and defuel connections, overfill protection devices, grounds and bond cables, Deadman controls, or otherwise shall be located on the left or drivers’ side of the vehicle. The Contractor shall provide refueler/defueler (fuel-servicing trucks/trailers configured to issue filtered product and defuel and filter product being returned to the cargo tank) in sufficient numbers to provide the required support in accordance with the PWS. The contractor shall be totally responsible for all maintenance and repairs of these vehicles and ensure that they are maintained in an operational/mission ready status at all times.

C-2.17.4: Utility Vehicles: The Contractor shall provide utility vehicle(s) in support of performance requirements, administrative functions, and general logistics tasks of this contract. The utility vehicle(s) shall be commercial vehicle(s), such as pickup or van type, that can used by Contractor or other personnel within the Contractor organization. Utility vehicles shall be marked with the company logo.

C-2.17.5: Fuel Product Utilized by the Contractor: The Contractor shall provide all fuel products necessary and required to operate all Contractor-owned equipment used under this contract. The Contractor shall also provide, if required, the necessary Federal, State and local environmentally approved storage tank, dispensing system, meter, and security devices, and shall arrange to have those products delivered to the Contractor’s site.

C-2.18: Uniforms, Clothing, and Safety Equipment: The Contractor shall provide a distinctive company uniform for personnel to wear in the performance of their duties. Uniforms shall be maintained in a clean, serviceable condition and replaced when excessive wear requires.

C-2.18.1: The Contractor shall provide all personnel safety equipment including safety shoes, safety glasses, reflective vests, sound suppression devices, cranial protection, goggles, gloves and other identifiable special safety equipment for specific operation and maintenance procedures for personnel. Contractor will provide spill materials and equipment (spill kits, etc.) for initial containment and cleanup of spills.

C-2.19: Disposition of Contractor Equipment: Contractor furnished equipment identified herein shall be used solely in the performance of the work. The Contractor shall not store equipment in excess of the contract requirements on Government property. On termination of the contract, all equipment shall be removed from Government property within 30 days. Thereafter, the Contractor shall be charged the prevailing commercial storage rate for each piece of equipment kept on installation property.

C-2.20: Report Fraud, Waste and Abuse: The Contractor shall promptly report to the Contracting Officer and fraud counsel any indications of fraud, waste or abuse as well as any investigative contact (investigative/audit agency name, investigator/auditor’s name and phone number) concerning fraud, waste or abuse.

C-2.21: Notification of Correspondence and Visits: The Contractor shall immediately provide the Contracting Officer (KO) and COR copies of all correspondence and notification of any visits relating to Federal, State, or local officials or agencies and other personnel or contractors that visit the retail fuel facility.

MAINTENANCE

C-3.0: Maintenance: The Fuel Contractor shall be responsible for the normal and continuous use, operation, maintenance, and real time reporting of discrepancies applicable to all petroleum systems, facilities, and equipment applicable under this contract. Petroleum system means an underground or aboveground fuel storage tank, associated fuel piping, pump house, loading and unloading station, hydrant fuel system and associated hydrant outlets and pantographs, oil water separator, ancillary equipment and appurtenances, electrical power and controls, lighting, emergency generators, refueler truck parking, fire protection system, and containment system, if any. The Contractor shall manage, coordinate, oversee, and report as needed to ensure all required inspections, services, maintenance and repairs of all facilities, equipment and real property associated with this contract are performed as required to ensure compliance with all Army, Department of Defense (DoD), federal, state, local, American Petroleum Institute (API), and Unified Forces Criteria (UFC) requirements throughout the life of the contract. This includes monitoring all maintenance being performed by government agencies, or other contractors to verify that it is requested in a timely manner, scheduled as required, coordinated with relevant offices, finished to completion, and recorded in the maintenance database. The Contractor will report maintenance conflicts, deficiencies, and delays to the COR and Contracting Officer as soon as possible for resolution

C-3.1: Operator Maintenance General: Operator maintenance is that work accomplished during routine inspections and during system use/operation. This is maintenance performed by the operator and is the care and minor maintenance of equipment using procedures that do not require detailed technical knowledge of the equipment’s or system’s function and design. This category of maintenance normally consists of inspecting, cleaning, servicing, preserving, lubricating, and adjusting, as required. Such maintenance may also include simple parts replacement that can be performed with only basic mechanical skills and simple hand tools. Operator maintenance may be, but is not necessarily limited to, work such as the replacement of ground wires, plugs, and clips, the replacement of O-rings and gaskets, or the tightening of nuts, bolts, and screws to prevent leakage. The contractor shall ensure that costs for operator maintenance are included in the contract price on a firm fixed price basis.

C-3.2: Preventive Maintenance (PM): PM tasks are defined as maintenance work to preserve a facility by preventing its deterioration such as, but not limited to, inspections, scheduled services, corrosion control, grounds keeping, pressure washing, cleaning, spot painting, housekeeping, etc. It is essential that the Contractor devote adequate effort to identifying future deficiencies and potential deficiencies in order to prioritize PM efforts. PM includes performing, at a minimum, the services recommended by the manufacturer or in accordance with commercially accepted practices, as well as the effort required to keep a facility, a piece of equipment or system functioning. The contractor shall ensure that costs for preventive maintenance are included in the contract price on a firm fixed price basis.

C-3.3: Recurring Maintenance (Daily, Weekly, and Monthly): The Contractor shall be responsible for daily, weekly, and monthly recurring maintenance checks and services of government fuel facilities and related fuel handling equipment in accordance the Contractor’s maintenance plan, UFC 3-460-03 Unified Facilities Criteria (UFC) Operations and Maintenance: Maintenance of Petroleum Systems, DoD Manual 4140.25-M chapter 8, and Government Operations and Maintenance Manuals available on site.

The Contractor shall provide all labor, supervision, transportation, supplies, vehicles, tools, materials, equipment, and incidentals necessary to perform preventive/operator maintenance and daily, weekly, monthly recurring maintenance on the petroleum systems in the contract price.

C-3.4: Recurring Maintenance (Quarterly and Above): Under the SRM Recurring Maintenance and Minor Repair (RM/MR) Program, the USACE-Huntsville will provide a contractor to perform all quarterly and above maintenance tasks in accordance with UFC 3-460-03, and DoD Manual 4140.25-M chapter 8. Periodic testing of systems/components, generally on a quarterly basis, is included within the RM/MR contract. The Contractor for this contract will increase over-sight, monitor, track, and document all recurring maintenance performed by the RM/MR contractor and collect all documents related to the completion of these maintenance actions from the COR and record the completion in their computerized maintenance management system (CMMS) for tracking purposes.

C-3.5: Repairs: The RM/MR contractor will take immediate action to assess emergency situations and minor repair. This includes all facilities and equipment on the inventory list that DLA Energy is responsible for sustainment, restoration and modernization. All deficiencies identified which require maintenance or repair work above that described in C-3.1, C-3.2, and C-3.3 of this PWS will be submitted to the COR to be performed by the RM/MR contractor. The Contractor for this contract will monitor, track, and document all repairs performed by the RM/MR contractor and collect all documents related to the completion of these maintenance actions from the COR and record the completion in their CMMS for tracking purposes.

C-3.6: Maintenance Records: Maintenance, repairs, inspections, and test findings will be electronically and manually recorded and maintained in permanent facility files. The Contractor is required to keep all maintenance records using a CMMS. The contractor shall develop and maintain an electronic database on deficiencies and problem areas needing corrective work. Record keeping includes all noted deficiencies found and work performed at the fuel facility, even if performed by another organization or contractor. The information obtained from the RM/MR contractor, daily/weekly/monthly inspections and operator findings will be inputted into the CMMS as needed and used to schedule the required maintenance as appropriate. Records will be maintained for the duration of the contract and turned over to the Government at completion of the contract. In addition, the Government will be allowed unlimited/unrestricted access to the Contractor developed database. The Contractor will increase the over-sight and track all maintenance and repair expenditures by DLA provided Real Property number.

C-3.7: Building and Grounds Maintenance General: The Contractor shall maintain all facilities, buildings, and grounds in accordance with base guidelines. The Contractor will ensure buildings are clean, free of debris, and pest free. The Contractor shall be responsible for mowing and trimming the grounds. The Contractor will not permit or allow fire hazards to accumulate in buildings or on grounds.

The Contractor shall not perform major repairs or make any alterations to the buildings or grounds without prior approval, which shall be coordinated through the COR.

C-3.8: Storage Tank Cleaning: Prior to disposal of tanks bottoms, the Contractor must notify the COR and KO and obtain official written approval from the Region QAR and Inventory Management Representative for proper disposition of product. If applicable, the Contractor shall transfer remaining product to alternate tanks during tank cleaning.

DELIVERABLES

C.4-0: Provide Detailed Plan: The Contractor shall submit all detailed plans listed below to the Contracting Officer for review and acceptance no later than 60 days prior to the start of the contract performance period and ensure that all required plans are accepted and approved by DLA Energy 30 days prior to start of the contract performance period. DLA Energy reserves the right to request changes or modifications to any detailed plans at any time throughout the contract performance period. The plans are considered dynamic documents and shall be updated as required throughout the contract period.

Updates will be provided to the COR and Contracting Officer for review and acceptance as changes are made. These plans may be used by the COR for monitoring and assessing contract performance.

C.4-1: Staffing Plan: The Staffing Plan shall be comprehensive and detailed matrix outlining all manning aspects, to include sub-contracting, and requirements regarding the management and labor force. The plan shall include a detailed organization chart reflecting the number of employees identified by wage determination, job classification, and full/part time employee status, a brief description of the tasks to be performed, and the duty description. In addition, a manning matrix ultimately defining manning in terms of Full Time Equivalents (FTEs) for a typical seven-day work week shall be included. Operating hours are detailed in Section Appendix – A.

C.4-2: Safety Plan: The Contractor shall provide a detailed plan outlining procedures necessary to maintain safety in accordance with applicable Federal, State and local laws and regulations. At a minimum, this plan shall include industrial hygiene, confined space entry, disaster preparedness, fire prevention and protection, hazardous waste operations, emergency response, safety and health standards, Safety Data Sheets, accident/incident reporting, and safety procedures during general fuel handling operations. Additional requirements are the fire extinguisher inspection plan and battery replacement for the base fire alarm system. The plan shall also include name of responsible individual that will monitor the safety program and maintain records.

C.4-3: Security Plan: The Contractor shall provide a detailed plan outlining procedures necessary to maintain security of the facilities, Government-owned Equipment, data processing equipment, as well as any Contractor-Furnished Equipment (CFE), tools, and materials. The Contractor’s security plan shall outline policy, guidance, and procedures regarding facility access controls, visitor logs, lock and key controls, random patrols of fuel management facilities and pipelines, Automated Data Processing (ADP) security, and other force protection measures to deter unauthorized access, visitor entry control, and communications.

C.4-4: Training Plan: The Contractor shall provide a detailed plan that identifies employee training requirements and procedures necessary to maintain annual training requirements. The plan shall identify the length of training, training sources, and a brief description of courses, such as safety, environmental protection and job qualification training. The Contractor is responsible for ensuring all individual training requirements are accomplished whether Government furnished, or Contractor furnished.

C.4-5: Environmental Plan: The Contractor shall submit a comprehensive and detailed plan outlining policy, procedures, and safeguards necessary to protect the environment. The Contractor’s plan shall be site specific, cover all areas, facilities, equipment, duties, and tasks for which the Contractor is responsible, establish mishap reporting procedures and should elaborate on issues that may be unique to the activity. The plan shall be in compliance with all applicable DoD, DLA Energy, Federal, State, and local laws and regulations.

C.4-6: Maintenance Plan: The Contractor shall provide a detailed maintenance plan for all facilities, equipment, and system components. The Maintenance Plan shall, clearly outline the process of planning, programming, accomplishing, documenting, and reporting all maintenance actions and must include the installation and use of a…