Attachment I - Acknowledgement of Order Form.pdf
PDF 155 KB Posted
- Attached to
- Motor Vehicles ITB
- Solicitation number
- ITB-15031
- Issued by
- Leon County, Florida
About this file
This is an Acknowledgment of Order Form document used by the Florida Department of Management Services under State Term Contract Number 25100000-26-STC for Motor Vehicles. The form serves as a notification mechanism for contractors to acknowledge receipt of customer orders and report their status to the ordering customer and the Department. Contractors must complete the form with specific information including the ordering customer details, contact information, and address; the customer order number and receipt date; and the manufacturer's production number and anticipated delivery date. The form provides two notification type options: Order Confirmation Notification, which confirms that an order has been placed with the manufacturer and provides delivery expectations, or Manufacturer's Last Order Date Notification, Production Schedule Notification, and Model Replacement, which notifies customers when ordered commodities are no longer available due to manufacturer discontinuation. The contractor must sign and date the completed form and return it with any additional comments as needed.
Contractors are required to use this exact form without modification or substitution of alternate forms. The form mandates that contractors select only one notification type and accurately complete all required fields including contractor name, address, and signature. Critical to the contract's administration, contractors must notify both the customer and the Florida Department of Management Services Contract Manager of any manufacturer's last order dates within the timeframe specified in the contract's Scope of Work. Failure to provide timely notification of a Manufacturer's Last Order Date may result in grounds for termination of the customer order or the contract itself. All correspondence related to the order must reference the customer order number or production number for tracking and verification purposes.
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Text version
Acknowledgement of Order Form Page 1 of 1
Attachment I
ACKNOWLEDGMENT OF ORDER FORM
Note to Contractor: This form must be accurately and fully completed with specific information, numbers, dates, signature, etc. Adjustments to this form or the use of alternate forms are not acceptable.
ORDERING CUSTOMER: Click or tap here to enter text.
CONTACT PERSON: Click or tap here to enter text.
ADDRESS: Click or tap here to enter text.
CITY: Click or tap here to enter text. STATE: FL ZIP: Click or tap here to enter text.
CONTRACTOR MUST SELECT THE CORRECT NOTIFICATION TYPE BELOW
(SELECT ONLY ONE TYPE)
☐ ORDER CONFIRMATION NOTIFICATION:
Customer Order Number Click or tap here to enter text. was received on Click or tap here to enter text..
In accordance with State of Florida State Term Contract Number 25100000-26-STC (Motor Vehicles), Scope of Work, Transportation and Delivery section, the order was placed with the Manufacturer on Click or tap here to enter text. and assigned the following Manufacturer’s Production Number(s): Click or tap here to enter text.
We anticipate delivery to your specified location on or about Click or tap here to enter text.
☐ MANUFACTURER’S LAST ORDER DATE NOTIFICATION, PRODUCTION SCHEDULE NOTIFICATION, AND
MODEL REPLACEMENT
Customer Order Number Click or tap here to enter text. was received on Click or tap here to enter text..
In accordance with State of Florida State Term Contract Number 25100000-26-STC (Motor Vehicles), Scope of Work, Manufacturer’s Last Order Date and Production Schedule Changes section, ordered Commodity Code(s) Click or tap here to enter text. has a Manufacturer’s Last Order Date of Click or tap here to enter text. and is not currently available. Per the Contract terms and conditions, we notified the Florida Department of Management Services Contract Manager of the Manufacturer’s Last Order Date on Click or tap here to enter text., which can be verified by the Contract Manager.
Note: The Contractor must select the Order Confirmation Notification option above unless they have reported a specific Manufacturer’s Last Order Date per State Term Contract Number 25100000-26-STC (Motor Vehicles), Scope of Work, Manufacturer’s Last Order Date and Production Schedule Changes section, to the Department’s Contract Manager. Should the Contractor fail to notify a Customer or the Department of a Manufacturer’s Last Order Date, it may be grounds for the termination of the Customer Order or Contract.
For any correspondence, please reference your Customer Order Number or the Production Number(s).
CONTRACTOR: Click or tap here to enter text.
ADDRESS: Click or tap here to enter text.
CITY: Click or tap here to enter text. STATE: FL ZIP: Click or tap here to enter text.
SIGNATURE: _____________________________________________________ Date: ____________________
ADDITIONAL COMMENTS (IF ANY): Click or tap here to enter text.
File details come from the government source that posted it. Updated .