Attachment I - Acknowledgement of Order Form.pdf
PDF 155 KB Posted
- Attached to
- Motor Vehicles ITB
- Solicitation number
- ITB-15031
- Issued by
- Leon County, Florida
About this file
This is an Acknowledgement of Order Form document for the State of Florida Department of Management Services related to State Term Contract Number 25100000-26-STC for Motor Vehicles. The form serves as a standardized template that contractors must use to confirm receipt and processing of customer orders placed under this statewide motor vehicle contract. The document requires contractors to select one of two notification types: an Order Confirmation Notification when a customer order has been placed with the manufacturer and assigned a production number with an anticipated delivery date, or a Manufacturer's Last Order Date Notification when the ordered commodity code has reached its manufacturer's last order date and is no longer available. Contractors must complete all required fields including the ordering customer information, contact person details, delivery address, customer order number, date received, manufacturer's production number, and anticipated delivery date or last order date notification details as applicable. The form must be executed by an authorized contractor representative with a signature and date.
The Acknowledgement of Order Form establishes critical communication requirements between contractors, ordering customers, and the Florida Department of Management Services regarding vehicle orders and delivery status. Contractors are mandated to notify both the ordering customer and the Department's Contract Manager when a manufacturer's last order date is reached, with failure to provide such notification potentially resulting in termination of the customer order or the underlying contract. All correspondence related to orders must reference either the customer order number or the manufacturer's production number. The form explicitly prohibits adjustments or the use of alternate forms, requiring contractors to complete the document accurately and fully with specific information, numbers, and dates. The contract operates under the State of Florida's established term contract framework administered by the Division of State Purchasing.
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Text version
Acknowledgement of Order Form Page 1 of 1
Attachment I
ACKNOWLEDGMENT OF ORDER FORM
Note to Contractor: This form must be accurately and fully completed with specific information, numbers, dates, signature, etc. Adjustments to this form or the use of alternate forms are not acceptable.
ORDERING CUSTOMER: Click or tap here to enter text.
CONTACT PERSON: Click or tap here to enter text.
ADDRESS: Click or tap here to enter text.
CITY: Click or tap here to enter text. STATE: FL ZIP: Click or tap here to enter text.
CONTRACTOR MUST SELECT THE CORRECT NOTIFICATION TYPE BELOW
(SELECT ONLY ONE TYPE)
☐ ORDER CONFIRMATION NOTIFICATION:
Customer Order Number Click or tap here to enter text. was received on Click or tap here to enter text..
In accordance with State of Florida State Term Contract Number 25100000-26-STC (Motor Vehicles), Scope of Work, Transportation and Delivery section, the order was placed with the Manufacturer on Click or tap here to enter text. and assigned the following Manufacturer’s Production Number(s): Click or tap here to enter text.
We anticipate delivery to your specified location on or about Click or tap here to enter text.
☐ MANUFACTURER’S LAST ORDER DATE NOTIFICATION, PRODUCTION SCHEDULE NOTIFICATION, AND
MODEL REPLACEMENT
Customer Order Number Click or tap here to enter text. was received on Click or tap here to enter text..
In accordance with State of Florida State Term Contract Number 25100000-26-STC (Motor Vehicles), Scope of Work, Manufacturer’s Last Order Date and Production Schedule Changes section, ordered Commodity Code(s) Click or tap here to enter text. has a Manufacturer’s Last Order Date of Click or tap here to enter text. and is not currently available. Per the Contract terms and conditions, we notified the Florida Department of Management Services Contract Manager of the Manufacturer’s Last Order Date on Click or tap here to enter text., which can be verified by the Contract Manager.
Note: The Contractor must select the Order Confirmation Notification option above unless they have reported a specific Manufacturer’s Last Order Date per State Term Contract Number 25100000-26-STC (Motor Vehicles), Scope of Work, Manufacturer’s Last Order Date and Production Schedule Changes section, to the Department’s Contract Manager. Should the Contractor fail to notify a Customer or the Department of a Manufacturer’s Last Order Date, it may be grounds for the termination of the Customer Order or Contract.
For any correspondence, please reference your Customer Order Number or the Production Number(s).
CONTRACTOR: Click or tap here to enter text.
ADDRESS: Click or tap here to enter text.
CITY: Click or tap here to enter text. STATE: FL ZIP: Click or tap here to enter text.
SIGNATURE: _____________________________________________________ Date: ____________________
ADDITIONAL COMMENTS (IF ANY): Click or tap here to enter text.
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