Attachment I - Acknowledgement of Order Form.pdf
PDF 155 KB Posted
- Attached to
- Motor Vehicles ITB
- Solicitation number
- ITB-15031
- Issued by
- Leon County, Florida
About this file
This is an Acknowledgment of Order Form document prepared by the Florida Department of Management Services for use under State Term Contract Number 25100000-26-STC (Motor Vehicles). The form serves as a standardized notification mechanism for contractors to acknowledge receipt of customer orders and communicate critical information regarding order processing and delivery timelines. Contractors must complete the form with specific details including the ordering customer information, contact person, address, and order confirmation data. The form provides two primary notification options: Order Confirmation Notification, which documents that a customer order has been received and placed with the manufacturer along with the assigned production number and anticipated delivery date; and Manufacturer's Last Order Date Notification, Production Schedule Notification, and Model Replacement, which notifies both the customer and the Florida Department of Management Services Contract Manager when a specific commodity code has reached its manufacturer's last order date and is no longer available. The contract term referenced aligns with the statewide motor vehicles procurement established through ITB No. 25-25100000-ITB, which encompasses the supply of new and unused motor vehicles across seven categories and over 400 vehicle models and variants.
The form requires accurate completion with all requested information, numbers, dates, signatures, and contractor details, with no adjustments or alternate forms permitted. Contractors must select only one notification type and are obligated to notify both customers and the Department's Contract Manager of any manufacturer's last order dates in accordance with contract terms and conditions. Failure to provide timely notification to customers or the Department regarding a manufacturer's last order date may constitute grounds for termination of the customer order or the entire contract. All correspondence should reference the customer order number or production number(s) for tracking purposes. The form includes space for contractor information, signature, date, and additional comments, ensuring a complete audit trail for all order-related communications.
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Text version
Acknowledgement of Order Form Page 1 of 1
Attachment I
ACKNOWLEDGMENT OF ORDER FORM
Note to Contractor: This form must be accurately and fully completed with specific information, numbers, dates, signature, etc. Adjustments to this form or the use of alternate forms are not acceptable.
ORDERING CUSTOMER: Click or tap here to enter text.
CONTACT PERSON: Click or tap here to enter text.
ADDRESS: Click or tap here to enter text.
CITY: Click or tap here to enter text. STATE: FL ZIP: Click or tap here to enter text.
CONTRACTOR MUST SELECT THE CORRECT NOTIFICATION TYPE BELOW
(SELECT ONLY ONE TYPE)
☐ ORDER CONFIRMATION NOTIFICATION:
Customer Order Number Click or tap here to enter text. was received on Click or tap here to enter text..
In accordance with State of Florida State Term Contract Number 25100000-26-STC (Motor Vehicles), Scope of Work, Transportation and Delivery section, the order was placed with the Manufacturer on Click or tap here to enter text. and assigned the following Manufacturer’s Production Number(s): Click or tap here to enter text.
We anticipate delivery to your specified location on or about Click or tap here to enter text.
☐ MANUFACTURER’S LAST ORDER DATE NOTIFICATION, PRODUCTION SCHEDULE NOTIFICATION, AND
MODEL REPLACEMENT
Customer Order Number Click or tap here to enter text. was received on Click or tap here to enter text..
In accordance with State of Florida State Term Contract Number 25100000-26-STC (Motor Vehicles), Scope of Work, Manufacturer’s Last Order Date and Production Schedule Changes section, ordered Commodity Code(s) Click or tap here to enter text. has a Manufacturer’s Last Order Date of Click or tap here to enter text. and is not currently available. Per the Contract terms and conditions, we notified the Florida Department of Management Services Contract Manager of the Manufacturer’s Last Order Date on Click or tap here to enter text., which can be verified by the Contract Manager.
Note: The Contractor must select the Order Confirmation Notification option above unless they have reported a specific Manufacturer’s Last Order Date per State Term Contract Number 25100000-26-STC (Motor Vehicles), Scope of Work, Manufacturer’s Last Order Date and Production Schedule Changes section, to the Department’s Contract Manager. Should the Contractor fail to notify a Customer or the Department of a Manufacturer’s Last Order Date, it may be grounds for the termination of the Customer Order or Contract.
For any correspondence, please reference your Customer Order Number or the Production Number(s).
CONTRACTOR: Click or tap here to enter text.
ADDRESS: Click or tap here to enter text.
CITY: Click or tap here to enter text. STATE: FL ZIP: Click or tap here to enter text.
SIGNATURE: _____________________________________________________ Date: ____________________
ADDITIONAL COMMENTS (IF ANY): Click or tap here to enter text.
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