IFB #160941

ATTACHMENT H Page 1 of 85

ATTACHMENT H

SPECIFICATIONS FOR

SHIPYARD AND REPAIR OF

FERRYBOAT SURRY

2026 /2027

Jamestown - Scotland Ferry

16289 Rolfe Highway

Surry, Virginia 23883

ATTACHMENT H Page 2 of 85

1 - VESSEL DESCRIPTION

1.01.00 – VESSEL DESCRIPTION

2 - TERMS AND CONDITIONS

2.01.00 – GENERAL REQUIREMENTS

3 – DOCK AND SHIPYARD SERVICES

3.01.00 – CONTRACTOR RESPONSIBILITIES

3.02.00 – SCHEDULE OF MILESTONES AND EVENTS

4 – DRY DOCKING

4.01.00 – DOCKING & UNDOCKING

5 – UNDERWATER & TOPSIDE PAINTING

5.01.00 – UNDERWATER HULL PRESERVATION

5.02.00 – FREEBOARD HULL / BULWARKS

5.03.00 – CAR DECK PRESERVATION

5.04.00 – ISLAND FULL APPLICATION OF COATINGS

5.05.00 – ENGINE ROOM / BILGE PRESERVATION

5.06.00 – VOID BILGE PRESERVATION

5.07.00 – NON-SKID INTERNAL HULL PLATE

6 – CONTINOUS HULL SURVEY

6.01.00 – HULL INSPECTION

6.02.00 – SEA VALVE & STRAINERS

6.03.00 – VALVE & STRAINER RENEWAL

7 – DECK & HULL REPAIR

7.01.00 – HULL ANODE RENEWALS

7.02.00 – WATERTIGHT SCUTTLES & DOORS

8 – ENGINEERING REPAIRS

8.01.00 – PROPELLER INSPECTION & REPAIRS

8.02.00 – TAILSHAFT COMPONENTS SURVEY & REPAIR

8.03.00 – STEERING SYSTEM INSPECTION & REPAIR

8.04.00 – RUDDER TILLER INSPECTION

8.05.00 – KEEL COOLERS

8.06.00 – UPGRADE EMD PROPLSION SHAFT SEALS

8.07.00 – RENEW EMD (MAIN ENGINE) COOLANT

8.08.00 – CLEAN EDG FUEL TANK & MOVE SITE GLASS

9 – FIXED FIRE FIGHTING APPLIANCES

9.01.00 – FIXED CO2CONTAINMENT

10 – MISCELLANEOUS

10.01.00 – POTABLE WATER TANK

10.02.00 – FUEL TANK

10.03.00 – ER SOFT PATCH

10.04.00 – MSD TANK

PROJECT INDEX PAGE

ATTACHMENT H Page 3 of 85

1.01.00 VESSEL DESCRIPTION

1 - VESSEL DESCRIPTION (INDEX PAGE)

ATTACHMENT H Page 4 of 85

Dimensions

Length Overall: 200’ 1-1/4”

Breadth Overall: 64’ 9-1/4”

Depth: 16 FT

Draft (loaded): 9’ 4”

Date of building: 1980

Built by: Wiley Manufacturing / Hull No. 1-012

Port of Registry: Norfolk, Virginia

Class: Passenger / Car Ferry

Classification Society: ABS/ USCG

Official No: 61509

MMSI; 366980410

Call Sign: WQZ5587

Gross Tonnage: 825

Net Tonnage: 190

Hull Type/Material: Double Ended Ferry, Steel Hull

Main Propulsion: One, L12-645-E6 EMD, 1500 H.P. @ 900 RPM

Reduction Gear: Lufkin RHS2613S Reverse Reduction Gear, S.N. 1455

Propellers: Two NIBRAL 5 Blade (CW) Dimeter 78” Pitch 72”

Main Generators: Three, John Deere 4045 75 kW ea., 240 VAC, 3 PH.

Model #: 4045AFM85E / Serial Number: (#1 SSDG) PE4045L951961, (#2 SSDG) PE4045L956826, (#3SSDG) PE4045L956824

Emergency Generator: One John Deere 4045, 75 kW, 240V 3 PH

Model #4045TFM85A Serial Number: PE4045L947688

1.01.1. Ferryboat SURRY home port is the Scotland Wharf landing in Surry, VA. Work to be completed at the contractor’s facility.

1.01.2. The Jamestown-Scotland Ferry will be responsible for transportation to and from the

Contractors facility.

1.01.00 - VESSEL DESCRIPTION

ATTACHMENT H Page 5 of 85

2.01.00. GENERAL REQUIREMENTS

2 – TERMS AND CONDITIONS (INDEX PAGE)

ATTACHMENT H Page 6 of 85

2.01.1.0. SCOPE OF WORK:

2.01.1.1. This specification requires that the Contractor shall furnish all labor, rigging, materials, equipment, services (including crane) and appropriate plant site to accomplish the specified cleaning, painting, and repairs to the ferryboat SURRY.

2.01.1.2. Port Engineer, VDOT Supervisor and/or Water Craft Surveyor (PE/VDOT

Supervisor and/or a WCS):

2.01.1.2.1. VDOT will have a PE/VDOT Supervisor and/or a WCS to attend to the vessel on the job site at all times while the work is being accomplished.

2.01.1.2.2. All work performed shall be to the satisfaction of the PE/VDOT Supervisor and/or

WCS.

2.01.1.2.3. The PE/VDOT Supervisor and/or WCS may not authorize additional work or services beyond those listed in this specification or delivery/tasks.

2.01.1.2.4. Additional Tasks: Any additional tasks outside of the scope of the contract will require a modification signed by the Contract Officer and Contractor.

2.01.1.2.4.1. For each additional task, Contractor shall provide the following to the PE/VDOT

Supervisor and/or WCS

A. A CONDITION REPORT.

B. A recommendation for repair or renewal.

C. A specification for the task to be performed.

D. A written quote/estimate of the cost to perform the task.

2.01.1.2.4.2. The Contract Administrator or WCS will submit the estimate for VDOT funding approvals. Requests to start the task will be issued to the Contractor upon funding approval.

2.01.1.2.4.3. Task request(s) shall include, but not be limited to, any United States Coast Guard

(USCG) requirements.

2.01.2. DEFINITIONS: Words used throughout this contract are defined as follows:

2.01.2.1. SSPC: Steel Structures Painting Council standards.

2.01.2.2. Surface Cleanliness: SSPC standards for surface cleanliness is the condition for the substrate after cleaning has removed partial or total residues of chloride, soluble ferrous salts and sulfate contamination. The acceptable standard of cleanliness in this specification is SC-2.

2.01.2.3. Abrasive Blast to Near White Metal: Clean surfaces to SSPC-SP10, NACE No. 2, ninety-five percent (95%) free of scale, rust, paint, staining or discoloration of the material

2.01.00 – GENERAL REQUIREMENTS

ATTACHMENT H Page 7 of 85 surface. The remaining five percent (5%) of surface area may contain randomly dispersed paint and staining residue.

2.01.2.4. Abrasive Blast to White Metal: Clean surfaces to SSPC-SP5, NACE No. 1, one-hundred percent (100%) free of mill scale, rust, paint, staining or any discoloration of material surface.

2.01.2.5. Commercial Blast: Sand blast surfaces to SSPC-SP6 surface condition.

2.01.2.6. Appendage: A general term for any part projecting from the underwater portion of the hull such as shaft bossing, bar keel, bilge keel, propeller struts and skegs.

2.01.2.7. Hand Tool Clean: Clean surfaces to SSPC-SP2, free of all loose paint, scale rust and debris, utilizing hand tools.

2.01.2.8. Power Tool Clean to Bare Metal: Clean surfaces to SSPC-SP11, surface shall be free of all visible oil, grease, dust, dirt, mill scale, rust, paint, oxides, corrosion products, and other foreign matter.

2.01.2.9. Feathered: Use a 6” orbital sander with 150 then 220 grit sandpaper to feather the edge of the painted area being repaired. Feather each layer of existing paint at least a quarter of an inch. Use your hand to feel the transition from base to the previously painted surface to assure there is a smooth transition.

2.01.2.10. Indefinite Item/Growth Work: Work to be accomplished only upon the written approval (purchase order) of the VDOT Contracting Officer. Activation of an indefinite item does not entitle the Contractor to an extension of the performance period. For each Indefinite

Item or Growth Item, the Contractor shall follow the procedure listed under 2.01.1.2.4.1. Five

(5) business days shall be allowed for VDOT to respond to the growth item (CONDITION

REPORT) and the estimate.

2.01.2.11. Definite Item: Known work that shall be diligently prosecuted upon issuance of delivery order.

2.01.2.12. VDOT Contracting Officer: VDOT Contracting Officer is a person with the authority to enter into and/or terminate contracts, make related determinations and/or findings, and issue purchase orders. Only the VDOT Contracting Officer has the authority to authorize and execute modifications to extend the performance period of the contract and/or delivery tasks.

2.01.2.13. Includes: Includes, but not limited to:

2.01.2.14. Port Engineer, VDOT Supervisor and/or Water Craft Surveyor (PE/VDOT

Supervisor and/or a WCS)): The person(s) who act(s) as the VDOT representative in inspecting work performed by the Contractor for compliance with the contract and any modification thereto.

2.01.2.15. Exchange: Replacement of any item with a like-kind item.

ATTACHMENT H Page 8 of 85

2.01.2.16. Renew: To remove the existing, then furnish and install with new approved for the purpose.

2.01.2.17. Furnish: Contractor shall provide what is needed at the Contractor’s expense, as part of the work item price. All parts shall be new, unless the specification allows for a reconditioned item.

2.01.2.18. Tug: Vessel powered, designed, built and equipped for towing.

2.01.2.19. Water Jetting: Using ultra-high pressure (UHP-WJ) to SSPC-SP12 standard to achieve a near white blast, standard WJ-2.

2.01.2.20. Milestone/Checkpoint: Significant events identified by or in this contract task text.

2.01.3.0. ORDER OF PRECEDENCE: In the event of a conflict between the text of the specification and the applicable references, the order of precedence shall be as follows unless modified in writing by the VDOT Contract Officer. Nothing in these documents supersedes applicable laws and regulations unless a specific exemption has been obtained.

A. State specifications and standards.

B. Federal specifications and standards.

C. Publications and industry standards (Technical Representative to lend technical support as needed).

D. The text of the specification.

E. Other contract documents, (Drawings, Manufacturers’ Instructions, to include updates and/or recent revisions).

F. Drawings (as furnished by VDOT).

2.01.4.0. MATERIAL REQUIREMENTS:

A. Contractor has the responsibility to ensure all products, components, construction materials and manufactured product comply with VDOT ATTACHMENT I - Special

Provision #SP107-003100-00 “Made In The USA Requirements” which cover all iron and steel products, manufactured products, and Build America / Buy America (BABA)

Construction Materials. Use the following VDOT forms for each applicable delivery to the site: iron or steel, ATTACHMENT K - Form C-76 - CONTRACTOR’S

CERTIFICATE OF COMPLIANCE FOR STEEL & IRON ITEMS; ATTACHMENT L

- Form C-76A - CONTRACTOR’S CERTIFICATE OF COMPLIANCE; and

ATTACHMENT M - Form C-76B – CONTRACTOR’S CERTIFICATE OF

COMPLIANCE.

B. All steel renewals shall be as per ABS 2025 Steel Vessel Rules for Service on Rivers and Intracoastal Waterways and shall be classed ABS A1, AMS, ACC, and USCG 46

CFR Chapter 1, Subchapter H, Passenger Vessels.

C. All materials shall be ordinary strength steel ABS Grade A, except otherwise required by ABS

ATTACHMENT H Page 9 of 85

3.01.00. CONTRACTOR RESPONSIBILITIES

3.02.00. SCHEDULE OF MILESTONES AND EVENTS

3 – DOCK AND SHIPYARD SERVICES (INDEX PAGE)

3.01.1.0. REFERENCES:

3.01.1.1. None

3.01.2.0. ENVIRONMENTAL AND SAFETY REGULATIONS:

3.01.2.1. Contractor shall comply with all Federal, State and Local environmental and

Occupational Safety and Health Administration (OSHA) Shipyard Industries Standards.

3.01.2.2. These responsibilities shall be considered part of this specification and included in any growth items or change orders issued under the contract.

3.01.2.3. Contractor shall consider and reflect these requirements and responsibilities in his bid for this item (3.01.00), for all original contract items or any new item quote (growth).

3.01.2.4. Contractor shall assume these responsibilities and perform as required for all tasks performed during this yard period or for any period extension for this project.

3.01.3.0. RULES OF REPAIR:

3.01.3.1. Contractor shall perform all work in strict compliance with the American Bureau of

Shipping Rules of Steel Ship Building (ABS) and the Code of Federal Regulations Title 46, Shipping, (46CFR) as interpreted and enforced by the United States Coast Guard (USCG) and otherwise in good marine practice.

3.01.3.2. All parts or equipment replaced by or new additions made to the vessel by the

Contractor shall comply with ABS Rules, Code of Federal Regulations Title 46, Shipping, (46CFR) as interpreted by the U.S. Coast Guard Local Officer in Charge of Inspection

(OCMI), and the manufacturers’ recommendations.

3.01.3.3. Contractor shall be responsible for performing any tests required by any technical representative, the USCG, or any other regulatory body with jurisdiction and providing results to the satisfaction of the regulatory body and PE/VDOT Supervisor and/or WCS.

3.01.3.4. Contractor shall include all costs for tests in the task bid or quote to complete the task.

3.01.3.5. Unless noted otherwise, Contractor shall be financially responsible for all Technical

Representatives, Labor, Sub-Contractors, Services and Materials to execute the tasks as written.

3.01.4.0. INTERFERENCES:

3.01.4.1. Contractor shall remove all interferences of all original contract tasks and replace/repair the interferences as original upon finishing a task.

3.01.00. - CONTRACTOR RESPONSIBILITIES

3.01.4.2. Contractor shall ensure that all vessel spaces or compartments, components or equipment, damaged or exposed by interference removals are restored to original conditions in form fit, function and appearance.

3.01.4.3. Contractor shall renew the following components or disturbed portions of systems, as applicable, when reassembling affected systems:

A. Insulation material previously installed with adhesive.

B. Deck covering.

C. Wasted, corroded, missing, damaged or otherwise unusable fasteners shall be replaced with new like-kind fasteners, unless designated different in the task order.

D. Like-kind washers, lock washers or nuts shall be installed, unless designated in the task order.

3.01.4.4. Where gaskets or seals are removed or disturbed during the performance of a task, the gasket or seal shall be replaced by the Contractor with a new like-kind gasket or seal.

3.01.4.5. Where actable, the Contractor shall use anti-seize compound on all threaded steel connections. Reference manufactures installation/maintenance instructions or good marine practice.

3.01.5.0. CONTRACTOR VESSEL RESPONSIBILITIES: The Contractor shall be responsible for the vessel and shall provide the following to the vessel during the repair period:

A. Provide all required electrical power, cables, and connections; the M/V Surry shall be supplied with a grounding cable connected to ground and 240VAC (Minimum allowable voltage 228VAC / Maximum allowable voltage 252VAC), 200 AMP, three (3) phase power connected at the main deck shore power connection. Contractor, PE/VDOT

Supervisor and/or WCS will verify correct voltage, amperage and phase rotation.

CHECK POINT

B. Provide fire protection to the vessel at all times (2 each, 1-1/2 inch fire hoses with fire nozzles minimum). CHECK POINT

C. Provide oily waste product removal from the vessel.

D. Provide heat to the vessel to assure the temperature is maintained above fifty (50) degrees

Fahrenheit and provide/install heat lamps on electrical machinery to keep moisture from compromising insulation resistance where needed (i.e. -. generators).

E. Provide for the security of the vessel and its contents. Gated facility with security on site

24 hours a day 7 days a week is acceptable.

F. Provide a secure, furnished office, to be located within the plant or shipyard facilities to allow the PE/VDOT Supervisor and/or WCS office access while vessel is in the shipyard for maintenance to include as follows:

1. Communications [one (1) telephone land-line, secured] [one (1) printer/scanner/fax]

2. Contractor shall provide internet access (e.g. WIFI)

3. Heating/air conditioning

4. Furniture – to include as follows:

a. Desk, office, at least “30 x 60 “

b. Office chairs, two (2) each

c. Draft table for plans and drawing review

d. File cabinet, four (4) drawer

e. Adequate lighting

5. Bathroom and Shower facilities (for clean-up)

6. Towels, clean daily (two [2] each -face, bath and wash cloths)

7. Bath soap

8. Hand soap cleaner (i.e., GO-JO hand cleaner)

9. Office cleaning (daily) to include but not be limited to emptying trash and floor sweeping.

G. Provide removal of all hazardous waste generated during repair period.

H. Provide for watertight integrity of the vessel at all times.

I. Provide for a secure parking space near the assigned office and or vessel.

J. In the presence of the PE/VDOT Supervisor and/or WCS, the Contractor shall document the vessels overall condition upon arrival. This shall be done utilizing video, photographs in all accessible spaces and written text where required. Within two days of the vessels arrival, a digital copy of this documentation shall be supplied to the PE/VDOT Supervisor and/or WCS. CHECK POINT

K. Bilge and Tank Cleaner: The Contractor shall furnish the services of a bilge and tank cleaner as follows:

1. All bilges, voids, structure below the deck plates/walkways, inner hull from keel to overhead and bulkheads throughout the vessel shall be cleaned utilizing EPA approved degreaser, brushes, pressure washer and pumped dry.

2. Definition of spaces to be cleaned: Engine Room, Voids 3A, 3B, 2A, 2B, 1A, 1B and

Steering Compartment.

3. The vessel shall be delivered with clean, dry bilges at final acceptance. CHECK

POINT

L. Furnish all crane, rigging, scaffolding, services and material for the execution of contract.

M. Wash and Clean the vessel, utilizing EPA approved cleaners and degreaser, of dirt ,oil, soot, debris and trash throughout all spaces, including the engine room spaces, including

ECB, overhead, wings (upper inner hull), stack stations, decks, fiddley, deck lockers, doorways, escape tunnel, ventilation ducting louvers/screens, main engine, reduction gear, and all controllers. Protect electrical equipment and mechanical equipment from all damages which may result from the cleaning process.

3.01.6.0. DAMAGES: The Contractor shall be responsible for all damages to the vessel, its equipment and machinery due to the Contractor, Contractor employee’s or Contractor

Subcontractor’s negligence or failure to act to protect the vessel while the vessel is under the

Contractor’s care. Reference: Special Terms and Conditions, Item#37, A. Work Site Damages.

3.01.7.0. DRY-DOCKING FACILITIES: The Contractor shall dry dock watercraft (vessels) without stress or strain by use of a graving dock, floating dry dock, or a marine railway.

3.01.7.0.1. Use of a crane for dry docking is strictly prohibited.

3.01.8.0. DRY-DOCK CERTIFICATION:

A. The Contractor shall provide a sound graving or floating dry dock, or a marine railway, capable of lifting and accommodating a vessel with displacement and dimensions as specified in the dry-dock item of the contract or delivery/task order.

B. The Contractor shall provide qualified docking personnel and a qualified dock master to ensure the dry dock and docking equipment is capable of docking and undocking the subject vessel at all ranges of tidal conditions.

3.01.8.1. The Contractor shall ensure the dry dock is certified by a professional engineer as being capable of safely docking the vessel.

3.01.8.2. The Contractor shall provide certification by a registered professional engineer that shall include the following:

A. Date of the inspection

B. Principal dimensions

C. Capacity

D. A Statement that the professional engineer observed the operation of the mechanical and electrical systems and that the systems are satisfactory to lift the vessel

E. A Statement that the professional engineer visually inspected the structure and verifies the wastage that currently exists is less than twenty-five percent (25%) or, if wastage is more than twenty-five percent (25%) in certain areas, thickness readings for those areas and an analysis (preferably a Finite Element Analysis) to indicate what the structure can support the vessel in its current condition. (If applicable, fire protection services, and fire alarms and locations shall be indicated in the Statement).

3.01.8.3. The Contractor shall submit proof of current dry-dock certification on the dry-dock facility prior to contract award as follows: Reference 4.01.3.10 and 4.01.3.12.

A. Provide two hard and one electronic copy of the certification to the PE/VDOT Supervisor and/or WCS.

B. Provide a Statement concerning certification of the docking facility and its capability for docking the vessel to the PE/VDOT Supervisor and/or WCS.

C. Any limitations in the dock loading, rate of flooding or dewatering, block location, vessel displacement or trim shall be included in the Statement.

3.01.9.0. SANDBLASTING AND PAINTING: The Contractor shall provide sandblasting and painting as follows:

3.01.9.1. Take extreme caution to prevent blasting materials from entering into sections and compartments not intended to be sandblasted by sealing off all compartments during sandblasting and painting of the exterior, interior or underwater hull.

3.01.9.2. Protect all windows and port lights by the installation of either metal or wood blanks and properly sealed to prevent damage. Clean all windows inside and out before dock trials.

3.01.9.3. Protect all exterior equipment including but not limited to, light fixtures, security cameras, antennas, navigation equipment, armored cables, deck machinery, nameplates and all bright work by wrapping with rubber, masking and covering with canvas covers.

3.01.9.4. Protect all interior equipment including but not limited to, machinery, engines, generators, pumps, switch gear, electrical, electronics, wiring, lighting, HVAC, fire suppression, video/monitoring equipment, ventilation, fans and all adjacent painted surfaces.

3.01.9.5. Correct damage to any items on the vessel by replacement or repair, at no cost to

VDOT, and to the satisfaction of the PE/VDOT Supervisor and/or WCS.

3.01.10.0. CLEANING: All dirt, grease marks and debris caused by Contractor personnel in the performance of work throughout the vessel shall be cleaned by the Contractor after all work and test runs have been completed and before the vessel has been accepted by the PE/VDOT

Supervisor and/or WCS. (Debris shall be cleaned up daily to ensure a safe working environment.)

3.01.11.0. VENTILATION: All painted areas not having free access to natural ventilation, and which are required to be closed or sealed upon redelivery of the vessel shall be ventilated by the Contractor by using forced dry air between coat applications for not less than twenty four (24) continuous hours prior to closing.

3.01.12.0. PAINTING: The Contractor shall be responsible for all surface preparation, priming and finish painting required in the contract or delivery/task order and shall conform in all respects to the required Paint/Coating Technical Representative instructions.

3.01.13.0. DISTURBED AREAS: All painted surfaces that are disturbed, soiled or marred by the accomplishment of work specified herein, and authorized changes thereto, shall be cleaned, primed and painted by the Contractor in accordance with the required Paint/Coating Technical

Representative instructions at no additional cost to VDOT.

3.01.14.0. GAS FREEING: The Contractor shall provide a “gas free” or “safe for hot work” certificate issued by a certified chemist to the PE/VDOT Supervisor and/or WCS, as certification that all tanks or other adjacent areas in the way of repairs or alterations are free of gas or other fire hazards and/or that spaces to be entered or worked in are safe for entry in the performance of any burning, heating, welding, or access for entry required to accomplish the repairs indicated in this specification or any additional task (growth work).

3.01.15.0. PAINTS: The Contractor shall submit test reports establishing compliance with all

Federal, State, and Local environmental standards pertaining to marine paints, red lead removal, painting processes, and the handling, storing, and disposal of hazardous wastes as follows:

3.01.15.1. Portions of the M/V Surry was originally constructed with two coats of red lead based paint. Contractor shall be responsible for all abatement costs associated with the execution of this contract. Upon award the reference manual for Marine Paint Standards for

Preservation will be provided. Note: Red lead paint was removed from voids A #1 and #B1 in

2023.

3.01.15.2. The Contractor shall remove all grease, debris, welding scale, flux, and dirt from the surfaces to be painted before applying paint.

3.01.15.3. No paint shall be applied by the Contractor when the temperature is expected to drop below forty (40) degrees Fahrenheit, or when the temperature is expected to drop below zero

(0) degrees Fahrenheit with in a twenty-four (24) hour period of applying paint.

3.01.15.4. No paint shall be applied by the Contractor when the ambient temperature is less than five (5) degrees above the dew point or surfaces to be painted show any evidence of condensation. (Surfaces to be painted must be dry).

3.01.15.5. All paint used by the Contractor must be first quality marine paint and applied in strict compliance with manufacturer’s recommendations.

3.01.15.6. All coats applied by the Contractor shall be compatible with the primer and any other coat(s) of paint.

3.01.15.7. Colors and color schemes of the paints used by the Contractor during this repair period shall be the same throughout the vessel as presently installed unless otherwise changed by written order of the PE/VDOT Supervisor and/or WCS.

3.01.15.8. After completion of paint work, the Contractor shall confirm the proper operation of all safety equipment. This to include but not limited to doors, hatched, releases, dampeners, shut off valves, caps and plugs. CHECK POINT

3.01.15.9. Paint colors shall be the same throughout the vessel as presently installed. It is the

Contractors responsibility to provide PE/VDOT Supervisor and/or WCS with Paint Draw

Downs for approval before the application of coatings can begin. CHECK POINT

Federal Standard Colors:

FS 11120 Fire-Emergency Station Red

FS 11120 Red Signage

FS 15050 Blue

FS 17030 Rub Rail Black

FS 17925 Freeboard - Outer Bulwark White

FS 23591 Yellow Traffic Lane Marking & Tire Rail

FS 36270 Deck Gray

FS 17030 Black Signage

FS-37925 Inner Bulwark

3.01.16.0. RECOVERED MATERIALS: The Contractor shall certify the Federal

Acquisition Regulation (FAR) Clause 52.223-9, Certification and Estimate of Percentage of

Recovered Material Content for Environmental Protection Agency (EPA) Designated Items

(Aug 2000), located in Section I, prior to final payment.

3.01.17.0. INSPECTION: The Contractor shall schedule any task that requires the inspection

(CHECK POINT) based upon receipt of written approval by the PE/VDOT Supervisor and/or

WCS between 08:00 A.M. and 03:00 P.M. Eastern Standard Time, Monday through Friday, excluding State or Federal holidays. Required inspections outside the times and days specified above will be considered on a case-by-case basis. The Contractor shall provide 24-hour advance notice for all requests.

3.01.18.0. RETURN OF PARTS: The Contractor shall return all parts removed from the vessel that are not reused or reinstalled on the vessel or credited to VDOT for core parts as part of a repair in an original item or growth work specifications to the PE/VDOT Supervisor and/or

WCS for recycling.

3.01.19.0. WARRANTY: All work performed, materials, and new or overhauled parts installed shall be warranted by the Contractor for a period of twelve (12) months from the date the vessel departs the shipyard after final acceptance or until the Subcontractor and/or manufacturer warranty period expires, whichever is longer. Whenever possible, all warranty work shall be performed at the Scotland Wharf landing of the Jamestown-Scotland Ferry in

Surry, VA.

3.01.20.0. DECLARATION OF SECURITY (DOS): The Contractor shall accept and adhere to a DOS that identifies VDOT and the Contractor responsibilities during the contract period as follows:

A. The Contractor shall finalize the DOS prior to the start of work.

B. The Contractor shall provide a description of their understanding of the most current Code of Federal Regulations (46CFR), Section 1520 (interim final) as part of a complete bid package. If the document is not submitted with the bid, must provide within two (2) days upon VDOT request.

C. The Contractor shall provide a description of their understanding of the most current Code of Federal Regulations (46CFR), Section 1520 (interim final) as part of a complete bid package. (See Attachment H.)

3.02.00. - SCHEDULE OF MILESTONES AND EVENTS

D. If the Contractor designates any of the above requested information as proprietary or sensitive security information (SSF), VDOT will afford the information appropriate protections in accordance with applicable State laws.

BID ITEM 3.01.00 NIGP 9595101000

3.02.1.0. PRODUCTION SCHEDULE: The Contractor shall submit two hard and one electronic copy of a legible Production Schedule to the PE/VDOT Supervisor and/or WCS within five (5) working days after award of the 55 day contract with the following characteristics:

A. Graphical in format.

B. Shows overall period of performance for each Task/Item, with start and completion dates of all tasks.

C. Due dates for Condition Reports (CRP), Critical Inspection Reports (CIR) and any events (Milestones or Checkpoints) requiring PE/VDOT Supervisor and/or WCS, or

Coast Guard Inspector presence.

D. The dates for the Final Testing, Dock trials and Sea trials.

E. Bill of Materials: Description, Vendor, Part Number, Scheduled Purchasing Date, Date

Purchased, Scheduled Arrival and Arrival / Inspection.

3.02.2.0. SCHEDULE REVISIONS: The Contractor shall submit a weekly revision of the production schedule [3.02.1.0] to the PE/VDOT Supervisor and/or WCS to reflect any schedule changes due to the addition or modification of work items and changes made by the Contractor;

two hard and one electronic copy of the updated schedule shall be submitted weekly at the production meeting.

3.02.3.0. WEEKLY REPORTS: The Contractor shall submit a weekly report to the

PE/VDOT Supervisor and/or WCS as follows:

3.02.3.1. The Contractor shall submit two hard and one electronic copy of a weekly Progress

Report, in graphical form, showing the up-to-date total percentage of completion of each Task

/ Item under contract or being worked to the PE/VDOT Supervisor and/or WCS.

3.02.3.2. On a monthly basis, the Contractor shall have the Option to submit the Progress

Report accompanied by two hard and one electronic copy of an invoice for payment to the

Contractor for the total of the latest monthly percentage increase of the total production in all tasks/items worked.

3.02.3.3. The Contractor shall submit the invoice and report to the PE/VDOT Supervisor and/or

WCS for approval and payment in accordance with Section VII. Invoicing.

3.02.3.4. Ten percent (10%) of the contract task total cost will be withheld by the PE/VDOT

Supervisor and/or WCS or the VDOT Contract Administrator until final vessel acceptance is made in accordance with Section VI. Method of Payment.

3.02.4.0. Date of Receipt of Materials: The Contractor shall provide the latest allowable receipt date for VDOT Furnished Material (VFM) or Subcontractor Furnished Material

(SCFM) to the PE/VDOT Supervisor and/or WCS.

3.02.5.0. Controlling Work Items: The Contractor shall identify any controlling work items within twenty-four (24) hours which by virtue of scope, material requirements, complexity, or other considerations have the potential for impact on the scheduled completion of the tasks in this contract to the PE/VDOT Supervisor and/or WCS.

3.02.6.0. SCHEDULED INSPECTION/OPERATIONAL TESTS: Scheduled inspections or Operational tests as required to be witnessed by the PE/VDOT Supervisor and/or WCS or

United States Coast Guard (USCG) or any other authority shall be given notice and coordinated by the Contractor at least one (1) day prior to execution.

3.02.7.0. DOCK TRIALS: The Contractor shall perform dock trials with the assistance of the

PE/VDOT Supervisor and/or WCS (equipment operation), and USCG (when required), to demonstrate the proper operation of all equipment that has been repaired during this shipyard repair period as follows:

A. The operation of the main engine, engine room controls, pilot house controls, steering controls and associated machinery, electrical plant, and auxiliaries shall be tested and proved satisfactory to the PE/VDOT Supervisor and/or WCS, or any regulatory agency

(as needed).

B. Results of this trial shall be recorded and two hard and one electronic copy shall be given to the PE/VDOT Supervisor and/or WCS within twenty-four (24) hours following testing.

C. Discrepancies noted during this trial shall be addressed by the Contractor to the satisfaction of the PE/VDOT Supervisor and/or WCS as soon as practical, but no later than twenty-four (24) hours following testing.

D. Dock trials shall be performed at least one week (seven days) prior to preliminary sea trails.

3.02.8.0. TESTING: The Contractor shall provide testing as follows:

3.02.8.1. The Contractor shall provide qualified personnel to test the equipment, any test apparatus needed (including mechanical or electrical), or services required (i.e., Technical

Representatives) to complete the Dock Trial.

3.02.8.2. The PE/VDOT Supervisor and/or WCS may elect to assign a State provided crew to assist in this task.

3.02.8.3. Equipment Adjustment: The Contractor shall perform adjustments to all equipment as required to make systems operational.

3.02.8.4. Laddered Schedule of Events: two hard and one electronic copy of a Laddered

Schedule of Events for the Dock Trials (Item 3.02.7.0) shall be prepared by the Contractor and presented to the PE/VDOT Supervisor and/or WCS at least twenty-four (24) hours before the scheduled trial.

3.02.9.0. SEA TRIAL AND FINAL INSPECTION: A (4) hour, full load preliminary sea trial and final inspection will be performed by the PE/VDOT Supervisor and/or WCS after the completion of the dock trial and any discrepancies found in (3.02.7 Dock Trials) have been corrected by the Contractor. Any discrepancies found during the (4) hour, full load sea trial shall be corrected before final sea trial (departure from shipyard en route to Scotland Wharf). If required, the compass shall be adjusted during sea trial.

3.02.9.1. VDOT will provide qualified personnel to operate the vessel during the Sea Trials.

3.02.9.2. Sea Trial Conditions:

A. The Contractor shall provide qualified personnel to accompany the vessel during the

Preliminary Sea Trial and the Sea Trial to assist with any necessary inspection, observation, adjustments to machinery/equipment or provide additional help to the crew of the vessel as needed.

B. Discrepancies found during the Sea Trials shall be corrected by the Contractor to the satisfaction of the PE/VDOT Supervisor and/or WCS.

C. New Items or other work not listed in the contract that require repair, shall be those discrepancies noted that were not tasked previously during the yard period.

D. Any new tasks must be processed as per Item 2.01.00. – GENERAL

REQUIREMENTS, Items 2.01.1.2.4, 2.01.1.2.4.1 and 2.01.1.2.4.2. - Additional Tasks, before beginning the task.

3.02.9.3. VDOT will provide fuel for the dock trial and the sea trials.

3.02.9.4. The Contractor shall furnish a structurally sound dock fitted with a fire suppression ability and suitable for fueling operations.

3.02.9.5. In order that fuel can be delivered to the vessel, the Contractor shall moor the vessel in a manner that shall allow the safe fueling of the vessel and shall be not more than 200 feet from the farthest vessels' tank fueling station to the VDOT contracted fueling trucks' closest allowable pumping position. The Contractor shall furnish a clean and dedicated diesel fuel line to be used to allow fueling to proceed in the event that the vessel must be moored at a distance beyond the 200 feet qualification listed. Contractor shall assist VDOT as required when fueling the vessel.

3.02.9.6. As refrigerators have been removed before the vessel goes to the shipyard and there are no facilities to store lunches onboard, the Contractor shall provide box lunches and beverages for VDOT personnel during the Sea Trials. (For estimation purposes, ten (10) box lunches shall be required for each sea trial).

3.02.10.0. SEA TRIAL INSPECTION / ACCEPTANCE:

A. Final acceptance affirmation will be after a satisfactory Sea Trial and Inspection, as determined by the PE/VDOT Supervisor and/or WCS or his delegate.

B. Within five (5) business days after final acceptance, the Contractor shall meet with the

PE/VDOT Supervisor and/or WCS or Contract Administrator to finalize the bill for this yard period.

BID ITEM 3.02.00 NIGP 9595101000

4.01.00. DRY DOCKING AND UNDOCKING

4 - DRY DOCKING (INDEX PAGE)

4.01.1.0. SCOPE:

4.01.1.1. Contractor shall furnish all services, skilled labor facilities, tools, materials, rigging, unrigging, staging, and machines to safely Dock and undock the vessel for Underwater Hull, fittings, and auxiliary apparatus to be cleaned, inspected, repaired, or renewed and coated.

4.01.2.0. REFERENCES:

4.01.2.1. ATTACHMENT TT - Surry Docking Plan

4.01.2.2. ATTACHMENT RR - Surry Channel Coolers & Grid Coolers

4.01.3.0. REQUIREMENTS:

4.01.3.1. Contractor shall adhere to all the conditions of Item 2.01.00, General Requirements, Item 3.01.00, Contractors' Responsibilities, and reference 4.01.2.0.

4.01.3.2. The Contractor shall dry dock the vessel for underwater inspection and repairs. Obtain and record necessary data for inclusion in a Condition Report addressing the hull bottom, anodes, keel coolers, sea chests, strainer covers, any underwater appendages, propellers, and all associated clearances. Provide two hard and one electronic copy of each report in this specification to the PE/VDOT Supervisor and/or WCS. CONDITION REPORT

4.01.3.3. Shift vessel on blocks for 100 percent cleaning and painting.

4.01.3.4. Refloat the vessel upon completion of all specified underwater repairs.

4.01.3.5. Docking Requirements:

4.01.3.6. Provide suitable dry docking facilities to dry dock the vessel for underwater repairs.

4.01.3.7. Properly block the vessel so as to eliminate any undue stress or strain on the vessel's hull.

4.01.3.8. Properly block vessel without obstructing the sea chests on the hull plating or the grid cooler assemblies/guard plate structures attached to the hull.

4.01.3.9. Necessary lay days, while drydocked to accomplish underwater work outlined in this specification or additional work to complete an underwater repair item of this specification shall be included in the price of this item.

4.01.3.10. Dry docking of the vessel shall commence within the first fifteen (15) percent of the performance period.

4.01.3.11. Provide a sound dock with qualified personnel, plus any necessary equipment to safely dock the M/V SURRY.

4.01.00. - DRY DOCKING AND UNDOCKING

4.01.3.12. A Docking Conference shall be held at least one day before the actual event. The particulars of the docking activities shall be presented to the State supervisor and the USCG

Local OCMI to include the blocking plan, current dock certification, dock master certification, safety and security plans, special precautions or actions that are required by the characteristics of the vessel or dock, such as the pumping and flooding schedule on floating dry docks and specific trim list and stability requirements of the vessel during docking and undocking.

This procedure shall address the specific docking and undocking evolutions to be performed.

4.01.3.13. Provide tugs, pilots, and personnel for the complete and safe transfer, docking and undocking of the vessel. The number of tugs shall be agreed to by the State Supervisor at the docking conference.

4.01.3.14. When utilizing a graving dock, accomplish the following additional requirements:

4.01.3.14.1. Develop a blocking plan to set and align the docking blocks. Present this plan to the State Supervisor for review and approval.

4.01.3.14.2. The blocking plan shall be submitted in the form of a scaled drawing which includes block size, block spacing, locations of the vessel with respect to the blocks at landing.

Position blocking to ensure that the propellers, rudders, and other equipment on the surface or protruding from the hull shall not be damaged and shall be accessible for removal, for inspection or repairs. Provide at least a minimum clearance between the craft’s hull and the dry dock necessary to accomplish the tasks required in this item. The minimum clearance shall be determined by using the drawing in 4.01.2.0 of this specification guidance. Ensure that hull openings shall not be obstructed or state that fleeting or some other method shall be used to make all openings accessible during the dry dock period.

Should the Contractor determine that 4.01.2.0 provides an accurate description of his proposed docking situation a Statement of same shall be provided. The data requested by this item shall be accompanied by a written request for approval to the State Supervisor a minimum of 10 (ten) working days prior to the scheduled docking date. The use of haul, fixed, universal or fitted blocks and the type of docking facility in which the vessel shall be docked shall be clearly stated.

4.01.3.14.3. Docking proposals shall include supporting data that substantiates the block loading pressures are limited to a maximum of 20 long tons per square foot and that at least 90 percent (90%) of the blocks land on longitudinal strength members or main transverse bulkheads.

4.01.3.14.4. Crib and Brace blocking in excess of 6 feet in height using the drawing applicable to the Contractor’s type of docking facility.

4.01.3.15. Blocking shall be constructed of hardwood or composite concrete/hardwood and soft wood caps, with at least 2 inches of soft cap thickness.

4.01.3.15.1. “Hardwood”, for the purpose of this work item, includes: White Oak, California

Laurel, Oregon Myrtle, Iron Wood, Blue Gum, American Rock Elm or preserved Red Oak.

4.01.3.15.2. Blocking showing evidence of excessive crushing, warping, checking, and unequal shrinkage or deterioration to an extent of no longer being capable of supporting a prescribed load over full bearing areas is not acceptable and shall be replaced.

4.01.3.15.3. Woods acceptable for use as a soft cap are: Douglas Fir, Tamarack, Long Leaf Pine or Hemlock.

4.01.3.15.4. Composite blocking showing evidence of spalling and cracks or chipped and damaged concrete is not acceptable and shall be replaced.

4.01.3.16. Provide, set, align, and support the blocks in accordance with the approved blocking plan.

4.01.3.17. Blocking Inspection: Contractor and the PE/VDOT Supervisor and/or WCS shall conduct an inspection of the blocking as follows:

4.01.3.17.1. Contractor shall provide documentation of the inspection to the PE/VDOT

Supervisor and/or WCS, showing blocking locations relative to sighting marks on docking coping, spacing, offsets, heights, and shaping, at least four (4) hours prior to flooding the dry dock.

4.01.3.17.2. Immediately prior to flooding the dock, Contractor and the PE/VDOT Supervisor and/or WCS shall accomplish a final block check. CHECK POINT

4.01.3.18. Dry Dock the vessel when the approval of the PE/VDOT Supervisor and/or WCS is given. Contractor shall be certain that no task that may be detrimentally affected by the process of dry docking or during the dry dock period shall be in progress at this time, i.e., main propulsion shaft bearing cleaning, inspection, re-lubrication, and reassembly.

4.01.3.18.1. Immediately after the vessel is dry docked, inspect the fit on the blocks. Provide necessary shimming between the blocking and the hull in the event of movement due to removal of ballast or shifting of vessel load.

4.01.3.19. Electrically connect the vessel’s hull at the bow and stern with a minimum of

500,000 circular Mil cables and to the ground connection in the dry dock for protection against lightening and other static charges.

4.01.3.19.1. The static ground leads shall be connected to the vessel before water is pumped to the one-foot level above the keel.

4.01.3.20. Maintain watertight integrity of the vessel.

4.01.3.21. Provide temporary access closure plates and fastenings prior to removing plates or cutting access openings below four feet of waterborne freeboard.

4.01.3.21.1. Closure shall be available on short notice for emergency sealing of the temporary openings.

4.01.3.21.2. Seal openings with closure plates when conditions warrant.

4.01.3.21.3. Secure openings at the end of each shift not immediately followed by another shift engaged in dry dock work.

4.01.3.21.4. Secure vulnerable compartments in order to minimize potential damage to the extent permitted by the scope and urgency of the work when an area of shell plating removal makes temporary closure impracticable.

4.01.3.21.5. Schedule underwater hull operations to maintain vessel’s positive stability and maximum hull watertight integrity in the event of flooding.

4.01.3.21.6. Remove temporary closures when no longer required.

4.01.3.22. Upon completion of bottom cleaning and painting, shift the vessel on blocks and ensure 100 percent bottom cleaning and painting.

4.01.3.23. Maintain the vessel in drydock a sufficient length of time to accomplish all drydock work.

4.01.3.24. Submit a report to the PE/VDOT Supervisor and/or WCS prior to undocking, certifying that Contractor work the work items requiring the vessel to be in drydock including welding on interior surfaces of underwater hull is in fact complete. CONDITION REPORT

4.01.3.25. Undock/Refloat the vessel at a date and time mutually agreed upon by the PE/VDOT

Supervisor and/or WCS and Contractor.

4.01.3.26. Immediately after hull penetrations are submerged but before the vessel lifts off of the blocks, stop flooding the drydock. Accomplish a watertight integrity check of

Contractor work affecting water tightness of the hull or hull penetration below the water level in company with the PE/VDOT Supervisor and/or WCS. Continue flooding of the dock when directed by the PE/VDOT Supervisor and/or WCS. CHECK POINT

4.01.3.27. Routine dry docking and undocking shall not be scheduled on a long weekend associated with Federal Holidays, i.e.: King’s Birthday, Washington’s Birthday, Memorial

Day, Fourth of July, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, Christmas

Day, and New Year’s Day. If the Contractor elects to dry dock or undock the vessel on any other weekend, a request shall be submitted to the supervisor at least three (3) working days in advance in writing.

4.01.3.28. Contractor and Ship Surveyor Checkpoints:

4.01.3.28.1. Inspect blocking of vessel to ensure sea chests, overboard discharges, keel cooler cavities or other areas that must be inspected are not blocked. CHECK POINT

4.01.3.28.2. Witness drydocking of vessel. The PE/VDOT Supervisor and/or WCS must be present during the drydocking operation and undocking/refloating (fleeting) of the vessel. CHECK POINT

4.01.3.28.3. Prior to undocking vessel, Contractor shall perform an inspection to ensure that all wooden plugs, blanks, and protective coverings have been removed from the vessel.

Upon completion of inspection, Contractor shall submit a written report to verify removal of above listed items to the PE/VDOT Supervisor and/or WCS a minimum of one (1) hour prior to undocking vessel. CONDITION REPORT / CHECK POINT

4.01.3.28.4. The PE/VDOT Supervisor and/or WCS will witness shifting on the blocks. CHECK

BID ITEM 4.01.00 NIGP 9595101000

5.01.00. UNDERWATER HULL PRESERVATION

5.02.00. FREEBOARD AND BULWARKS PRESERVATION

5.03.00. CAR DECK PRESERVATION

5.04.00. ISAND FULL APPLICATION OF COATINGS

5.05.00. ENGINE ROOM / BILGE PRESERVATION

5.06.00. VOID BILGE PRESERVATION

5.07.00 NON-SKID INTERNAL HULL PLATE

5 - UNDERWATER AND TOPSIDE PAINTING (INDEX PAGE)

5.01.1.0. SCOPE:

5.01.1.1. Contractor shall procure and provide all services, skilled labor, facilities, tools, materials, rigging, staging and machines and, under the direction of a Manufacturer’s Technical

Marine Coating Representative, the Contractor shall, as required, power wash, properly prepare and coat the exterior underwater hull areas in the manner described. Any painted markings, lettering, or numbering shall be restored to original condition, position and color.

5.01.2.0. REFERENCES:

5.01.2.1. ATTACHMENT YY - VDOT Marine Paint Standards for Preservation

5.01.2.2. Paint/Coating Technical Representative and PE/VDOT Supervisor and/or WCS

Approved Specifications

5.01.2.3. Manufacturers Product Data Sheet

5.01.2.4. ATTACHMENT MM - 1-012-05-63 CE2298-79_PAINTING SCHEDULE (D) / Original

Construction

5.01.3.0. REQUIREMENTS:

5.01.3.1. Contractor shall adhere to all the conditions of Item 2.01.00, General Requirements, Item 3.01.00, Contractors' Responsibilities, and reference 5.01.2.0.

5.01.3.2. Contractor shall obtain the services of a qualified coating inspector in accordance with

Reference 5.01.2.1 Para. 3.5. (Page 5). All paint preparations and applications shall be in accordance with the Paint/Coating Technical Representative Specifications and Manufacturer's

Product Data Sheet.

5.01.3.3. The Contractor shall bid 5.01.00 as power wash, repair up to 400 square-feet of damaged coating, sweep blast the remaining underwater coatings, applying two coats of marine epoxy, apply two coats of anti-fouling. If the final scope of work is less than described above, the Contractor shall credit back to the State on this contract the balance of any unused funds.

5.01.3.4. Manufacturer’s Technical Marine Coating Representative to provide the Contractor, PE/VDOT Supervisor and/or WCS a written specification with the following information, surface preparation, materials, product numbers, color, min/max wet mil thickness, min/max dry mil thickness, overcoat times @ 77 degrees F & 50% RH and the number of coats.

5.01.3.5. The Contractor, Manufacturer’s Technical Marine Coating Representative, and

PE/VDOT Supervisor and/or WCS shall inspect the coating after water blasting / cleaning is complete. CHECK POINT

5.01.3.6. Contractor shall clean, prepare and paint underwater areas to include all external hull underwater areas, including those areas behind the keel coolers, and extend into the outlet discharge pipes overboard to the first flange connection or the first fitting connection inboard and coat inside the outlet discharge pipes with paint.

5.01.00 - UNDERWATER HULL PRESERVATION

5.01.3.7. Contractor shall properly prepare and coat the sea chest valve mounting nipples internally up to the first connection inboard. CHECK POINT

5.01.3.8. Contractor shall properly prepare and coat all sea chests' waterside using a 2-coat epoxy paint and two coats of the ATF system. CHECK POINT

5.01.3.9. After preparation, and before applying any coatings, a visual surface inspection is to be made with the PE/VDOT Supervisor and/or WCS and the Paint Tech Representative.

Adequate notice shall be given in the event that this should be done in stages.