Attachment H - Price Quote Form (PQF).xlsx

This is a Price Quote Form (PQF) attachment for the Florida Department of Management Services' Motor Vehicles State Term Contract (ITB No. 25-25100000-ITB), establishing a statewide procurement for new and unused motor vehicles across seven categories including law enforcement vehicles, sedans, minivans, sport utility vehicles, light duty trucks, medium duty trucks, and low-speed motor vehicles. Bidders must complete the PQF to submit pricing for motor vehicles and associated options, with responses due by March 24, 2026, at 2:00 PM Eastern Time via MyFloridaMarketPlace Sourcing Event. The procurement encompasses over 400 vehicle models from major manufacturers, with the Department intending to award up to ten contracts per model within each sub-group based on highest MSRP discounts. The initial contract term is two years with options for up to two additional one-year renewal periods contingent upon satisfactory performance and mutual agreement. In-stock vehicles must be delivered within 14 calendar days (or 30 days if post-delivery installation is required), while out-of-stock vehicles must be delivered within 180 calendar days.

The PQF requires bidders to submit MSRP discounts expressed as percentages to the hundredths decimal place, with all pricing required to include administrative, environmental, preparation, handling, freight, statewide delivery, warranty, and installation costs. Bidders must complete sections for motor vehicle descriptions with current MSRP and discount information, OEM options, non-OEM options, and body transfer or third-party body installations, with separate pricing lines for each category. The form requires matching information from the awarded discount sheet and includes fields for contractor information, requesting customer details, estimated delivery timelines, and lead times. The current contract being replaced (Motor Vehicles Contract No. 25100000-23-STC) reflects an average annual spend of approximately $28 million. Florida-based bidders will receive a preference equal to that granted by other states, or a five percent preference if the lowest bidder's home state does not grant such preference.