ATTACHMENT G - Room Contents Acq Plan Template 9.21.2023.xlsx

This is an Acquisition Plan template document for room contents planning and procurement at a federal facility. The attachment provides a standardized spreadsheet framework for tracking furniture, equipment, and materials required for individual rooms organized by department, functional area, and room type, with columns for documenting quantity requirements, whether items are new or reused, acquisition codes, and special MEP (mechanical, electrical, plumbing) requirements.

The template captures critical procurement data including cost per item and total costs, projected need-by dates (typically tied to building acceptance for VV-category items or contractor schedule for VC items), contracting lead times in days, and projected order dates calculated from vendor lead times. The document instructs contractors to utilize a SharePoint tool for direct data entry rather than manual spreadsheet completion. Each line item requires documentation of acquisition method (with "Full and Open Market" as the default selection shown), PALT (Procurement and Lead Time) vendor lead times, market research completion status, equipment classification, and detailed tracking through procurement phases including SEPG (Systems Engineering Planning Group) and EER (Equipment Evaluation Record) submission numbers, IFCAP transaction data, FORCE acquisition plan numbers, and PO information with final obligation and delivery status. The template emphasizes that all VV or VC items must include cost and projected need-by dates, while equipment items require SME (Subject Matter Expert) designation and must progress through SEPG and EER approval workflows prior to procurement action.