A0001 ATTTACHMENT -RFQ Questions and Answers - New Olreans IOTA.pdf

36C77626Q0177 - Amendment 0001 New Orleans Residential Rehabilitation and Treatment Program (RRTP)

Solicitation Questions & Answers

1. Can the Government confirm that full-time daily onsite attendance is not required for Key Personnel throughout the period of performance, and that onsite presence tied to scheduled meetings, site visits, and milestone-driven activities is acceptable, while still maintaining full FTE dedication to the contract?

Answer: Daily onsite attendance is not required for Key Personnel throughout the period of performance and onsite presence is tied to design meetings and activation related activities as described in the PWS.

However, maintaining full FTE dedication to the contract is at the discretion of the contractor as each offeror shall submit their proposed hours/labor mix to complete the tasks.

2. Can the Government confirm whether the Senior Designer qualification is limited strictly to NCIDQ or CHID certification, or whether equivalent credentials demonstrating healthcare interior design proficiency, such as architectural licensure combined with documented healthcare interior design experience, would be considered acceptable?

Answer: Please reference Key Personnel requirements within the PWS – Section 12. IOTA Senior Designer requirements include National Council for Interior Design Qualification (NCIDQ) Certification or Certified Healthcare Interior Designer (CHID) certification.

3. Does the Government require offerors to identify a named installation and logistics subcontractor at the time of quote submission, or is it acceptable to describe the intended scope and qualifications of that role with a named firm to be secured prior to contract award or within a defined period following award, given that physical installation activities are not anticipated until the activation phase in 2029?

Answer: Please reference RFQ Section E.1(F)(5) – Other Required Submittals – A complete list of all proposed subcontractors, including a description of the tasks each will perform

4. When is the VA/GC’s anticipated Substantial Completion date (or BOD)?

Answer: Anticipated April 2029

5. Ref: Solicitation Section E(F)(2) Technical Submission

a. For the technical and management approach, does the VA only want bidders to describe their approach for PWS sections 16.1, 16.2, and 16.4?

Answer: Yes.

b. For the technical and management approach, the VA does NOT want the bidder to describe their approach to PWS sections 16.3, CONOPS Transition Planning and Project Staffing Planning, 16.5, Acquisition Packages Development, 16.6 Activation Services and Post Occupancy Support, 16.7 Staff Training and Orientation, or 17.1 Warehousing Management? These sections are not included in the instructions Answer: Correct. Offerors shall submit a narrative response to the Performance Work Statement (PWS) that describes the offeror’s approach to executing only the following tasks: 16.1 Comprehensive Project Management Services, 16.2 Comprehensive Interior Design, FF&E and Space Planning Services and 16.4 Acquisition Planning Services.

If the VA does want the bidder to describe their technical and management approach to all of the PWS sections, then we would ask that the page count for the technical submission be increased to 10.

This would be a total of 15 pages with the technical and the 5 pages of betterments.

Answer: Offerors shall submit a narrative response to the Performance Work Statement (PWS) that describes the offeror’s approach to executing only the following tasks: 16.1 Comprehensive Project Management Services, 16.2 Comprehensive Interior Design, FF&E and Space Planning Services and 16.4 Acquisition Planning Services.

6. Has the Lessor for this project been awarded? If so, can you please provide the info?

Answer: Not awarded at this time.

7. In Section 16.1 CPMS, regarding Meeting Facilitation Services, PWS notes "The IOT&A contractor shall participate in design/construction meetings as determined by the COR."

Can the government provide a reasonable estimate of number of or types of meetings in which the IOTA contractor may need to participate, so the IOTA can provide an accurate BOE?

Answer: Approximately 5-6 or more, with some meetings occurring multiple days throughout the week and impromptu meetings should be expected with an activations contract.

8. Are any of the services being relocated from other existing locations?

Answer: NO

9. Will any existing staff or equipment be expected to move into the new facility?

Answer: NO

10. Will the staff relocation and patient move be provided through a separate contract?

Answer: NO

11. The PRCL provided in the solicitation is dated 12 Jul 2024. Is there an updated PRCL for this project that can be provided?

Answer: The PRCL provided with Lease package is dated 12 Jul 2024 - that will be the most current.

12. The PRCL, Attachment P, has a majority of the large kitchen/canteen equipment listed as VV; are these in fact VV or will they be provided by VCS or be VC?

Answer: VV

13. 16.6.1 of the PWS references the Relocation Plan, will any equipment be relocating to the new facility? If so, is there an estimate with regards to the quantity?

Answer: There will be no relocation.

a. Will the IOTA contractor be responsible for relocating any staff?

Answer: NO

14. Will there be any requirement for Day-in-the-Life trainings?

Answer: Reference PWS Deliverable 16.3.2.

15. Is there a limit on how many PIVs the winning team will be allowed to request?

Answer: The limit is based on PIV need, not quantity. Contractor must demonstrate inherent need for PIV and access to government systems.