Attachment C - Site Visit Validation Form.pdf
PDF 109 KB Posted
- Attached to
- LAWN CARE & SNOW REMOVAL - DOCJT
- Solicitation number
- RFB 758 2000000481 4
- Issued by
- Lewis County, Kentucky
About this file
This is a Site Visit Validation Form for Request for Bid (RFB) 758 2000000481 issued by the Department of Criminal Justice Training (DOCJT) located at 4449 Kit Carson Drive, Richmond, Kentucky 40475. The form serves as a mandatory requirement for bid responsiveness and documents that bidders have completed an on-site inspection of the facility where services will be performed. Prospective bidders must contact Garl Lovings at (859) 200-6456 to arrange a site visit. The form requires bidders to tour all areas of the facility mentioned in the solicitation and obtain the signature of an authorized DOCJT representative on this document. The signed form must be submitted with the bid response to be considered for award, and failure to complete the site visit or obtain the required signature will result in automatic disqualification of the bid.
The form explicitly prohibits the disclosure of any pricing information to agency representatives during the site visit, and failure to comply with this restriction renders the bid non-responsive. Bidders are required to inspect the site and verify actual dimensions of areas specified in the solicitation to satisfy themselves regarding general and local conditions that may affect performance costs. The form clarifies that failure to inspect the site cannot be used as grounds for claims after contract award. The document requires signatures and printed names from both the authorized DOCJT representative and the company representative conducting the facility tour, along with the company name and dates of the site visit.
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Text version
Site Visit Validation Form
BIDDERS SHALL RETURN THIS DOCUMENT WITH BID TO BE CONSIDERED FOR AWARD
Contact Garl Lovings to arrange site visit (859) 200-6456.
Only this page of the Solicitation shall be detached from the remainder of the Solicitation Packet and taken to the agency representative for his/her signature. The signed Site Visit Validation Form shall then be submitted with the bidder’s response in order for his/her bid to be considered responsive. Pricing information shall not be made known in any form to agency representatives during the site visit. Failure to comply with this requirement shall render the bid non-responsive.
Bidders are required to inspect the site where services are to be performed and to satisfy themselves as to all general and local conditions that may affect the cost of performance of the contract; to the extent such information is reasonably obtainable. In no event shall a failure to inspect the site constitute grounds for a claim after award of the contract.
After touring the grounds, the vendor shall obtain the signature of the agency representative in the space provided at the bottom of this page and submit it with his/her bid to be considered for award. Failure to tour the grounds and to obtain the required signature shall result in the disqualification of the bid response. It is the bidder’s responsibility to verify the actual size of areas specified in the solicitation.
Site Visit (RFB 758 2000000481) Department of Criminal Justice Training (DOCJT)
4449 Kit Carson Drive Richmond, KY 40475
I verify the above representative has toured all areas of the facility mentioned in this bid and that no pricing information has been provided to me.
Signature of authorized DOCJT Representative (Required) Date
Printed Name (Required)
Company Name (Required)
Signature of Company Representative Touring Area (Required) Date
Printed Name (Required)
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