ATTACHMENT C - Financial Management Reporting Requirements.pdf
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- Attached to
- Space and Earth Science Data Analysis (SESDA V) RFP Federal contract opportunity
- Solicitation number
- 80GSFC21R005
About this file
This document provides financial management reporting requirements for a cost-plus-fixed-fee contract to provide space and earth science data analysis services. The contractor must submit NASA Form 533 reports on a monthly and quarterly basis detailing direct labor hours and costs by labor category and subcontractor. The reports require a breakdown of hours, costs, and variances at the individual task order level as well as cumulatively. The contractor must also provide a narrative explanation for any variances exceeding 10% from the estimated to actual amounts. Reports are due to the NASA Goddard Space Flight Center no later than the 10th day of each month for the prior month and 15th day prior to the start of the quarter. Relevant cost elements to be reported include direct labor hours and costs by on-site and off-site work, subcontractor information, overhead, other direct costs, fee, and total cost.
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Text version
ATTACHMENT C
FINANCIAL MANAGEMENT REPORTING
REQUIREMENTS
RFP 80GSFC21R005
CONTRACT TBD
Contract TBD
Attachment C
(06/2014) 2
FINANCIAL MANAGEMENT REPORTING REQUIREMENTS
Financial Management Reports shall be submitted by the Contractor on the NASA 533 series reports, in accordance with the instructions on the reverse of the forms, NASA
Procedural Requirements NPR 9501.2E entitled "NASA Contractor Financial
Management Reporting,” dated May 27, 2011, and additional instructions issued by the
Contracting Officer.
a. Level of Detail
An individual 533 Report shall be provided for each Task Order at the total Task Order level, in addition to a cumulative 533 Report summarizing all Task Orders issued.
The reports shall contain a breakdown of hours and costs by the elements of cost categories listed in Section d below.
b. Variance Narrative Reporting
In accordance with Section 3.6 of NPR 9501.2E, the Contractor shall include a narrative explanation for variances exceeding plus or minus 10 percent (+/- 10%) between the
Total Direct Labor Hours (prime and subcontractors) and/or Total Estimated Cost amount shown in the prior month and the Actual Total Direct Labor Hours and/or Actual Total
Cost amount shown in the current month for each individual Task Order total contract level. (For example, the Total Estimated Cost amount shown for June in column 8a in the May NF 533M and the Actual June Total Cost amount shown in column 7a in the
June NF 533M.)
Each variance narrative shall explain the: (1) reason for the variance, (2) impact(s) and/or each individual task order, and (3) specific corrective action(s) being taken or to be taken.
c. Distribution
The Contractor shall distribute 533 reports to each addressee indicated in the contract clause entitled, "Financial Management Reporting." The Contractor shall submit an initial report in the NF 533Q format within 30 working days after contract award.
After the initial report, the NF 533M reports shall be distributed not later than the tenth
(10th) working day following the close of the contractors' monthly accounting period.
The 533Q reports shall be distributed not later than the fifteenth (15th) day of the month preceding the quarter being reported.
d. Reporting Requirements
Each individual report shall, at a minimum, provide cost data by the following elements of cost categories:
(06/2014) 3
1. Prime Direct Labor Hours:
Prime Direct Labor Hours - Onsite
Prime Direct Labor Hours – Offsite
Total Prime Direct Labor Hours
2. Subcontractor Direct Labor Hours:
Subcontractor A Direct Labor Hours – Onsite
Subcontractor A Direct Labor Hours – Offsite
Subcontractor B Direct Labor Hours – Onsite
Subcontractor B Direct Labor Hours – Offsite
Subcontractor C Direct Labor Hours – Onsite
Subcontractor C Direct Labor Hours – Offsite
Total and Subcontractor Direct Labor Hours
3. Total Prime, and Subcontractor Direct Labor Hours:
Total Prime, and Subcontractor Hours – Onsite
Total Prime, and Subcontractor Hours – Offsite
Total Prime, and Subcontractor Direct Labor Hours
4. Prime Direct Labor Costs:
Prime Direct Labor Costs – Onsite
Prime Direct Labor Costs – Offsite
Total Prime Direct Labor Costs
5. Prime Overhead Expenses:
Onsite Overhead
Offsite Overhead
Total Prime Overhead
6. Other Direct Costs (ODCs):
a. Subcontracts (list separately, Subcontractor A, B, C, etc.)
b. Equipment/Material
(06/2014) 4
c. Training
d. Travel
e. Other (specify)
Total ODCs
7. Subtotal (Direct Labor, Overhead & ODCs)
8. G&A Expense
9. Total Estimated Cost
10. Fixed Fee
11. Total Cost-Plus-Fixed-Fee (CPFF)
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