Attachment_C_-_ACF_Policy_on_E-Mail_Signatures_and_Tag_Lines.pdf
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- Attached to
- Training and Technical Assistance (TTA) Network Federal contract opportunity
- Solicitation number
- 140D0425R0019
About this file
This document is an internal policy memo from the Administration for Children and Families (ACF) regarding email signature guidelines for federal and contract employees. The policy, effective immediately, mandates a standardized professional email signature format that includes the employee's name, full title, organization (HHS/ACF/OHS), contact information, and mailing address. The policy explicitly prohibits personal expressions, editorial statements, photos, graphics, or tag lines in email signatures to maintain a professional and official communication standard.
The related federal contract opportunity is a Request for Proposal (RFP) for a Training and Technical Assistance (TTA) Network issued by the Department of the Interior's Interior Business Center. The solicitation seeks to establish twelve commercial, Time and Materials (T&M) contracts for Head Start Training and Technical Assistance Offices in each ACF Region. The procurement is a full and open competition with a NAICS code of 541611, with proposals due on 04/08/2025 and anticipated award in July 2025. The contract will have an eleven-month base period and four twelve-month option periods, totaling fifty-nine months of performance.
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Text version
The United States Department of Health and Human Services Administration for Children and Families, Office of Head Start
OHS Regional Training and Technical Assistance Network
Attachment C
ACF Policy on E-Mail Signatures and Tag Lines
From: ACF Information (ACF) Sent: Wednesday, February 08, 2012 8:59 AM To: ACF Information (ACF) Subject: ACF policy on email signatures
To: All ACF Employees
SUBJECT: ACF POLICY ON EMAIL SIGNATURES AND TAG LINES
ACF Information Technology (IT) resources are owned and operated on behalf of the U.S.
Government. Email messages created by employees and contractors – to internal as well as external resources (i.e., the public, outside agencies, partner organizations, etc.) – should not contain a signature block, tag line, or auto reply such as an Out of Office message that is a personal expression in nature.
Effective immediately, all ACF federal and contract employees should include a standard signature block. Employee and contractor work-related e-mails should not contain any personal expressions in the signature block. Such personalization could be perceived to be representations of the agency and, therefore, must be avoided. Appropriate signature block information includes:
• Name
• Full Title
• Organization (HHS/ACF/OHS)
• Phone number(s) and other contact information/instructions
• Mailing Address and e-mail address
• ACF e-mail address (acf.hhs.gov)
• Other official information as directed or approved by an ACF supervisor
E-mail messages sent by an employee or contractor in his/her official capacity should not contain editorial statements, tag lines, photos, personal expressions, or graphics (including wallpaper) within the signature block that are not related to official business.
George H. Sheldon Acting Assistant Secretary Administration for Children and Families U.S. Department of Health and Human Services
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