QA_Am03_0003.xlsx
XLSX spreadsheet 50 KB Posted
- Attached to
- Training and Technical Assistance (TTA) Network Federal contract opportunity
- Solicitation number
- 140D0425R0019
About this file
This document is a comprehensive Questions and Answers (Q&A) file for a Training and Technical Assistance (TTA) Network solicitation issued by the Department of the Interior on behalf of the Office of Head Start (OHS). The solicitation (RFP No. 140D0425R0019) seeks contractors to provide TTA services across twelve ACF Regions through commercial, time-and-materials contracts with an eleven-month base period and four twelve-month option periods. Key details include a proposal due date of April 8, 2025, anticipated award in July 2025, and a total contract duration of fifty-nine months.
The Q&A document covers critical aspects of the solicitation, including staffing requirements, regional variations, proposal submission guidelines, and technical approach clarifications. Significant requirements include separate proposals for each region, specific staffing qualifications (such as Early Childhood Specialists with CLASS TOT certification), and detailed technical and management approach guidelines. Proposers must submit comprehensive technical and pricing volumes, with strict page limitations, and include past performance references. The solicitation is a full and open competition with no small business set-aside, though offerors other than small businesses must submit a subcontracting plan.
View the file
Other files for this federal contract opportunity
Show all 31
On GovTribe
Work with this file on GovTribe
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Questions
| Question # | Document Ref. | Page | Section | Question | Government Response | Region Referenced |
| 1 | Ammendment_0001_-_RFP_140D0425R0019_-_TTA | 4 | C.1 | To be considered for multiple regions, can a vendor submit one response to be considered for multiple regions? Or should a vendor submit a response for each region? | Vendors need to send a separate proposal for each region. | All Regions |
| 2 | SOW | 5 to 14 | C.3.1 and C.3.2 | Task 1 lists all tasks by labor category, all of which map to all of the labor categories listed in the pricing spreadsheet. Task 2 does not refer to any labor categories. Which personnel are expected to perform all of work associated with Task 2? | Please refer back to C.3.1 Task 1. Responsibilities for Task 2 are captured within Task 1 Labor Categories. | All Regions |
| 3 | SOW | 5 to 14 | C.3 | What platforms and tools are currently being used to support reporting, tracking, and analyzing the current TTA services? | See the answer to #4 for a description of the Hub. Also review the Deliverables Schedule for a list of tools used to support reporting, tracking and analyzing TTA Services. | All Regions |
| 4 | SOW | 5 to 14 | C.3 | Is the OHS owned system the current Learning Management System? If no, what Learning Management System is currently being used? Is it a single Learning Management System or are there multiple? | The OHS developed and owned system is called the Hub. It is a centralized data system for OHS-funded training and technical activities and is designed to help OHS make data-informed decisions. | All Regions |
| 5 | Amendment_0001_-_RFP_140D0425R0019_-_TTA_FY25_Recompete_(03_10_2025)_0001.pdf | 10 | C.3.2.4 | List of approved COTS tools: Subtask 4 – Use of Data and Data Collection Systems states, “The Contractor will use OHS-owned, licensed, or approved data collection tools and ACF approved COTS software to plan, report, and analyze TTA services to identify trends, emerging issues and needs as identified by the Government. Prior to requesting any software, the Contractor will work with ACF Tech staff and/or the COR to determine if the software is on the ACF approved software list; if the software should be added to approved software list and/or determine if the software does not meet requirements for approved software.” |
| Can the Government provide a list of approved COTS tools to assist bidders in developing proposal solutions in line with OHS security requirements? Knowing which tools are approved gives the incumbent contractor an advantage with the procurement. | The list of approved COTS tools are provided in response to this request. | All Regions | |||||
| 6 | RFP_140D0425R0019_-_TTA_FY25_Recompete_(Issued_03_07_2025) | 10 | C.3.2: Subtask 2- Transition-In Plan | Will the Government please provide the Intake Request Form as an Attachment? | No. The intake request form is not provided as an attachment. It's an online form that is provided as GFI after contract award by an ACF Tech representative and/or COR. | All Regions | |
| 7 | RFP_140D0425R0019_-_TTA_FY25_Recompete_(Issued_03_07_2025) | 14 | C.3.2: Subtask 18- Transition-Out Plan | Will the Government please provide the ACF Contractor Employee Separation Checklist as an Attachment? | The Government will provide the ACF Contractor Employee Separation Checklist as part of GFI after contract award. | All Regions | |
| 8 | RFP | 16 | C.4.1 | Will the government consider allowing candidates with experience and knowledge of CLASS to become CLASS TOT certified within three months of hire to meet the Early Childhood Specialist requirement of having at least one ECS who is CLASS TOT certified? | |||
| Worded differently in a duplicate doc: (In order to meet the Early Childhood Specialist requirement of having at least one ECS who is CLASS TOT certified, will the government consider allowing candidates with experience and knowledge of CLASS to become CLASS TOT certified post-hire?) | The government continues to require that at least one Early Childhood Specialist be CLASS TOT certified prior to award. | All Regions | |||||
| 9 | RFP_140D0425R0019_-_TTA_FY25_Recompete_(Issued_03_07_2025) | 17 | C.4.1: Constraints Surrounding Staff Requirements | Under NOTE for the ECS, it refers to there needing to be at lease one CES that must possess: "Infant Toddler". Will the Government please clarify if this is experience, a degree, a certification, etc.? | Per the requirements included in Section C.4.1, the Infant Toddler Early Childhood Specialist must have a minimum of a BA or BS degree from an accredited university or college with coursework specific to infants and toddlers. The Infant Toddler Specialists must also have experience with children that age. | All Regions | |
| 10 | RFP_140D0425R0019_-_TTA_FY25_Recompete_(Issued_03_07_2025) | 17 | C.4.1: Constraints Surrounding Staff Requirements | Will the government please clarify what "primary mental health" means regarding the NOTE for if there is a 2nd Health Specialist? Does this mean as a MH clinician, a MH Specialist in Head Start, etc.? | Primary mental health focuses on early diagnosis, intervention and prevention of mental health issues within the context of general healthcare. | All Regions | |
| 11 | C.4.2 Constraints Surrounding Staff by Region | 17 | C.4.2 Constraints Surrounding Staff by Region | Will the Government provide locations for each labor category across all regions, similar to Region 2? | Section C.4, states that unless otherwise specified all positions will work out of a home office with, as stated in C.5, a preference for that home office being located within the region. Not all regions chose to add more specific requirments. However, some regions do require staff be available to attend meetings at the RO on a regular basis. | All Regions | |
| 12 | RFP | 17 | Section C.3.4.1, Constraints Surrounding Staff Requirements | The RFP states that a second Health Specialist may be a mental health specialist and must have three years' experience in "primary mental health." |
| Will the Government clarify the definition of "primary mental health"? | Primary mental health focuses on early diagnosis, intervention and prevention of mental health issues within the context of general healthcare. | All Regions | |||||
| 13 | RFP | 24 | C.4.2 | Will the government please confirm that there is no location requirement for the Region 7 Systems Specialist? | The government confirms that there is no location requirment for the Systems Specialist | Region 7 | |
| 14 | Amendment 0001 RFP | 24 | C.4.2 Constraints Surrounding Staff by Region | The Region VIII table states the number of Grantee Specialists is 5 and Regional GS Manager is 0. Can the government confirm this number for Regional GS Manager is correct? | The government confirms there is not a Regional Grantee Specialist Manger in Region VIII. As stated in Section C.3.1, in the absence of a Regional Grantee Specialist Manager the Regional Training and Technical Assistance Coordinator assumes all responsibilities under that position. | Region 8 | |
| 15 | Amendment 0001 RFP | 24 | C.4.2 Constraints Surrounding Staff by Region | The Region VIII table states that "one [health specialist] must have mental health experience and IEMHC credential within one year of hire." Will the IECMH-E endorsement qualify as an alternative to the consultation credential? | The government will accept the IEMHC-E endorsement as an alternative to the consultation credential | Region 8 | |
| 16 | RFP | 26 | Section C.4.2, Constraints Surrounding Staff by Region | The table indicates that R11 requires 9 Grantee Specialists and 11 EC Specialists. Will the Government consider amending the requirement to reflect 10 Grantee Specialists and 10 EC Specialists ? | The government will not change the requirement for 9 Grantee Specialists and 11 Early Childhood Specialists. | Region 11 | |
| 17 | Amendment_0001_-_RFP_140D0425R0019_-_TTA_FY25_Recompete_(03_10_2025)_0001.pdf | 28 | C.4.3 | Confirmation of Prohibition against Custom Software: PWS Section 4.3 Constraints Regarding the Creation of Websites, IT Systems and Databases states, “The development and creation of websites, social media presence, mobile applications, IT systems and databases are not permitted under the contract and the vendor should not propose any IT solutions.” |
Can the Government confirm that this prohibition applies to custom software solutions and not COTS tools
| The government is confirming that the Prohibition against Custom Software does not apply to COTS tools. | All Regions | |||||
| 18 | Ammendment_0001_-_RFP_140D0425R0019_-_TTA | 29 | C.6 | For the TTA staff that will be co-housed, can the government share if there may be any impact to staff requirements based on the administration’s goal to reduce the number of federal properties? | At this time the government is not able to forecast co-housing arrangements. | All Regions |
| 19 | SOW | 29 | C.7 1) b. | Access (Physical or Logical) to GFI would require access that is contingent upon positive adjudication of background check. Will that adjudication be performed by the contract in form of self-certified or does that require specific investigations and paperwork? | The adjudication will follow the federal process and requirements. The COR for each region will provide direction on the process after award. | All Regions |
| 20 | SOW | 29 | C.7 1) b. | Which forms would contractor be required to submit in order to be granted access to GFI? | The forms required to grant access to GFI will be provided following award. | All Regions |
| 21 | Amendment_0001_-_RFP_140D0425R0019_-_TTA_FY25_Recompete_(03_10_2025)_0001.pdf | 32 | C.7 | Security Requirements: The PWS states, “All Contractor (and/or any subcontractor) employees must obtain a background investigation commensurate with their position sensitivity designation that complies with Parts 1400 and 731 of Title 5, Code of Federal Regulations (CFR). The following position sensitivity designation levels apply to this solicitation/contract: Tier 2 Non-sensitive Public Trust (Moderate Risk) |
1) How long does it take on the current contract to receive a favorable adjudication for a Tier 2 Non-sensitive Public Trust?
| 2) | If the process takes longer than the allotted 60-day Transition-in period, will the Government grant a waiver for incoming new employees? | It typically takes 4-8 weeks for favorable adjudication. No waiver will be granted for incoming new employees. | All Regions | ||
| 22 | Amendment_0001_-_RFP_140D0425R0019_-_TTA_FY25_Recompete_(03_10_2025)_0001.pdf | 32 | C.7 | Role-based Training. All Contractor (and/or any subcontractor) employees with significant security responsibilities (as determined by the program manager) must complete role-based training annually commensurate with their role and responsibilities in accordance with HHS policy and the HHS Role-Based Training (RBT) of Personnel with Significant Security Responsibilities Memorandum. |
| Can the Government confirm that the Program Manager mentioned in this paragraph is the Government program manager? | The government confirms the requirement refers to the Government manager. | All Regions | |||||
| 23 | Solicitation/Contract/Order for Commercial Items | 40 | F.1 Period of Performance | Please confirm the 11 months of the base year begin July 1, 2025 and end May 31, 2026 (rather than August 1-June 30). | The Period of Performance will be July 1 to June 30 of each year. The RFP has been updated to reflect the correct PoP. | All Regions | |
| 24 | RFP_140D0425R0019_-_TTA_FY25_Recompete_(Issued_03_07_2025) | 40 | F.1: Period of Performance | The periods of performance has changed from 7/1-6/30 to 6/1-5/31; however, the 6 months extension is only for 5 months based on the 6/1/30-11/30/31 information provided. Will the Government please clarify if it is 5 months versus 6 months? We recognize that it is an option and not part of the proposal submission. | The 6-month extension can be exercised at any point during the life of the contract, and would run from July 1 to December 31. The RFP has been updated to reflect the correct information. | All Regions | |
| 25 | RFP | 40 | Section F1 - Period of Performance | A six month extension is noted in the RFP (section F1 under period of performance) but this is not accounted for in the pricing worksheet. Should we add the six months (June 1, 2030 - November 31, 2030) to the current pricing worksheet and populate accordingly? Or will this be determined by the government? | The Government will calculate the 52.217-8 Extension pricing for the purposes of evaluation by prorating the most expensive option period to 6 months. | All Regions | |
| 26 | RFP | 40 | Section F1 - Period of Performance | A six month extension is noted in the RFP (section F1 under period of performance). The period of performance is listed as June 1, 2030 - November 30, 2031. Should this read June 1, 2030-November 30, 2030? | The Period of Performance information has been updated in the RFP. | All Regions | |
| 27 | RFP | 47 | G.5.1 Key Personnel Designation | Since the Administrative Assistant is not identified as a Key Personnel, are resumes, transcripts, copies of degrees, and letters of commitment required for | |||
| the Administrative Assistants? | Resumes, transcripts, copies of degree and letters of commitment are not required for the Administrative Assistant position. | All Regions | |||||
| 28 | Amendment 0001 RFP | 64 | Section J – List of Attachments | Section J lists a 508 Assessment Template, however there is no guidance regarding if this template should be completed and submitted with the proposal response. Is the 508 Assessment Template supposed to be completed post award? | The Section 508 Assessment Template has been removed from the RFP Attachment list. Offerors are still required ensure all deliverables are compliant with Section 508 requirements included in Section H of the solicitation. | All Regions | |
| 29 | Amendment_0001_-_RFP_140D0425R0019_-_TTA_FY25_Recompete_(03_10_2025)_0001.pdf | 73 | Section L | Labor Categories. The Proposal General Instructions state “Only labor positions/categories addressed in the statement of work shall be included in the offeror’s proposal.” Will OHS allow bidders to mention non-billed corporate positions who will support contractor staff? Is OHS amenable to bidders proposing a corporate Program Manager? | OHS will not allow proposals to include a corporate position who will support contract staff or propose a corporate Program Manager. | All Regions | |
| 30 | Amendment_0001_-_RFP_140D0425R0019_-_TTA_FY25_Recompete_(03_10_2025)_0001 | 75 | Section L - Instructions, Conditions, and Notices to Offerors | ||||
| Proposal Contents; Volume 1: Techincal and Management Proposal | Does the 50-page limit per region apply to the entire proposal, including Volumes I, II, III, and IV, or does the 50-page limit apply to Volume I -Technical Proposal only? | See amended RFP | All regions | ||||
| 31 | Amendment_0001_-_RFP_140D0425R0019_-_TTA_FY25_Recompete_(03_10_2025)_0001.pdf | 75 | Section L | Page Limit. Volume 1: Technical and Management Proposal states, “The offeror’s proposal shall be in the form prescribed by this solicitation, to include a 50-page limit per region. Appendices including resumes and transcripts are not included in the 50-page limit.” Will the Government also exclude the cover page, table of contents, and acronym list from the 50-page limit to the technical proposal? | See amended RFP | All regions | |
| 32 | RFP_140D0425R0019_-_TTA_FY25_Recompete_(Issued_03_07_2025) | 75 | L.2.4 Deadline for Receiving Proposals | Is there a file size restriction for the email submission? If so, can Offerors submit their package in more than one email? | Yes, there is a file size limitation of 30 MB. If your package exceeds 10MB, please send in multiple emails and ensure the subject line include "Email X of X" | All Regions | |
| 33 | RFP | 75 | Section L.2.4, Deadline for Receiving Proposals | What is the file size limit for submitting to the Government via email? | Yes, there is a file size limitation of 30 MB. If your package exceeds 10MB, please send in multiple emails and ensure the subject line include "Email X of X" | All Regions | |
| 34 | RFP | 75 | L.2.4 Deadline for Receiving Proposals | What is the file size limit of your emails/servers? Is there a maximum allowable per email? | Yes, there is a file size limitation of 30 MB. If your package exceeds 10MB, please send in multiple emails and ensure the subject line include "Email X of X" | All Regions | |
| 35 | Solicitation/Contract/Order for Commercial Items | 76 | L.2.4. | Please confirm the preferred font size and line spacing for the proposal narrative. We are considering using 12pt Times New Roman for the main text, 10pt for charts and footnotes, and single line spacing. | See amended RFP | All Regions | |
| 36 | RFP | 76 | L.2.4 | Is there a page limit for the resumes? | Resumes shall be no longer than 3 pages. | All Regions | |
| 37 | RFP | 76 | L.2.4 | May offerors provide additional materials and information in the Volume 1 Technical Appendices (in addition to the required resumes, letters of commitment, and transcripts)? | Any additional information provided beyond what is required will not be evaluated or considered for award. | All Regions | |
| 38 | RFP | 76 | L.2.4 | Will the government please confirm the font size to be used in the proposal (e.g., 12 pt. font for text, 10 pt. for graphics and tables)? | See amended RFP | All Regions | |
| 39 | RFP | 76 | L.2.4 | Will the government please confirm that there is no page limit to appendices? | See amended RFP | All Regions | |
| 40 | RFP_140D0425R0019_-_TTA_FY25_Recompete_(Issued_03_07_2025) | 76 | L.2.4 Proposal Contents | Can the government please confirm that our email submission should contain five separate files (Cover Sheet and Volumes 1-4)? | Yes, please submit your separate volumes as their own file. | All Regions | |
| 41 | RFP_140D0425R0019_-_TTA_FY25_Recompete_(Issued_03_07_2025) | 76 | L.2.4 Cover Sheet | The Cover Sheet requirements state "...The cover sheet shall also indicate the offerors classification of their proposal by Region, Type, and State(s)." Can the government please provide clarity on what 'Type' is referring to? | See amended RFP | All Regions | |
| 42 | RFP_140D0425R0019_-_TTA_FY25_Recompete_(Issued_03_07_2025) | 76 | L.2.4 Proposal Contents | Can the government please clarify which volume the completed signed SF 1449 and subsequent signed Amendments belong in? | Please include the SF-1449 and subsequent SF-30s with your Cover Sheet | All Regions | |
| 43 | RFP_140D0425R0019_-_TTA_FY25_Recompete_(Issued_03_07_2025) | 76 | L.2.4 Volume 1: Technical and Management Proposal | We kindly request the government increase the 50 page technical limitation to allow Offerors to fully address each requirement due to the complex nature of this work. | The 50 page limit will not be increased. | All Regions | |
| 44 | RFP | 76 | Proposal Contents, Volume 1: Technical and Management Proposal | Will the Government please confirm that Letters of Commitment can go into an Appendix and excluded from the 50-page limit? | Yes Letters of Commitment can go into an Appendix and be excluded from the 50-page limit. The 50-page limit does not include resumes, transcripts or Letters of Committment as those will go in the Appendices. | All Regions | |
| 45 | RFP | 76 | Proposal Contents, Cover Sheet | Will the Government please confirm that the "Cover Sheet" is the "Transmittal Letter"? | See amended RFP | All Regions | |
| 46 | RFP | 76 | Volume 1: Technical and Management Proposal | Please confirm that any works cited/references can be included as an appendix outside of the 50-page limit. | Additional work and references can be included in an appendix and will not be counted as part of the 50-page limit. | All Regions | |
| 47 | RFP | 76 | Volume 1: Technical and Management Proposal | Would the Government consider designating a font size/style for the Text, such as Calibri 11 and a smaller font size for tables and graphics, such as 10 point for tables, and a legible font for graphics and figures | See amended RFP | All Regions | |
| 48 | RFP | 76 | Volume 1: Technical and Management Proposal | The RFP states, "Proposals shall concisely communicate all assumptions .... " Would the Government please clarify what kinds of assumptions it seeks in the technical/ management proposal (as opposed to the price proposal)? | If the Offerors have made assumptions that may impact the performance of the requirement, please include them in Volume I, for the Government's review. | All Regions | |
| 49 | Solicitation/Contract/Order for Commercial Items | 77 | L.2.4. | RFP Text: "Proposals shall contain complete job descriptions." Can the job descriptions be included in the Appendix (which does not have page limits), or should they be embedded in the Staffing Plan and Key Personnel section (which would make them part of the 50 page limit main narrative)? | Personnel requirements in Sections C.3.1 and C.4.2 function as job description for the various positions. Therefore the job descriptions referenced in Section L.2.4 are not required. | All Regions | |
| 50 | Solicitation/Contract/Order for Commercial Items | 77 | L.2.4. | Regarding Staff Letters of Commitment, are electronic signatures acceptable, or are wet signatures required? | Digital Signatures such as DocuSign are acceptable | All Regions | |
| 51 | Amendment 0001 RFP | 77 | Volume 3 Past Performance | Given the reduction in workforce within the government, identifying individuals to complete PPQs may be a challenge. Are CPARS acceptable to be used for past performance in lieu of past performance questionaires? | In the event you cannot locate a POC to prepare a PPQ, a copy of CPARS for the specific project may be used. | All Regions | |
| 52 | Amendment 0001 RFP | 77 | Volume 3 Past Performance | Is a Government employee who has been subject to a Reduction in Force (RIF) (in this case the COR) still permitted to provide a PPQ response? | The person submitting the PPQ must be a current employee. The current COR, in consultation with the previous COR, could submit the PPQ on their behalf. | All Regions | |
| 53 | Amendment 0001 RFP | 77 | Volume 2: Price Proposal | May offerors propose a labor category mix that is different from the pricing template as well as LOE that is different from the pricing template? | No, the labor mix is set. | All Regions | |
| 54 | RFP | 77 | L.2.4 | The proposal is due at a time when many colleges and universities are on break. Will the government please consider extending the timeline to submit college transcipts for proposed candidates? | The timeline for submitting transcripts for the candidates will not be extended. | All Regions | |
| 55 | RFP_140D0425R0019_-_TTA_FY25_Recompete_(Issued_03_07_2025) | 77 | L.2.4 Volume 1: Technical and Management Proposal; Staffing Plan and Key Personnel Section | Due to the limited page count, redundancy of the descriptions found in C.3.1 and C.4.1, and expansive nature of the job descriptions for up to nine labor categories, we kindly ask that the detailed job descriptions required in the 'Staffing Plan and Key Personnel Section' not count against the 50 page limitation. This will allow us to adequately address other subfactors in the detail required. | Personnel requirements in Sections C.3.1 and C.4.2 function as job description for the various positions. Therefore the job descriptions referenced in Section L.2.4 are not required. | All Regions | |
| 56 | RFP | 77 | The Staffing Plan and Key Personnel | Proposals shall contain complete job descriptions covering all positions proposed for this effort and identify personnel proposed to fill these positions. Given the specifics provided in the RFP for each position, are full job descriptions required? Can the government please provide what other elements are to be provided beyod the role and qualifications given in the RFP. | Personnel requirements in Sections C.3.1 and C.4.2 function as job description for the various positions. Therefore the job descriptions referenced in Section L.2.4 are not required. | All Regions | |
| 57 | RFP | 77 | Staffing Plan and Key Personnel Section | The RFP requires that complete job descriptions covering all positions proposed for this effort be included in the Personnel Qualifications section. Given the limited number of pages permitted for this proposal (50 pages), would the government confirm job descriptions may be placed in the attachments with the resumes, transcipts, and letters of commitment, outside of the 50-page limit? | Personnel requirements in Sections C.3.1 and C.4.2 function as job description for the various positions. Therefore the job descriptions referenced in Section L.2.4 are not required. | All Regions | |
| 58 | RFP | 77 | The Staffing Plan and Key Personnel | Is it acceptable to send transcripts from the highest level of education assuming it meets the criteria. Please confirm that this transcript requirement applies to all key personnel and not just the ECSs? | Transcripts are required for all key personnel. It is acceptable to provide only the transcript for the highest degree awarded if that degree meets the criteria. | All Regions | |
| 59 | RFP | 77 | Staffing Plan and Key Personnel Section | Please confirm if the transcript is specific about the type of degree awarded and the date of award, a copy of the diploma is not required. | Yes, that is correct. | All Regions | |
| 60 | Solicitation/Contract/Order for Commercial Items | 78 | Volume 2: Price Proposal | On page 64, AQD Custom Provision - Evaluation of Options Provision (March 2022) par.1 says: “To account for the possible use of the additional six-month option period(s) permitted under 52.217-8, the Government will take the price for the final (or highest priced) option period, prorated to a six-month value, and add it to the sum of the base plus all option periods. The agency's price evaluation AQD on will mathematically document the calculation of adding the six months of services for the option to extend services to the contract price in the award summary." However, on Page 78, Volume 2: Price Proposal is stated: "The Offeror shall provide pricing for each performance period, including the additional 6-month option period identified in Section F.1 of the RFP." How should Offerers provide pricing for the additional 6-month option period? | The Government will evaluate the 52.217-8 Extension as stated in the provision. RFP has been updated to reflect this. | All Regions | |
| 61 | Solicitation/Contract/Order for Commercial Items | 78 | Volume 4: Additional Proposal Documentation, Subcontracting Plan | The model subcontracting plan link provided on page 78 is not linking to the actual form. Will a corrected link be provided? | The Subcontracting Plan template is included as Attachment K in the amendment. | All Regions | |
| 62 | Attachment_G_-_Past_Performance_Questionnaire | 78 | Volume 3, Past Performance | Will an editable version of Attachment G, PPQ be provided for references to complete? | An updated fillable version of Attachment G is included in the amendment. | All Regions | |
| 63 | RFP | 78 | Volume 2: Price Proposal | Please confirm that the Price Proposal can be submitted/composed as 2 parts: (1) offerors assumptions in a Microsoft Word/PDF document, and (2) the completed Microsoft Excel Pricing Worksheet included with the solicitation. | Yes | All Regions | |
| 64 | RFP | 78 | Volume 3: Past Performance | The RFP states that a maximum of three (3) past performance references shall be submitted for contracts the Offeror has been performing within the past 36 months. Will the Government accept references from cooperative agreements and grants, in addition to contracts? | References from past work with contracts are preferred but references with cooperative agreements and grants will be accepted. | All Regions | |
| 65 | RFP | 78 | Volume 4: Additional Proposal Documentation | The model Subcontracting Plan link is invalid. Would the Government please provide a correct link or provide a copy of the model plan? | The Subcontracting Plan template is included as Attachment K in the amendment. | All Regions | |
| 66 | RFP_140D0425R0019_-_TTA_FY25_Recompete_(Issued_03_07_2025) | 79 | L.2.4 Volume 4: Additional Proposal Documentation; Representations and Certifications | Will the Government please provide a Microsoft Word version of the reps/certs that need to be completed so that offerors can complete and submit? The current PDF version is not easily manipulated. | The Representations and Certifications in Section K can be pulled from www.acquisition.gov , FAR Provisions 52.204-8 and 52.204-24. | All Regions | |
| 67 | Amendment_0001_-_RFP_140D0425R0019_-_TTA_FY25_Recompete_(03_10_2025)_0001.pdf | 80 | Section L | Proposal Evaluation. The evaluation criteria states, “ The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors, in descending level of importance, shall be used to evaluate offers: |
| • | Factor 1: Technical and Management Approach |
| o | Subfactor 1A: Staffing and Key Personnel |
| o | Subfactor 1B: Technical Approach |
| o | Subfactor 1C: Quality Control |
| • | Factor 2: Past Performance |
| • | Factor 3: Small Business Subcontracting |
| • | Factor 4: Price |
| Are subfactors within Factor 1 equal or ordered in descending level of importance? | The subfactors in Factor 1 are of equal importance. | All Regions | |
| 68 | RFP | • 76 |
• 5-9 Proposal Contents • The RFP Instructions state, "Proposals shall contain complete job descriptions covering all positions proposed for this effort and identify personnel proposed to fill these positions."
• Given that the SOW, Sections C.3.1, C.4.1, and C.4.2 provide the job descriptions for each position, will the Government please delete that requirement?
| If not, will the Government confirm that job descriptions can be in an Appendix and excluded from the 50-page limit? | Personnel requirements in Sections C.3.1 and C.4.2 function as job description for the various positions. Therefore the job descriptions referenced in Section L.2.4 are not required. | All Regions | |
| 69 | RFP | • 78 |
• 83 • Addendum to FAR 52.212-1, Instructions, Volume 3: Past Performance
| • FAR 52.212-2 Evaluation, Factor 2: Past Performance | Will the Government please confirm that Volume 3 contains only a reference sheet (i.e., Name, Title, Project Name/Project Number, Contact Information) with the PPQ POC information? | Yes, this is in the event we do not receive the PPQ we can reach out to the POC. | All Regions | ||
| 70 | RFP | 21, 22 | Section C.4.2, Constraints Surrounding Staff by Region | The table indicates that the Region 4 Grantee Specialists, EC Specialists and Health Specialists "must" be fluently bilingual and then states "preferred". |
| Is bilingual fluency preferred or required? | Where bilingual fluency is referenced, it is required. | Region 4 | |||||
| 71 | Attachment_F_-_508_Assessment_Template | All | All | Can the government please confirm that Offerors are not required to complete Attachment F 508 Assessment Template with their proposal package? | The Section 508 Assessment Template has been removed from the RFP Attachment list. Offerors are still required ensure all deliverables are compliant with Section 508 requirements included in Section H of the solicitation. | All Regions | |
| 72 | Attachment_G_-_Past_Performance_Questionnaire | All | All | To minimize the administrative burden on our PPQ POCs, can a single PPQ be sent for multiple regions? For example, instead of having our PPQ POC submit their completed PPQ four different times if we are submitting proposals for four different regions, they could just submit it once and state in their email submission which regions they are going towards. | That is acceptable, they must clearly state the Regions it applies to. | All Regions | |
| 73 | Attachment E: Wage Determinations | All | Placeholder | The Attachment E: Wage Determination document provided with the RFP is blank. |
| Will the Government please provide Wage Determinations for each Region? | Yes, they are included in this amendment | All Regions | ||||
| 74 | Solicitation/Contract/Order for Commercial Items | Attachment I | Instructions | The instructions for Attachment I state that "Offerors may propose different levels of effort..." Does this mean that offerors can propose different hours in the LOE column of the pricing spreadsheet to coincide with their internal leave policies and holidays? | Offerors may adjust the FTE total hours to match their internal leave and holidays, however this information shall be included in their Price Assumptions. Offerors shall take note of the Federal Holidays listed in the solicitation when considering this adjustment. |
| The Government warns Offerors against using this as a means to artificially lower their pricing. Modifications to add hours in the future will not be honored. | All Regions | ||||||
| 75 | Attachment_I_-_Pricing_Worksheet_(2025).xlsx | N/A | N/A | Pricing Worksheet: The Number of hours for the GS Manager for Option Year 2, Option Period 3 and Option Period 4 totals 1920 which equates to 1 FTE however the number of KP# indicates 2. Should the LOE be 3,840? | See amended RFP | Region 4 | |
| 76 | Attachment_G_Past_Performance_Questionnaire.pdf | N/A | N/A | Attachment G – Past Performance Questionnaire: Will the Government allow clients to add pages to the PPQ to fully expound upon the contract effort description? This is important as relevancy is a key evaluation criterion for the Past Performance factor. | Yes | All Regions | |
| 77 | Attachment_I_-_Pricing_Worksheet_(2025).xlsx | N/A | N/A | Pricing Worksheet: The Number of hours for the GS Manager for Option Year 2, Option Period 3 and Option Period 4 totals 1920 which equates to 1 FTE however the number of KP# indicates 2. Should the LOE be 3,840? | See amended RFP | Region 5 | |
| 78 | General | N/A | N/A | Are there any subcontractor limitations we should be aware of? | The only limitation is subcontractors cannot be current grantees. | All Regions | |
| 79 | General | N/A | N/A | With recent administration executive orders and changes to government funded programs, is funding at risk for OHS TTA and this specific solicitation? | The government has no knowledge that funding for OHS TTA is at risk. | All Regions | |
| 80 | Attachment F: 508 assessment | N/A | Attachment F | Is it a requirement for offerors to complete the 508 assessment template or has that been provided for information purposes? | The Section 508 Assessment Template has been removed from the RFP Attachment list. Offerors are still required ensure all deliverables are compliant with Section 508 requirements included in Section H of the solicitation. | All Regions | |
| 81 | Attachment H: Disclosure of Lobbying Activities | N/A | Attachment H | Please confirm that Attachment H - Disclosure of Lobbying Activities need only be submitted if the offeror has engaged in these activities. | Correct, however, please include a statement to that effect in your Cover Letter | All Regions | |
| 82 | Attachment I Pricing Worksheet - OHS TTA | All ( in document Ref. column it referenced Region 2 for this question) | Can the Government clarify the reason for the decrease in cost for Travel, Consultants in Option Period 2? | The decrease in Region II Travel and Consultants costs in Option Period 2 is due to Disaster Recovery funding expiring on September 30, 2027. Funding to support Head Start programs in Puerto Rico in recovery from Hurricanes Fiona and Ian will not be available after that date. In addition, funding will not be available for the Region II Disaster Recovery EC Specialist and Health Specialist position after September 30, 2027. | Region 2 | ||
| 83 | Attachment I Pricing Worksheet - OHS TTA | All ( in document Ref. column it referenced Region 4 for this question) | Can the Government clarify the reason for the decrease in cost for Travel, Consultants, and Training in Option Period 1? | The decrease in Region IV Travel and consultant costs is due to the expiration of Disaster Recovery funding. In addition, funding for the Region IV Disaster Recovery EC Specialist and Mental Health positions will expire September 30, 2027. | Region 4 | ||
| 84 | Attachment I Pricing Worksheet - OHS TTA | All ( in document Ref. column it referenced seperately Regions 5,6, 9 for this question ) | Can the Government clarify the reason for the increase in cost for Travel, Consultants, and Training in Option Period 1? | See amended RFP | Regions 5,6, 9 | ||
| 85 | Section L Volume 2: Price Proposal | Section L Volume 2: Price Proposal | The RFP states, "The Offeror shall provide pricing for each performance period, including the additional 6-month option period identified in Section F.1." However, Attachment I Pricing Worksheet does not include a designated section for the additional 6-month option period. Will the Government provide instructions on where offerors should include pricing for this period in Attachment I? | The Government will evaluate the 52.217-8 Extension as stated in the custom provision. RFP has been updated to reflect this. | All Regions | ||
| 86 | Implement data use and reporting processes that inform and improve the quality, responsiveness, and effectiveness of TTA services. | 6 | C.3.1 | Given the recent emphasis on technology reform in government, does the government intend to adopt new AI or automation tools in TTA? | AI is currently used by some local programs and TTA contractors. It is reasonable to assume use of AI will increase over time. | ||
| 87 | At least 50 percent of all TTA dollars allocated are given directly to recipients. Recipients have the discretion to use this money to establish agreements with community experts, institutions of higher education, or private consultants to make continuous program improvements identified by the grantee. | 5 | C.2 | Given the recent changes in government funding, does the government expect a reduction in funding to recipients? | At this time the government has no information specific to a reduction in funding for recipients. | ||
| 88 | Develop and implement coordinated systems and processes to support the health and safety of children. | 5 | C.2 | Does the government intend TTA contractors to collaborate with other grantmaking organizations to provide TTA specific to braided grants (i.e., recipients who “braid” federal Head Start grant funding with other funding sources to provide services)? | TTA specialists may provide support to local programs specific to braided funding. | ||
| 89 | Develop and implement quality assurance processes related to the accuracy of TTA reports and other deliverables. | 5 | C.3.1 | Does the government intend TTA contractors to provide support to grantees specific to addressing programmatic concerns raised by oversight agencies (e.g., fraud risk, enrollment efficiency, etc.)? | TTA specialists work with local programs to address concerns raised, including those related to enrollment and fiscal operations. | ||
| 90 | Provide direct TTA to grant recipients, as requested by the Regional Office. | 6 | C.3.1 | Does the government intend TTA contractors to provide support to interim grantees? | Early Childhood Specialists provide TTA to interim recipients. | ||
| 91 | Provide direct TTA to grant recipients, as requested by the Regional Office. | 6 | C.3.1 | Does the government anticipate significant changes to the number of grantees in each or any one region compared to the current period of performance or current fiscal year (e.g., significant growth or significant reduction), or should bidders assume a stable number of grantees for the purposes of technical and cost proposal development? | The governement does not anticipate significant changes to the number of recipients in any region. | ||
| 92 | These contracts will provide recipients within a designated region with high-quality, sustained, and intensive training and technical assistance that, to the maximum extent practicable, improves the capacity of local programs to deliver services that, at a minimum, meet or exceed the priority areas described in section 641(A)(a)(1): correction of findings identified through the federal monitoring system; school readiness; and, training/professional development needs of staff. The Contractor will participate in up to four Regional Office Meetings per year with the number of meetings to be determined by the Regional Office. At regional meetings and on an ongoing basis, the Contractor will use available data, such as Program Information Report (PIR), monitoring, TTA Hub or other OHS owned data, Regional Office data, and pre- and post-event surveys to inform individual and group TTA. | 3, 13 | B.2, C.3.2.13 | Given the number of changes in government contracting, does the government still anticipate releasing a monitoring contract to operate in parallel with this TTA contract? | Information about other contracts, such as one related to monitoring, can be found on sam.gov. | ||
| 93 | These contracts will provide recipients within a designated region with high-quality, sustained, and intensive training and technical assistance that, to the maximum extent practicable, improves the capacity of local programs to deliver services that, at a minimum, meet or exceed the priority areas described in section 641(A)(a)(1): correction of findings identified through the federal monitoring system; school readiness; and, training/professional development needs of staff. The Contractor will participate in up to four Regional Office Meetings per year with the number of meetings to be determined by the Regional Office. At regional meetings and on an ongoing basis, the Contractor will use available data, such as Program Information Report (PIR), monitoring, TTA Hub or other OHS owned data, Regional Office data, and pre- and post-event surveys to inform individual and group TTA. | 3, 13 | B.2, C.3.2.13 | How does the government envision the grant monitoring and TTA contractors working together? | Individuals employed on the TTA and monitoring contracts do not work directly together. TTA specialists work with recipients following the receipt of a report by the recipient. | ||
| 94 | These contracts will provide recipients within a designated region with high-quality, sustained, and intensive training and technical assistance that, to the maximum extent practicable, improves the capacity of local programs to deliver services that, at a minimum, meet or exceed the priority areas described in section 641(A)(a)(1): correction of findings identified through the federal monitoring system; school readiness; and, training/professional development needs of staff. The Contractor will participate in up to four Regional Office Meetings per year with the number of meetings to be determined by the Regional Office. At regional meetings and on an ongoing basis, the Contractor will use available data, such as Program Information Report (PIR), monitoring, TTA Hub or other OHS owned data, Regional Office data, and pre- and post-event surveys to inform individual and group TTA. | 3, 13 | B.2, C.3.2.13 | How frequently will TTA contractors be expected or able to coordinate and/or meet with grant monitoring contractor(s)? | TTA contractors do not meet with or coordinate with the contractor responsible for monitoring. | ||
| 95 | Implement data use and reporting processes that inform and improve the quality, responsiveness, and effectiveness of TTA services. Data to be reviewed will include, but may not be limited to, data from the Regional Office, recipients, the TTA Hub or other OHS owned data system, pre- and post-event surveys; monthly reports, PIR, CLASS, monitoring, and other data collections housed in SmartSheet.gov or other OHS owned system. The Contractor is responsible for entering data into an OHS owned systems and assuring the quality of data entered; ongoing monitoring and analysis of regional and recipient data; and proactively proposing to the Government new trend reports and presentations that address specific communities, states, regions, or national priorities. | 6, 11, 13 | C.3.1, C.3.2.4, C.3.2.13 | What data can the TTA contractors, if any, expect to receive from grant monitoring contractor(s) or other sources to better direct TTA support? | See #95 | ||
| 96 | Implement data use and reporting processes that inform and improve the quality, responsiveness, and effectiveness of TTA services. Data to be reviewed will include, but may not be limited to, data from the Regional Office, recipients, the TTA Hub or other OHS owned data system, pre- and post-event surveys; monthly reports, PIR, CLASS, monitoring, and other data collections housed in SmartSheet.gov or other OHS owned system. The Contractor is responsible for entering data into an OHS owned systems and assuring the quality of data entered; ongoing monitoring and analysis of regional and recipient data; and proactively proposing to the Government new trend reports and presentations that address specific communities, states, regions, or national priorities. | 6, 11, 13 | C.3.1, C.3.2.4, C.3.2.13 | Is the TTA contractor expected to conduct any TTA analysis themselves? | TTA contractors supplement the data analysis conducted by OHS in order to tailor that data to their regions and as requested by the Regional Office. | ||
| 97 | Implement data use and reporting processes that inform and improve the quality, responsiveness, and effectiveness of TTA services. Support emerging OHS initiatives and priorities. | 6 | C.3.1 | Does the Office of Head Start currently have any TTA data improvement initiatives that are ongoing, and if so, how will these initiatives be relevant to this contract? | Data improvement initiatives are conducted by OHS on an ongoing basis. Information specific to this work will be provided following award and on a regular basis thereafter. | ||
| 98 | RFP | 75 | Section L.2.4, Deadline for Receiving Proposals | What is the file size limit for submitting to the Government via email? | Yes, there is a file size limitation of 10 MB. If your package exceeds 10MB, please send in multiple emails and ensure the subject line include "Email X of X" | ||
| 99 | RFP | 40 | Section F.1 Period of Performance | Please confirm bidders do not need to price out the 6 month extension (FAR clause 52.217-8). | The Government will evaluate the 52.217-8 Extension as stated in the provision. RFP has been updated to reflect this. | ||
| 100 | RFP | 78 | Volume 2: Price Proposal | Solicitation states bidders should include pricing for the additonal 6-month option identified in Section F.1 of the RFP. However, Attachment I Pricing Worksheet does not include a column for the 6-month pricing. Will the government amend Attachment I Pricing Worksheet to include a column for the 6-month option period? | The Government will evaluate the 52.217-8 Extension as stated in the provision. RFP has been updated to reflect this. | ||
| 101 | RFP | 85 | Factor 4: Price | Solicitation states "the Government will take the | |||
| price for the final (or highest priced) option period, prorated to a six-month value, and add it to the sum of the base plus all option periods." However, Volume 2: Price Proposal states bidders should include pricing for the additional 6-month option. Please confirm the Government will develop the offeror's price for the 6-month option. Otherwise, please update Attachment I to include the 6-month option for offerors to complete. | The Government will evaluate the 52.217-8 Extension as stated in the provision. RFP has been updated to reflect this. | ||||||
| 102 | Attachment I Pricing Worksheet | All Regions | With Juneteenth added as a federal holiday, should LOE be 1912 hours now (1920 hours - 8 hours for Juneteenth)? | Please use 1920 unless it does not align with your internal FTE hours. | |||
| 103 | Attachment E Wage Determinations | Attachment E states most current versions will be included with the solicitation. However, there are no current WDs provided. Can the government amend this and add the relevant WDs so bidders can use them for the Administrative Assistant position identified in the RFP, Section G.6 Department of Labor Wage Determination? | See amended RFP | ||||
| 104 | RFP | 47 | G.6 Department of Labor Wage Determination | In the RFP, Section G.6 Department of Labor Wage Determination, the Contracting Officer has determined that the Administrative Assistant position falls within the provisions of the Service Contract Labor Statue, FAR 52.222-41. However, pursuant to 41 U.S.C. 6702, referenced in FAR 52.222-41, this clause only applies to contracts having as its principal purpose the furnishing of services in the United States using service employees. Based on the criteria stated in 41 U.S.C. 6702, the Administrative Assistant position will not have services performed by service employees as its principal purpose. Rather, the work performed by service employees in this labor category is considered de minimis to the overall effort. Therefore, the Service Contract Labor Standards should not be applicable to this work. Given this, can the government amend the RFP to remove this requirement? | No. | ||
| 105 | Attachment I - Pricing Worksheet 2025 | Tab OHS TTA Region I | Attachment I - Pricing Worksheet 2025, Tab OHS TTA Region I - Given that the base year is 11 months, can the government confirm ODC totals for all years should be the same amount of $275K? | Region 1 confirms that the ODC totals for each period (Base Period plus 4 Option Periods) is as follows: Travel $275,000; Consultants $53,000; and Training Costs $57,000 totalling $385,000. | |||
| 106 | Attachment I - Pricing Worksheet 2025 | Tab OHS TTA Region II | Attachment I - Pricing Worksheet 2025, Tab OHS TTA Region II - Given that the base year is 11 months, can the government confirm ODC totals for the BY & OY1 should both be $878K and OY2, OY3 and OY4 should all be $777K? | Confirming that the ODC totals for all OP's are estimated as the same. | |||
| 107 | Attachment I - Pricing Worksheet 2025 | Tab OHS TTA Region III | Attachment I - Pricing Worksheet 2025, Tab OHS TTA Region III - Given that the base year is 11 months, can the government confirm ODC totals for all years should be the same amount of $837K? | Confirming that the ODC totals for all OP's are estimated as the same. | |||
| 108 | Attachment I - Pricing Worksheet 2025 | Tab OHS TTA Region IV | Attachment I - Pricing Worksheet 2025, Tab OHS TTA Region IV - Given that the base year is 11 months, can the government confirm ODC totals for the BY should be $1,367,700 and all subsequent years should be $1,087,000? | Confirming that the ODC totals for all OP's are estimated as the same. | |||
| 109 | Attachment I - Pricing Worksheet 2025 | Tab OHS TTA Region VII | Attachment I - Pricing Worksheet 2025, Tab OHS TTA Region VII - Given that the base year is 11 months, can the government confirm ODC totals for all years should be the same amount of $266K? | Confirming that the ODC totals for all OP's are estimated as the same. | |||
| 110 | Attachment I - Pricing Worksheet 2025 | ab OHS TTA Region VIII | Attachment I - Pricing Worksheet 2025, Tab OHS TTA Region VIII - Given that the base year is 11 months, can the government confirm ODC totals for all years should be the same amount of $317,200? | Confirming that the ODC totals for all OP's are estimated as the same. |
This is the start of the file's text. The full file is on GovTribe.
File details come from the government source that posted it. Updated .