Attachment B - SOO Robins Argon - CDSROBINSA.pdf

STATEMENT OF OBJECTIVES, 2 Jul 2025 Robins AFB

TSW – CDSROBINSA

DODAAC – FP8042 PPN 9.1B

Scope: The Defense Logistics Agency (DLA) Aerospace Energy Business Unit, as the Department of Defense (DoD) Integrated Materiel Manager (IMM) for Aerospace Energy products and related services, requires delivery of Liquid Argon (LAA) to Robins AFB, GA into Government-owned tanks. The Contractor shall provide all product, materials, supplies, management, tools, equipment, transportation and labor necessary for the delivery of requested product f.o.b. destination to Robins AFB.

Product: Liquid Argon, LAA, Type II, Grade A, NSN 9135-01-649-5576, shall meet the requirements of MIL-PRF 27415D, 28 Feb 2023 or the most current version.

One copy of the Certificate of Analysis (COA) for each sample required by the specification shall be submitted by the Contractor as an attachment to Wide Area Workflow (WAWF). In addition, the Contractor shall include a copy of COA to accompany each delivery to be provided to acceptor at delivery destination.

In addition to the reports required elsewhere within the contract, one copy of a certificate of analysis for each sample required by the specification shall be sent to DLA Energy Quality within three days after the analysis of that sample. The analysis report shall be emailed to tech.prop@dla.mil.

Product Delivery: Routine product deliveries shall be within seven (7) calendar days after receipt of an order from the appointed Delivery Scheduler into Government owned tanks.

Deliveries shall be made from 0700-1500 hours, Monday-Friday, excluding federal and local holidays.

Description of Government-Owned Argon Tanks: Argon shall be delivered into the following Government-owned storage vessels listed below.

No. of Tanks Capacity Type Tank Location Max PSI 1 10467 Above Ground BLDG. 165 250 PSI

1 17445 Above Ground BLDG. 614 250 PSI 1 500 Above Ground BLDG. 323 250 PSI

** Tank capacities and Unit of Measure are in Pounds (lbs).

**Delivery Notes: Delivery to Bldg. 165 is in a tight area. The driver will have limited space to maneuver. The driver must enter through a parking area and upon exit drive out the wrong side against the way the cars are parked when making deliveries.

mailto:tech.prop@dla.mil

Method of Measurement: Method of measurement shall be by truck mounted calibrated flow meter.

Inspection and Acceptance: Inspection for quality shall be performed at origin.

Quantity determination and acceptance shall be at destination. Contractor shall obtain customer signature for delivery at each location for acceptance of quantity. A copy of the signed quantity acceptance document must be attached to the WAWF invoice submittal for payment.

Expedited/Emergency Delivery: Emergency deliveries shall be within three (3) calendar days of request unless otherwise determined by the DLA Contracting Officer.

After an emergency delivery order is placed, contractor shall coordinate delivery time and acceptance of emergency deliveries with the customer.

Fill Line Restriction Orifice: If it is determined during supplier site visits or upon review of Customer tank technical information, additional tank over-pressure protection is required to comply with CGA P-59, Prevention of Over-Pressure during Filling of Cryogenic Vessels, the Contractor shall identify the deficiency to the designated Customer representative(s) for implementation of corrective action. The Contractor may be requested to provide and install the additional tank protection, which may encompass any of the methods identified in the P-59. NOTE: Over-pressure protection devices shall not be installed on Customer-owned storage tanks without prior coordination with DLA Energy Contracting Officer and the activity that physically possesses the tank(s).

Detention Fee: The Contractor shall be paid for detention beyond free time for delays caused by the Government. Free time will commence at the time the Contractor’s transport truck or truck and trailer arrives at the delivery destination (receiving tank identified in the contract) and will end when the carrier is released. For items involving multiple drops, time between drops will not be included in the free time.

Tank Hot Fill: Occasionally, the Contractor may be required to perform a “Hot Fill” to cool-down and refill any tank that has gone empty and is warm. The supplier will use the commercial industrial gas standard that would remove the minor constitutes outlined in MIL-PRF 27415 converting the liquid product carried to a gas to purge/cool the inner vessel prior to pushing liquid into the tank.

Equipment Usage (Telemetry): The Contractor shall provide automatic fill-up telemetry capability for mentioned storage vessels. The Contractor shall also perform all inspections and maintenance of Contractor provided equipment to assure systems provide safe and uninterrupted support.

Installation, Maintenance and Removal of Contractor-Provided Tanks/Equipment: Contractor shall install their Contractor provided tanks and equipment on existing cement pads, within the existing system footprints, no later than 30 calendar days from start of contract performance. The Contractor shall also perform all inspections and maintenance of Contractor provided tanks/equipment to assure systems provide safe and uninterrupted support. Contractor tanks shall be fully capable of taking liquid product resupply deliveries from the Contractor. The Contractor shall provide a contact number for emergency repairs of Contractor-provided tankage and shall have this number placarded in an easily visible location on the tank. The Contractor shall also provide tank operating instructions for each Contractor tank provided. All Contractor-provided tank placards, labels and operating instructions shall be provided in English. The Contractor is responsible for maintaining the Contractor-provided tank in accordance with industry standards. Contractor provided tanks may be chilled through initial deliveries, but initial deliveries into Contractor provided tanks shall not qualify as a “Hot Fill” service. The Contractor will coordinate with the current supplier to effect removal of current equipment and installation of new equipment, or to retain the current equipment. Contractor provided tanks/equipment shall be removed by the Contractor within 30 calendar days after contract termination. The Contractor will coordinate with the follow-on supplier to effect removal of current equipment and installation of new equipment.

Automatic Fill-Up: The Contractor shall provide automatic fill-up telemetry capability for each tank.

The tank shall be equipped with a solar powered remote telemetry unit with battery backup and maintained by the Contractor.

The telemetry unit shall reliably monitor tank inventory levels and transmit product quantity data to the Supplier.

The telemetry unit shall reliably monitor and transmit tank status regarding tank safety limits of current product pressure and temperature.

The telemetry system shall be continuously monitored by the supplier who will trigger automatic refills of product when the tank levels reach 30% of capacity.

Accessibility: As part of the auto-fill telemetry system, the Contractor shall provide an internet (Web) based application accessible by the Government.

The Contractor shall submit an invoice for no more or less than the total delivered quantity, and each invoice submitted for automatic fill-up deliveries shall be accompanied by a record of the quantity delivered into the tank.

Security Requirements: Contractor personnel shall provide a valid passport, driver’s license, insurance, vehicle paperwork, and shall be always escorted at each destination. All delivery vehicles are subject to search by security personnel prior to accessing delivery location and while on each facility.