Attachment B – Instructions for Completing SF424.pdf

Attachment B – Instructions for Completing SF424 Contents

1. SF-424 PREPARATION

2. SF-424A PREPARATION

ATTACHMENT 1: SF424A SAMPLE

If applying to an opportunity on Grants.gov, complete the forms in the opportunity package. For all other applications, use the forms available on Grants.gov: https://www.grants.gov/web/grants/forms/sf‐424‐family.html

FBAC‐BC GRANTS AND AGREEEMENTS WEBSITE

https://www.fpacbc.usda.gov/about/grants‐and‐agreements/apply‐to‐a‐funding‐opportunity/index.html

1. SF‐424 PREPARATION

Instructions for new agreement applications only. Separate instructions apply to amendments.

Applicants must review these instructions to ensure that the form is completed correctly. This will reduce the likelihood that the form will need to be returned for correction and potentially delay execution of any resultant agreement.

Columns one and two below correlate to the blocks on the Form SF‐425. Column 3 includes the Office of Management and Budget (OMB) Standard Form instructions, and the final column includes FPAC Agency specific guidance to be used to complete the form.

Block Field Name SF‐424 Instructions (V4.0) FPAC Agency Guidance 1 Type of Submission Select one type of submission in accordance with agency instructions.

• Pre‐application

• Application

• Changed/Corrected Application ‐ Check if this submission is to change or correct a previously submitted application. Unless requested by the agency, applicants may not use this form to submit changes after the closing date.

Required.

Select “Application” if this is the first application submitted. If updating an application recently submitted, choose Changed/Corrected Application.

2 Type of Application Select one type of application in accordance with agency instructions.

Applicants should generally select “New”. If, however, the applicable Notice of Funding Opportunity (NFO) allows the

• New ‐ An application that is being submitted to an agency for the first time.

• Continuation ‐ An extension for an additional funding/budget period for a project with a projected completion date.

This can include renewals.

• Revision ‐ Any change in the federal government's financial obligation or contingent liability from an existing obligation. If a revision, enter the appropriate letter(s). More than one may be selected.

A: Increase Award B: Decrease Award C: Increase Duration D: Decrease Duration E: Other (specify) AC: Increase Award, Increase Duration AD: Increase Award, Decrease Duration BC: Decrease Award, Increase Duration BD: Decrease Award, Decrease Duration

Required.

submission of renewals or supplements (see section B of the NFO) and the application meets the NFO description of one of these categories, then choose “Continuation or Revision” and the appropriate letter(s).

3 Date Received Enter date if form is submitted through other means as instructed by the Federal agency. The date received is completed electronically if submitted via Grants.gov.

Required.

Not completed by applicant. This is a required field and will be populated automatically by Grants.gov.

4 Applicant Identifier Enter the entity identifier assigned by the Federal agency, if any, or the applicant’s control number if applicable.

Optional.

Optional/not required.

5a Federal Entity Identifier Enter the number assigned to your organization by the federal agency, if any.

Optional.

Leave blank.

5b Federal Award Identifier For new applications, leave blank. For a continuation or revision to an existing award, enter the previously assigned federal award identifier number. If a changed/corrected application, enter the federal identifier in accordance with agency instructions.

Leave blank if you are submitting a new application (item 2). If submitting another type (e.g., renewal or supplement), enter the assigned Award Identifying Number (block 1 on the Notice of Grant and Agreement Award). If submitting a changed/corrected application in Grants.gov, include the Grants.gov tracking number for previously submitted

Optional. application.

6 Date Received by State Leave this field blank. This date will be assigned by the state, if applicable.

Optional.

Leave blank.

7 State Application Identifier Leave this field blank. This identifier will be assigned by the state, if applicable.

Optional.

Leave blank.

8a Applicant Legal Name Enter the legal name of the applicant that will undertake the assistance activity. This is the organization that has registered with the System for Award Management (SAM). Information on registering with SAM may be obtained by visiting SAM.gov.

Required.

This name must be consistent with the name as registered in the System for Award Management (SAM). If the name in SAM is not correct, update it accordingly. If you are applying as an individual, use your legal name as in the Social Security system.

8b Applicant Employer/Taxpayer Identification Number

(EIN/TIN)

Enter the employer or taxpayer identification number (EIN or TIN) as assigned by the Internal Revenue Service. If your organization is not in the US, enter 44‐4444444.

Required.

This number must be consistent with the number in the applicant’s SAM registration. If you are applying as an individual, use your Social Security number.

8c Unique Entity Identifier

(UEI)

Enter the organization’s UEI received from SAM.

The UEI is a unique 12‐character organization identifier. Information on registering with System for Award Management (SAM.gov) may be obtained by visiting the Grants.gov website.

Required.

As of April 2022, the SAM‐assigned UEI replaces the DUNS. If you are applying as an individual, this field must be

00000000INDV.

8d Applicant Address Enter address: Street 1 (required); City (required); County/Parish, State (required if country is US); Province; Country (required); 9‐ digit ZIP/Postal Code (required if country is US). If +4 does not exist for the address, enter “0000”.

Required.

This address must be consistent with the address in the applicant’s SAM registration.

8e Applicant Organizational Unit

Enter the name of the primary organizational unit, department, or division that will undertake the assistance activity.

Optional.

Not required.

8f Applicant Contact Information

Enter the first and last name (required), prefix, middle name, suffix, and title. Enter organizational affiliation if affiliated with an organization other than that in 7.a. Telephone

This does not necessarily need to be the person with authority to sign the application. It is a point of contact for agency staff to contact regarding the application.

number and email (required); fax number.

Required.

9 Type of Applicant 1 Select a minimum of one applicant type or select up to three applicant types in accordance with agency instructions. If “Other” is selected, then specify Other Type of Applicant in text box.

A. State Government B. County Government C. City or Township Government D. Special District Government E. Regional Organization F. U.S. Territory or Possession G. Independent School District H. Public/State Controlled Institution of Higher Education I. Indian/Native American Tribal Government (Federally Recognized) J. Indian/Native American Tribal Government (Other than Federally Recognized) K. Indian/Native American Tribally Designated Organization L. Public/Indian Housing M. Nonprofit N. Private Institution of Higher Education O. Individual P. For‐Profit Organization (Other than Small Business) Q. Small Business R. Hispanic‐serving Institution S. Historically Black Colleges and Universities (HBCUs) T. Tribally Controlled Colleges and Universities (TCCUs) U. Alaska Native and Native Hawaiian Serving Institutions V. Non‐US Entity W. Other (specify)

Required.

The selection must be consistent with the entity type listed in the applicant’s SAM registration.

10 Name of Federal Agency Enter the name of the federal agency from which assistance is being requested with this application. This information is pre‐populated if submitting through Grants.gov.

Required.

Enter the applicable agency if not automatically populated:

FSA‐Farm Service Agency RMA‐Risk Management Agency NRCS‐Natural Resource Conservation Service FBC‐Farm Production and Conservation Business

Center

11 Catalog of Federal Domestic Assistance Number/Federal Assistance Listing and Title a.k.a. Federal Assistance Listing

Enter the Catalog of Federal Domestic Assistance number and title of the program under which assistance is requested, as found in the program announcement, if applicable. This information is pre‐populated if using Grants.gov.

Required.

If not automatically populated, leave blank.

12 Funding Opportunity Number and Title

Enter the Funding Opportunity Number and title of the opportunity under which assistance is requested as found in the program announcement. This information is pre‐ populated if using Grants.gov.

Required.

If not automatically populated, enter the opportunity number and title. If unknown leave blank.

13 Competition Identification Number and Title

Enter the competition identification number and title of the competition under which assistance is requested, if applicable. These fields are pre‐ populated by Grants.gov if provided by the federal agency.

Optional.

Leave blank.

14 Areas Affected by Project (Cities, Counties, States, etc.)

This data element is intended for use only by programs for which the area(s) affected are likely to be different from the place(s) of performance reported on the SF‐424 Project/Performance Site Location(s) Form. Add attachment to enter additional areas, if needed.

Optional.

Leave blank.

15 Descriptive Title of Applicant's Project

Enter a brief descriptive title of the project.

Supporting documents may be attached if specified in agency instructions.

Optional.

Enter a concise but informative title for the project (maximum of 200 characters).

16a Congressional District of Applicant

16a. Enter the applicant’s congressional district.

Required.

Enter the Congressional district based on the physical address of the applicant as listed in the applicant’s SAM registration.

District numbers can be found at http://www.house.gov/representatives/find/.

16b Congressional District(s) of Program/Project

16b. Enter the primary district affected by the program or project. Enter in the following format: 2‐character state abbreviation – 3 characters district number, e.g., CA‐005 for California 5th district, CA‐012 for California 12th district, NC‐103 for North Carolina’s 103rd district. If all congressional districts in a state are affected, enter “all” for the district number, e.g., MD‐all for all congressional districts in Maryland.

If nationwide, i.e., all districts within all states are affected, enter US‐all. If the program/project is outside the US, enter 00.000. This optional data element is intended for use only by programs for which the area(s) affected are likely to be different than place(s) of performance reported on the SF‐424 Project/Performance Site Location(s) form. Attach an additional list of program/project congressional districts, if needed.

Required.

District numbers can be found at http://www.house.gov/representatives/find/.

If an additional list of program/project congressional districts is to be attached to a Grants.gov opportunity, upload it under Other Attachments (listed as an Optional Form) in the Grants.gov Opportunity Package.

17a Proposed Project Start Date Enter the proposed start date of the project.

Required.

If applying in response to a Grants.gov opportunity, refer to section B of the NFO.

17b Proposed Project End Date Enter the proposed end date of the project.

Required.

If applying in response to a Grants.gov opportunity, refer to section B of the NFO.

18a‐g Estimated Funding Enter the amount requested, or to be contributed during the first funding/budget period by each contributor. Value of in‐kind contributions should be included on appropriate lines, as applicable. If the action will result in a dollar change to an existing award, indicate only the amount of the change. For decreases, enclose the amounts in parentheses. For zero funding, enter 0.

Required.

Enter the project’s total amount of funding for each category below. These values must be consistent with the values on the SF‐424A and the Budget Narrative. Only include amounts for items b. through f. to meet the required cost‐share/match, if any, identified in the NFO.

a. Federal: enter the amount of Federal funds being requested.

b. Applicant: enter cost share/match being provided by the applicant itself. Do not include cost share/match being provided by commitments from other sources; those amounts are to be included in items c., d., and e, as applicable.

c. State: enter the amount of any cost share/match being provided by a State government entity.

d. Local: enter the amount of any cost share/match being provided by a Local government entity.

e. Other: enter the amount of any cost share/match being provided by a source other than those listed above.

f. Program Income: enter the amount of program income (if any) used for meeting cost share/match requirements (see 2 CFR 200.80 and 200.307).

g. Total: This field is automatically calculated. It is the sum of all amounts in the categories (items a. through f.) above.

19 Executive Order 12372 Applicants should contact the State Single Point of Contact (SPOC) for Federal Executive Order 12372 to determine whether the application is subject to the State intergovernmental review process. Select the appropriate box. If “A.” is selected, enter the date the application was submitted to the State.

Required.

Select the applicable response as to whether or not the application is subject to State review under state laws or procedures. Executive Order 12372 can be found athttps://www.archives.gov/federal‐ register/codification/executive‐order/12372.html.

The Intergovernmental Review Single Point of Contact list can be found at https://www.whitehouse.gov/wp‐ content/uploads/2020/04/SPOC‐4‐13‐20.pdf.

20 Federal Debt Delinquency Select the appropriate box. This question applies to the applicant organization, not the person who signs as the authorized representative.

Categories of federal debt include but may not be limited to delinquent audit disallowances, loans, and taxes. If yes, include an explanation in an attachment.

Required.

No additional instructions

21 Certification and Signature To be signed and dated by the authorized representative of the applicant organization.

Enter the first and last name (required), prefix, middle name, and suffix. Enter title, telephone number, fax number, and email. Fax number is not required. A copy of the governing body’s authorization for you to sign this application as the official representative must be on file in the applicant’s office. (Certain federal agencies may require that this authorization be submitted as part of the application.) If the application is submitted via Grants.gov, the

If not submitted through Grants.gov, the authorized representative must click the box. and provide either an ink signature or digital signature/digital certificate (cannot be a script font).

signature of the authorized representative and the date signed are completed upon submission.

Required.