Attachment B - EOG-RFP-27-01.docx
DOCX document 251 KB Posted
- Solicitation number
- RFP-16939
- Issued by
- Leon County, Florida
About this file
This is a Cost Sheet Attachment for a Request for Proposal (RFP) issued by the Executive Office of the Governor of Florida for a Legislative Tracking and Information Management System. The system is intended to provide centralized management, tracking, and analysis of legislation and governmental actions throughout the Florida Legislative Session and calendar year. The solution must enable staff to assign filed legislation to multiple staff and subaccounts, deliver real-time monitoring and comprehensive reporting on legislative actions, provide unified access to reports and notifications, and integrate information from key governmental entities including the Governor's Office, Florida House and Senate, Florida Supreme Court, and state agencies. Proposals are due by September 25, 2026, at 3:00 PM EDT, with submission directed to Jacob Hershberger, Director of Purchasing, at EOGPurchasing@eog.myflorida.com.
Respondents must provide comprehensive and itemized pricing for all cost components, including Base Subscription Fee, User Licensing (per user or tiered), Hosting and Cloud Services, Maintenance and Support, Training and Onboarding, Optional Modules and Add-ons, and Other Costs if applicable. All pricing categories must be addressed with actual costs or clearly marked "N/A" if not applicable; failure to provide complete pricing information may result in the proposal being deemed nonresponsive. The pricing structure must reflect the total cost of ownership for the State across all relevant expenses including subscription fees, licensing, hosting, maintenance, support, training, and optional modules. Respondents may add additional lines to the provided template if necessary to capture all cost components but may not remove or delete any existing lines.
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Text version
EOG-RFP-27-01
Executive Office of the Governor Attachment B – Cost Sheet
EOG-RFP-27-01
Legislative Tracking and Information Management System
| Submission Due Date: |
| September 25, 2026 – 3:00 EDT |
| Submission Contact Name: |
| Jacob Hershberger |
| Title: |
| Director of Purchasing |
| Email: |
| EOGPurchasing@eog.myflorida.com |
Pricing Instructions – Attachment B, Cost Sheet
Respondents must provide the most comprehensive and detailed overview of all pricing options associated with their proposed solution. Proposals must, at a minimum, address each pricing category listed in Attachment B. If any listed item is not applicable to the Respondent’s solution, the Respondent must clearly denote this by entering “N/A” in the corresponding field.
If the table provided in Attachment B does not fully encompass the scope of the Respondent’s proposed pricing structure, additional lines may be added to include all relevant cost components. No lines may be removed or deleted from the provided template. All pricing must be complete, clearly itemized, and reflective of the total cost of ownership for the State, including but not limited to subscription fees, licensing, hosting, maintenance, support, training, optional modules, and any other relevant expenses.
Failure to submit comprehensive pricing for all required categories, or failure to denote “N/A” where appropriate, may result in the Respondent being deemed non‑responsive.
II. Table 1: Pricing
No.
Category
Description
Unit Price
| 1 |
| Base Subscription Fee |
| Annual or monthly base cost for system access. |
| 2 |
| User Licensing (per user or tiered) |
| Cost for individual users, user groups, or unlimited access tiers. |
| 3 |
| Hosting / Cloud Services |
| Cost for hosting, storage, bandwidth, and related cloud services. |
| 4 |
| Maintenance & Support |
Ongoing support, updates, helpdesk services, and SLAs.
| 5 |
| Training & Onboarding |
| Initial and ongoing training sessions and documentation. |
| 6 |
| Optional Modules / Add-ons |
Add-on components or optional enhancements beyond core functionality.
| 7 |
| Other Costs (if applicable) |
| Any additional costs not captured in other categories. |
Entity Name: _________________________________________________________________
Authorized Representative Name: _________________________________________________
Title: ________________________________________________________________________
Signature: ___________________________________________________________________
Date: _______________________________________________________________________ image1.jpeg
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