Attachment A - EOG-RFP-27-01.pdf
PDF 406 KB Posted
- Solicitation number
- RFP-16939
- Issued by
- Leon County, Florida
About this file
This is a Scope of Work document for a Request for Proposals issued by the Executive Office of the Governor (EOG) of Florida for a Legislative Tracking and Information Management System (EOG-RFP-27-01). The system will enable EOG staff to centrally monitor, analyze, and track legislation and related governmental activities during the Florida Legislative Session and throughout the calendar year. The solution must be a secure, cloud-based platform that consolidates legislative and governmental information into a single platform accessible to authorized users. The contractor shall provide all labor, services, software, licensing, hosting, training, maintenance, and support necessary to implement and maintain the fully functional system. Key functional requirements include support for centralized assignment and tracking of filed legislation to multiple users, real-time monitoring of legislative activity with configurable alerts, aggregation of data from the Florida House, Florida Senate, Governor's Office, Florida Supreme Court, state agencies, and other governmental bodies, advanced search and reporting capabilities with customizable dashboards, and a single user interface for accessing reports, notifications, press releases, announcements, and legal opinions.
The technical requirements specify that the system must be hosted in a secure environment with defined uptime commitments, support secure authentication and role-based access controls, provide encryption for data in transit and at rest, offer scalable performance to meet peak legislative session demands, and include a mobile-friendly or responsive design. The contractor must comply with all applicable State of Florida information security requirements and accessibility standards under Florida Statute 282.603. The implementation plan shall include configuration of user accounts and permissions, system testing and validation, and data migration activities if applicable. The contractor must provide training for all assigned EOG staff, user guides, administrator documentation, and ongoing access to training resources post-implementation. Support services must include customer support with defined hours of operation, issue tracking and escalation procedures, emergency support during legislative sessions, and routine updates including feature enhancements and security patches with advance notice to EOG prior to deployment of major changes.
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Attachment A – Scope of Services
Executive Office of the Governor Request for Proposals – Attachment A: Scope of Services
EOG-RFP-27-01
Legislative Tracking and Information Management System
Contact for Questions:
Jacob Hershberger, Director of Purchasing
EOGPurchasing@eog.myflorida.com 400 S. Monroe Street
Tallahassee, FL 32399
EOG-RFP-27-01
mailto:EOGPurchasing@eog.myflorida.com
Attachment A – Scope of Work
SECTION 1.0 – PURPOSE AND SCOPE
1.1 Purpose
The State of Florida, Executive Office of the Governor (EOG), is soliciting proposals from qualified vendors to provide a comprehensive Legislative Tracking and Information Management System. The system shall enable EOG staff to centrally monitor, analyze, and track legislation and related governmental activities during the Florida Legislative Session and throughout the year. The Contractor shall deliver a secure, reliable, cloud-based solution that consolidates legislative and governmental information into a single platform accessible to authorized users.
1.2 Scope of Work
The Contractor shall provide all labor, services, software, licensing, hosting, training, maintenance, and support necessary to implement and maintain a fully functional system meeting all requirements specified herein.
SECTION 2.0 – GENERAL SYSTEM REQUIREMENTS
2.1 System Overview
The system shall support EOG responsibilities related to filed legislation, governmental actions, and public information by delivering a unified platform that provides legislative tracking, workflow tools, reporting capabilities, and real-time access to information from multiple governmental entities.
2.2 Mandatory Capabilities
The proposed solution must:
a. Support centralized assignment and tracking of filed legislation.
b. Provide real-time monitoring of legislative activity and actions.
c. Deliver notifications, reports, press releases, announcements, opinions, and related information through a single user interface.
d. Aggregate data from the Florida House, Florida Senate, Governor’s Office, Florida Supreme Court, state agencies, Revenue Estimating Conference, and other applicable governmental bodies.
e. Ensure compliance with State of Florida security and accessibility standards.
SECTION 3.0 – FUNCTIONAL REQUIREMENTS
3.1 Bill and Legislative Management
The system shall:
a. Support assignment of legislation to multiple users.
b. Provide centralized visibility into bill status, history, amendments, votes, and related actions.
c. Include configurable alerts based on bill number, committee, topic, or event.
d. Maintain historical legislative data for previous sessions.
3.2 Information Access and Consolidation
The system shall:
a. Provide a single location for users to access reports, notifications, press releases, announcements, legal opinions, schedules, and other relevant materials.
b. Aggregate and display information from multiple governmental entities as specified in Section 2.2(c).
c. Ensure timely delivery and accuracy of information.
3.3 Search and Reporting Tools
The system shall:
a. Provide advanced search capabilities across bills, entities, committees, historical data, and documents.
b. Include customizable reporting functionality and export options.
c. Provide user-specific dashboards summarizing assignments and monitored items.
SECTION 4.0 – TECHNICAL AND SECURITY REQUIREMENTS
4.1 System Architecture
The Contractor shall provide a solution that:
a. Is hosted in a secure environment with defined uptime commitments.
b. Supports secure authentication and role-based access controls.
c. Provides encryption for data in transit and at rest.
d. Offers scalable performance to meet peak legislative session demands.
e. Provides a mobile-friendly or responsive design.
4.2 Compliance Requirements
The system shall:
a. Comply with all applicable State of Florida information security requirements.
b. Meet accessibility standards required by Florida Statute § 282.603 and other related guidelines.
c. Provide audit logs for user activity, system usage, and administrative actions.
SECTION 5.0 – IMPLEMENTATION REQUIREMENTS
5.1 Implementation Plan
The Contractor shall provide a detailed Implementation Plan including:
b. Configuration and setup of user accounts, permissions, and roles.
c. System testing, validation, and acceptance procedures.
d. Data migration or integration activities, if applicable.
5.2 Training
The Contractor shall provide:
a. Training for all assigned EOG staff.
b. User guides, administrator documentation, and reference materials.
c. Ongoing access to training resources post-implementation.
SECTION 6.0 – MAINTENANCE, SUPPORT, AND UPDATES
6.1 Support Services
The Contractor shall provide:
a. Customer support services with defined hours of operation.
b. Issue tracking, resolution procedures, and escalation paths.
c. Emergency support during legislative session as needed.
6.2 System Updates
The Contractor shall provide:
a. Routine updates including feature enhancements, legislative changes, and security patches.
b. Notice to EOG prior to the deployment of major changes.
SECTION 7.0 – DELIVERABLES
The Contractor shall deliver:
a. Fully operational Legislative Tracking and Information Management System.
b. All required documentation, including configuration notes and user materials.
c. Training sessions and training materials.
d. Maintenance support and service-level commitments.
SECTION 8.0 – PERFORMANCE STANDARDS
The Contractor shall meet or exceed the following performance standards:
a. System uptime and availability as negotiated with the State.
b. Timely and accurate delivery of legislative data.
c. Responsiveness to support requests according to agreed-upon service levels.
d. Compliance with all State security, accessibility, and data handling requirements.
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